Executive Assistant

We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.

The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.

Key Responsibilities

Administrative & Executive Support

· Manage and prioritize the executive's calendar, appointments, and daily schedule.

· Screen and prioritize phone calls, emails, and correspondence.

· Prepare reports, presentations, spreadsheets, and executive communications.

· Coordinate meetings, agendas, minutes, and follow-up action items.

· Handle confidential information with discretion.

· Coordinate travel arrangements and expense reporting.

Strategic Business Support

· Assist with business planning and strategic initiatives.

· Research vendors, products, and business opportunities.

· Develop reports and dashboards to support executive decision-making.

· Coordinate cross-functional projects from planning through completion.

· Track key initiatives and ensure deadlines are met.

· Identify opportunities to improve operational efficiency and implement solutions.

· Serve as an extension of the Owner by following up on priorities and driving accountability.

Office & Business Operations

· Manage day-to-day administrative operations.

· Maintain filing systems and office records.

· Order office supplies and manage vendor relationships.

· Assist with invoices, billing support, and recordkeeping.

· Coordinate meetings, events, and employee activities.

Pharmacy Administration

· Support operational initiatives and special projects.

· Coordinate communication with pharmaceutical vendors and suppliers.

· Track renewals, inspections, certifications, and compliance deadlines.

Experience & Qualifications

Required

· 5+ years of Executive Assistant, Administrative, or Office Management experience.

· Experience supporting executives or business owners.

· Excellent organizational, communication, and time-management skills.

· Ability to manage multiple priorities independently.

· Strong attention to detail and professionalism.

· Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Preferred

· Healthcare, pharmacy, or medical office experience.

· Experience with QuickBooks or accounting software.

· Knowledge of healthcare administrative processes and compliance.

Ideal Candidate

The successful candidate is someone who:

· Is a self-starter who requires minimal direction.

· Anticipates needs before they arise.

· Takes ownership from start to finish.

· Thinks strategically and proactively solves problems.

· Maintains professionalism under pressure.

· Builds strong relationships and improves processes.

· Is dependable, trustworthy, and highly accountable.

Why Join Our Team?

We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.

Pay: Up to $31.00 per hour

Benefits:

• Paid time off

Work Location: In person