Executive Assistant

Job Overview

We are seeking a highly organized and proactive Executive Assistant to provide direct, day-to-day support to our company's owner. This is a high-trust, high-impact role for someone who thrives on anticipating needs, protecting the owner's time, and keeping the business moving forward. The ideal candidate is discreet, sharp, fast-moving, and equally comfortable managing a complex calendar, drafting professional correspondence, coordinating travel, and stepping in on personal tasks when needed. You will operate as a true extension of the owner — bringing structure, follow-through, and energy to everything you touch. This is an excellent opportunity for an EA who wants meaningful proximity to leadership and the ability to shape how things get done.

Responsibilities

• Manage and maintain the owner's calendar with care — scheduling meetings, anticipating conflicts, and proactively protecting focus time
• Coordinate complex travel arrangements including flights, hotels, ground transportation, and detailed itineraries
• Serve as the primary point of contact and gatekeeper for the owner, handling phone calls, emails, and in-person requests with professionalism and discretion
• Draft, proofread, and send correspondence on the owner's behalf with a high standard of accuracy and tone
• Prepare meeting agendas, capture notes and action items, and follow up to ensure nothing falls through the cracks
• Handle expense reporting, receipts, and basic bookkeeping tasks using QuickBooks or similar tools
• Manage personal scheduling, appointments, and errands as needed to support the owner's day-to-day life
• Coordinate special projects, events, and gifts on behalf of the owner
• Maintain confidential files and records with strict attention to privacy
• Continuously look for ways to streamline workflows, save the owner time, and improve operational efficiency

Qualifications

• Proven experience as an Executive Assistant supporting a senior executive, founder, or business owner
• Exceptional organizational skills with the ability to juggle competing priorities in a fast-paced environment
• Outstanding written and verbal communication skills
• Strong proficiency in Microsoft Office Suite, Google Workspace (Gmail, Calendar, Drive), and modern productivity tools (Slack, Notion, or similar)
• Comfortable with travel coordination, expense management, and light bookkeeping (QuickBooks experience a plus)
• High level of discretion and emotional intelligence — you handle sensitive information with care
• Resourceful problem-solver who takes initiative and follows through without needing to be asked twice
• Calm under pressure with strong attention to detail
• Available to flex hours occasionally for time-sensitive needs
• Bilingual abilities are a plus

Why this role

This is a unique opportunity to work side-by-side with a business owner who values trust, autonomy, and excellence. You'll have direct visibility into how the business runs and the ability to shape it. If you're an exceptional EA who takes pride in being the person leadership relies on most, we'd love to hear from you.

Pay: $30.00 - $40.00 per hour

Work Location: In person