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Executive Assistant
Our client is a quasi- governmental agency that serves the Memphis area with support from both Mayors. The office is located downtown and is a highly visible organization. The agency is adding an Executive Assistant to support a very busy executive in all parts of the role. This position is technical, functional and political.
Duties Include:
- Act as first point of contact for the executive and field calls and appointments as necessary while maintaining a professional and pleasant demeanor.
- Provide full support for scheduling and making travel arrangements.
- Create and maintain a variety of financial reports utilizing Excel.
- Create and maintain presentations utilizing PowerPoint.
- Receive and direct visitors.
- Manage communication with staff by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Support in managing, approving and processing expenses, invoices, etc.
- General administrative duties (faxes, e-mails, shipping, filing, phone, reports, etc.).
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Create marcomms using Canva or similar software
- Perform work related errands as required.
- Support human resources for the office including vacation filing and records; possibly some payroll.
- Special projects and other duties as assigned.
Key Competencies:
- Communication skills - written and verbal; willing to interact with media as necessary
- Planning and organizing
- High attention to detail
- Prioritizing
- Problem assessment and problem solving
- Information gathering and information monitoring
- Attention to detail and accuracy
- Flexibility
- Adaptability
- Customer service orientation
- Professional appearance and attire
Minimum Qualifications:
- College degree preferred; Associates will be considered
- Two (2) years of related experience.
- Must have proficiency in Microsoft Office – specifically MS Word, PowerPoint and Excel.
- Good knowledge of cloud systems, online calendars and other related solutions
- Ability to manage confidential information.
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