Executive Assistant

Executive Assistant

Join Economic Mobility Center (EMC) as a Full-Time Executive Assistant and play a critical role in supporting our C-Suite as they lead efforts to transform college and workforce outcomes.

We’re looking for someone who thrives in a fast-paced, mission-driven environment, anticipates needs before they arise, and ensures the executive team can focus on strategic priorities.

If you’re highly organized, proactive, and passionate about making an impact, this role puts you at the center of initiatives that empower students to achieve sustainable-wage careers in Dallas County and beyond.

This role is hybrid, 2 to 3 days per week in office.

Key Responsibilities

Executive Support & Calendar Management

● Proactively manage complex calendars across Outlook and Monday.com, anticipating scheduling conflicts and aligning priorities.

● Prepare executives for meetings by ensuring they have agendas, materials, and briefings in advance.

● Anticipate needs of the C-Suite and resolve issues before they become problems.

Travel & Conference Coordination

● Arrange domestic and international travel with precision, balancing logistics, preferences, and cost-effectiveness.

● Manage end-to-end conference logistics, including registration, travel, lodging, presentation prep, and on-site support.

● Ensure executives are set up for success at all external engagements.

Meeting & Event Support

● Coordinate high-level internal and external meetings, including board, advisory, and partner convenings.

● Handle logistics such as venues, catering, A/V, materials, and follow-up communication.

● Support internal culture-building events and staff retreats.

Operations & Reporting

● Assist with grant, contract, and organizational reporting by gathering and preparing needed information.

● Track key deadlines and ensure follow-through on executive commitments.

● Provide light HR/onboarding support for new hires, helping integrate them smoothly into the team.

Communications & Presence

● Draft, edit, and format executive correspondence and presentations.

● Support management of the organization’s digital presence (website, LinkedIn, social media updates).

● Act as a professional representative of the C-Suite with internal and external stakeholders.

Qualifications

● Bachelor’s degree or equivalent experience.

● 5+ years supporting senior executives in a fast-paced, dynamic environment.

● Proven ability to manage and prioritize multiple calendars, deadlines, and projects.

● Strong travel and event logistics experience.

● Exceptional communication and interpersonal skills.

● High degree of discretion in handling confidential and sensitive information.

● Proficiency in Microsoft Office Suite, Google Workspace, and scheduling/project management tools (e.g., Monday.com, Outlook).

● Salesforce and social media management experience preferred.

● Self-starter with excellent judgment, attention to detail, and problem-solving skills.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 5 years (Required)

Work Location: Hybrid remote in Dallas, TX 75247