Executive Assistant

SUMMARY

This position is primarily responsible for providing support to Executive staff. Provides general support to Corporate and Regional staff by performing the essential duties described herein.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required; and the physical demands of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

· Updates monthly calendars daily and emails weekly to Corporate and Regional staff.

· Check GOVWIN daily and distribute potential RFP’s to appropriate Corporate staff.

· Updates proposal log daily and sends out weekly to appropriate Corporate and Regional staff.

· Completes on-line registrations for third party proposal systems.

· Maintains Government Forms (e.g. - SF 254, SF 255 & SF 330) and SAM Registration.

· Orders business cards, letterhead and envelopes.

· Creates and populates files for Business Development activities.

· Assists Executive staff with document preparation when necessary.

· Designs banners/email blast invitations

· Arranges lodging for conferences and classes, as needed.

· Assists with mailings for projects, as needed.

· Assists with processing of mail, when necessary.

· Provides back-up to receptionist by answering and directing incoming telephone calls, when necessary.

· Ability and flexibility to work in cooperation with all those assigned to the office.

· Reports to the Universal Surveying & Mapping President.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person