Executive Assistant

Executive Assistant to the Managing Partners

Location: Fort Lauderdale, FL (In Office)
Company: Alva Stone Group
Compensation: $70,000 – $80,000 + Performance Bonus + Benefits
Employment Type: Full Time

About Alva Stone Group

Alva Stone Group is a vertically integrated real estate development, construction, and hospitality company headquartered in Fort Lauderdale, Florida.

Our companies develop and build single family rental communities, townhomes, and multifamily projects throughout Florida. We also own a fast growing hospitality brand with six locations across Miami.

We are entrepreneurial, fast moving, and highly focused on execution. We believe in accountability, reliability, and doing what we say we will do.

Position Overview

We are seeking an exceptional Executive Assistant to support the two Managing Partners of Alva Stone Group.

The ideal candidate is highly organized, proactive, resourceful, and capable of managing competing priorities without constant direction.

This position goes beyond traditional administrative support. You will help create leverage for the Managing Partners by organizing their schedules, coordinating priorities, driving follow through, and handling select tasks that allow them to remain focused on leading the business.

Responsibilities

Executive Support

• Manage complex calendars and scheduling
• Coordinate meetings, travel, and itineraries
• Prepare meeting agendas and supporting materials
• Track action items and follow up on commitments
• Organize emails, documents, and communications
• Draft correspondence and presentations
• Coordinate internal and external meetings
• Serve as a gatekeeper for priorities and scheduling

Project Coordination

• Assist with special projects across real estate, construction, and hospitality
• Coordinate with internal teams to ensure deadlines are met
• Gather information and prepare reports for executive review
• Help maintain visibility into key initiatives and deliverables
• Follow up with vendors, consultants, and business partners

Personal Assistance

• Coordinate personal travel arrangements and appointments
• Handle miscellaneous tasks that create time and efficiency for the Managing Partners

Office Support

• Assist with office operations and administrative needs
• Coordinate visitors and meetings
• Help maintain an organized and professional office environment

Qualifications

• 5+ years supporting executives, business owners, or senior leadership
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Ability to prioritize effectively in a fast paced environment
• Strong problem solving skills and sound judgment
• Proficiency with Microsoft Office, Google Workspace, and modern business software
• Comfortable working independently with minimal supervision
• Positive attitude and willingness to take ownership

Characteristics We Value

• Reliable and dependable
• Highly organized
• Anticipates needs before being asked
• Calm under pressure
• Resourceful and solutions oriented
• Professional and trustworthy
• Strong sense of urgency
• Able to manage multiple priorities simultaneously

Compensation & Benefits

• $70,000 – $80,000 base salary based on experience
• Performance based bonus opportunities
• Paid Time Off
• Paid Holidays
• Benefit Reimbursements

Work Location

This is a full time, in office position based at:

1100 Lee Wagener Blvd
Fort Lauderdale, FL 33315

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person