Executive Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role involves providing comprehensive administrative support to senior management, ensuring smooth daily operations, and enhancing overall office efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle a variety of tasks with enthusiasm and professionalism. If you thrive in a fast-paced environment and enjoy multitasking, this is your opportunity to contribute to a vibrant workplace where your skills make a real impact!

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and attention to detail
• Handle incoming calls using multi-line phone systems, practicing professional phone etiquette and providing exceptional customer support
• Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
• Assist with data entry, filing, and maintaining accurate records to ensure seamless office operations
• Support bookkeeping activities including invoicing and basic QuickBooks entries to assist with financial management
• Greet visitors at the front desk warmly while managing front desk operations efficiently
• Coordinate travel arrangements, including booking accommodations and transportation, while managing time-sensitive schedules

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Demonstrated experience in office management, clerical duties, and administrative support roles
• Bilingual abilities are highly valued for effective communication with diverse clients and team members
• Proven experience in customer service and customer support roles with excellent phone etiquette
• Familiarity with office equipment such as multi-line phone systems, fax machines, and printers
• Strong typing skills along with high computer literacy for efficient data entry and document proofreading
• Knowledge of medical or dental receptionist procedures is a plus but not required; experience as a personal assistant is advantageous
• Ability to handle confidential information discreetly while maintaining professionalism at all times

Join us to be part of a dedicated team that values your organizational talents and proactive approach! We offer an engaging work environment where your administrative expertise helps drive success. Your contribution will be essential in creating an efficient office atmosphere that supports our mission of excellence.

Pay: Up to $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person