Executive Assistant

ABOUT THIS ROLE

This role is the heartbeat of a close-knit Trusts & Estates law firm. As Executive Assistant to our Managing Partner, you'll be the person who makes sure everything runs smoothly, so she can focus on what matters most: her clients.

You won't be answering phones in a corner. You'll be a trusted partner in the day-to-day rhythm of the firm: keeping billing accurate, meetings well-prepared, and nothing falling through the cracks. If you love bringing order to complexity and take quiet pride in a job done right, this is the role for you.

WHY YOU'LL LOVE IT HERE

• Small, collaborative team — you'll know everyone and everyone will know you
• Meaningful work — Trusts & Estates law directly impacts families at important moments in their lives
• Your contributions are visible and valued every single day
• Stable, Monday–Friday schedule in a professional in-office environment
• Competitive compensation with health, vision, and 401(k) with employer matching

HOW YOU'LL MAKE AN IMPACT

Keeping communications flowing

• Monitor the attorney's inbox and flag messages needing a prompt reply
• Draft responses to routine correspondence for attorney review and approval
• Prepare printed materials and correspondence for client-facing matters

Keeping billing tight

• Input daily billable time into Tussman (our billing software) based on emails, meetings, and a quick end-of-day check-in with the attorney
• Prepare the monthly billing summary for our bookkeeper

Keeping every meeting well-prepared

• Review the calendar daily and build out prep materials for every meeting and call
• Create digital client files and print packets so the attorney walks into every room ready
• Confirm logistics, send reminders, and make sure nothing is missing

Keeping the office running

• Organize the attorney's desk each morning so priorities are clear at a glance
• Maintain the master to-do list and make sure delegated tasks are tracked and followed up on
• Compile weekly updates on each staff member's active matters so the attorney stays in the loop

WHAT WE'RE LOOKING FOR

• Bachelor’s degree preferred
• 2+ years of experience in a legal, professional services, or high-trust administrative role; law firm background is a plus
• Comfort with (or eagerness to learn) legal billing software; Tussman experience is a bonus
• Comfort with NetDocuments or similar legal document management system
• Someone proactive, who values accountability
• Strong written communication skills and a warm, professional, discreet manner with clients
• Proficiency in Microsoft Office (Word, Outlook, Excel) and Adobe
• A calm, steady presence; someone the attorney can genuinely rely on

COMPENSATION & BENEFITS

• Compensation ranging from $26/hour to $28/hour, based on experience
• Health insurance
• Vision insurance
• 401(k) with partial employer matching
• Stable Monday–Friday schedule, in-office with PTO and paid holidays

TO APPLY

We read every application and respond to every candidate. Send us your resume and a brief cover letter describing your relevant experience to info@jaklelaw.com. We look forward to meeting you.

Job Type: Full-time

Pay: $26.00 - $28.00 per hour

Benefits:

• 401(k)
• Health insurance
• Vision insurance

Work Location: In person