Executive Assistant

We are seeking a highly organized, dependable, and professional Executive Assistant to support executive leadership and assist with daily office operations. This role is ideal for someone who communicates effectively and enjoys managing multiple responsibilities with attention to detail.

Summary

As an Executive Assistant, you will provide high-level administrative support to ensure smooth daily operations and strategic initiative execution. You will oversee office activity coordination, calendar management, and executive communications, reporting to senior leadership. Leveraging strong organizational, typing, and administrative skills, you will handle multi-tasking, document preparation with professionalism. Your blend of customer service, clerical experience, and proficient computer literacy will help maintain efficient office workflows and exceptional internal and external assistance. Join us to enable leaders to focus on priorities and drive organizational success.

Responsibilities

• Provide high-level executive support to managers, including calendar management, meeting coordination.

• Produce customer proposals and quotes for new and existing customers

• Handle multi-line phone system, and professional customer service to direct calls appropriately.

• Perform administrative tasks: data entry, filing, proofreading, and document preparation using Microsoft Office and Google Workspace.

• Manage office operations, organize files, maintain records, and assist with proofreading and scheduling to ensure smooth daily activity.

• Maintain confidentiality, exercise discretion, and prioritize tasks to meet deadlines.

Qualifications

• Proven experience as an Executive Assistant or similar administrative role

• Strong organizational and time-management skills with high attention to detail

• Proficient in Microsoft Office and Google Workspace; capable of data entry, proofreading, and calendar management

• Excellent communication and phone etiquette; customer service oriented

• Office management experience is a plus

• Bachelor's degree preferred; equivalent administrative experience considered

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person