Executive Assistant

Our client based in Salalah is looking to hire an Executive assistant for their company. To provide strategic executive and operational support to the COO by coordinating cross-functional activities, monitoring operational and project execution, managing management communications, and ensuring timely follow-up on critical business initiatives. The role requires strong coordination, reporting, analytical, and stakeholder management capabilities within the environment.

Responsibilities

• Manage COO calendar, meetings, appointments, and travel schedules
• Prepare Minutes of Meeting (MOM), presentations, business reports, and management summaries
• Coordinate with internal departments for operational updates and action tracking
• Maintain confidential records, management correspondence, and official documents
• Ensure timely follow-up and closure of management action items
• Support COO in day-to-day operational coordination and business communication
• Support COO in monitoring manufacturing operations and project activities
• Coordinate with cross-functional teams for project execution and operational alignment
• Track operational milestones, project deliverables, and implementation timelines
• Assist in preparing operational dashboards, MIS reports, and performance summaries
• Coordinate with vendors, consultants, and external stakeholders as required
• Support implementation of operational improvement initiatives and management directives
• Ensure timely escalation of critical operational issues to management
• Maintain project trackers and management reporting systems
• Monitor closure status of pending action items
• Ensure timely submission of operational and management reports
• Support compliance and documentation requirements related to COO Office activities

Qualifications

• Bachelor’s Degree in Mechanical Engineering or Chemical Engineering (B.E./B.Tech)
• 3 to 6 years of relevant experience in executive coordination, operations support, project coordination, or management support roles
• Mandatory experience in Oman manufacturing industry
• GCC manufacturing experience will be considered as secondary preference
• Experience in engineering, industrial, or manufacturing operational environment is preferred
• Exposure to project coordination, operational reporting, and management support functions is an added advantage