Executive Assistant

About the Role

The Saad Team is one of Naples' leading luxury real estate teams, operating in the luxury residential market. We are hiring a highly organized, proactive Executive Assistant to support the Team Lead and keep the business running at the standard our clients expect.

This is not a receptionist role. It is a high-trust operational position for someone who anticipates what is needed before being asked, communicates with professionalism, and takes full ownership of their responsibilities without hand-holding.

What You Will Own

Manage and protect the Team Lead's calendar, including scheduling, prep notes, and confirmations

Process and triage the Team Lead's inbox; every sender gets a response, same day

Coordinate active listings and buyer files, including document handoffs, vendor scheduling, and transaction timelines

Maintain Google Drive file structure and naming conventions with precision

Manage CRM task follow-through in Follow Up Boss

Handle purchasing, client gifting, and vendor coordination

Book travel and anticipate logistics two or more weeks in advance

Attend a standing weekly admin meeting prepared with a full status update on all moving pieces

What We Are Looking For

2+ years of executive assistant or operations experience, real estate a plus

Exceptional written communication, professional and concise

Detail-oriented to a degree that errors feel personal

Discreet with client information and internal strategy, no exceptions

Comfortable in Google Workspace, CRM platforms, and digital task systems

Calm under pressure, fast-moving, and capable of managing competing priorities without losing accuracy

A "design the play in advance" mindset; you think ahead, not reactively

Compensation

Competitive salary commensurate with experience. Please include your resume and a brief note on why this role is the right fit for you.

Pay: $51,031.59 - $61,457.39 per year

Application Question(s):

• What is your biggest computer weakness?

Experience:

• EA: 2 years (Required)

Work Location: In person