Executive Assistant

Overview
We are seeking a highly capable and motivated Executive Assistant to support senior leadership within our organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic company.

Based on government contract, US Citizenship is required

Key Responsibilities

• Provide high-level administrative and operational support to executive leadership
• Government contracts and Compliance: FAR, DOD
• ADP Workforce Now
• Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools)
• Coordinate communication and workflows between executives, vessel operations, and shore-based teams
• Assist with special projects, process improvements, and data-driven initiatives
• Draft professional correspondence, presentations, and internal documentation
• Anticipate executive needs and proactively resolve issues before they arise
• Maintain confidentiality and exercise sound judgment in all matters
• Adapt to flexible working hours, including early starts or late evenings as operational needs require

Required Qualifications

• Proven experience as an Executive Assistant, preferably in maritime, logistics, manufacturing, or a fast-paced operational industry
• Advanced proficiency in Microsoft Excel (required)
• Strong technical aptitude with the ability to quickly learn new systems and tools
• Exceptional organizational, time-management, and problem-solving skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and reliability

Key Attributes for Success

• Innovative mindset with a desire to improve processes and workflows
• Flexible and adaptable, with a strong work ethic and availability as business needs evolve
• Relationship-focused, able to build trust and collaborate across diverse teams
• Curious, growth-oriented, and motivated to learn within a company that is expanding and evolving

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you a US Citizen?

Work Location: In person