executive assistant

KinFitz & Co

<div>Executive Assistant, Beauty and Fragrance, Dubai
Are you an experienced Executive Assistant who thrives working directly alongside a highly driven founder, and who can move seamlessly between board level priorities and the pace of a personal brand built in the public eye?
Our client is a fast growing, globally recognised beauty and fragrance brand, founded in 2018 and now operating at genuine international scale. Based in Dubai, they are continuing to build out their own dedicated processes and leadership structure as the business matures. They are hiring an Executive Assistant to work closely with the founder and partner directly with the Chief of Staff, supporting everything from high level business projects to the day to day running of the founder&rsquo;s world.
This is not a standard nine to five support role. The founder is highly engaged and hands on across the business, and this person will need to move at her pace, often outside of typical office hours. A separate Personal Assistant handles the founder&rsquo;s personal life and logistics, so this role is firmly focused on the business side, though the two will work closely together.
What&rsquo;s in it for you:
<ul><li>Direct, close proximity to a founder who is genuinely building and shaping a category leading global brand
</li><li>Real variety, from partnering on business projects with the Chief of Staff to supporting major brand moments and high profile initiatives
</li><li>A creative, fast moving environment within the beauty and fragrance world, not a traditional corporate setting
</li><li>Base salary up to AED 25,000 per month plus 10% discretionary bonus and a strong benefits package
</li></ul>What you&rsquo;ll be doing:
<ul><li>Managing a complex, fast changing calendar alongside the Chief of Staff
</li><li>Partnering on business projects and initiatives that span the wider leadership team
</li><li>Coordinating international travel, often at short notice
</li><li>Preparing materials and briefings ahead of high level meetings
</li><li>Acting as a trusted point of contact between the founder, the Chief of Staff, and senior stakeholders
</li><li>Staying one step ahead of shifting priorities and pre empting what&rsquo;s needed before it&rsquo;s asked for
</li></ul>What we need:
<ul><li>Proven experience as an Executive Assistant supporting a founder, chairman, or senior executive in a high profile, fast paced environment
</li><li>Comfort with genuine flexibility around working hours and last minute change
</li><li>Strong international travel availability, with no visa restrictions that would prevent short notice travel to the UK or US
</li><li>Based in Dubai for the long term, this is a role for someone building a career here, not a short term stop
</li><li>Excellent judgement, discretion, and the ability to build trust quickly with senior stakeholders
</li><li>A genuine interest in beauty, fragrance, or the wider creative and lifestyle space is a strong plus
</li></ul>If you want to work at the centre of a brand that&rsquo;s still being built, not just maintained, we&rsquo;d like to hear from you.</div>

Executive Assistant

EmpowHR Consulting

We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.Key ResponsibilitiesAdministrative &amp; Executive Support&middot; Manage and prioritize the executive's calendar, appointments, and daily schedule.&middot; Screen and prioritize phone calls, emails, and correspondence.&middot; Prepare reports, presentations, spreadsheets, and executive communications.&middot; Coordinate meetings, agendas, minutes, and follow-up action items.&middot; Handle confidential information with discretion.&middot; Coordinate travel arrangements and expense reporting.Strategic Business Support&middot; Assist with business planning and strategic initiatives.&middot; Research vendors, products, and business opportunities.&middot; Develop reports and dashboards to support executive decision-making.&middot; Coordinate cross-functional projects from planning through completion.&middot; Track key initiatives and ensure deadlines are met.&middot; Identify opportunities to improve operational efficiency and implement solutions.&middot; Serve as an extension of the Owner by following up on priorities and driving accountability.Office &amp; Business Operations&middot; Manage day-to-day administrative operations.&middot; Maintain filing systems and office records.&middot; Order office supplies and manage vendor relationships.&middot; Assist with invoices, billing support, and recordkeeping.&middot; Coordinate meetings, events, and employee activities.Pharmacy Administration&middot; Support operational initiatives and special projects.&middot; Coordinate communication with pharmaceutical vendors and suppliers.&middot; Track renewals, inspections, certifications, and compliance deadlines.Experience &amp; QualificationsRequired&middot; 5+ years of Executive Assistant, Administrative, or Office Management experience.&middot; Experience supporting executives or business owners.&middot; Excellent organizational, communication, and time-management skills.&middot; Ability to manage multiple priorities independently.&middot; Strong attention to detail and professionalism.&middot; Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Preferred&middot; Healthcare, pharmacy, or medical office experience.&middot; Experience with QuickBooks or accounting software.&middot; Knowledge of healthcare administrative processes and compliance.Ideal CandidateThe successful candidate is someone who:&middot; Is a self-starter who requires minimal direction.&middot; Anticipates needs before they arise.&middot; Takes ownership from start to finish.&middot; Thinks strategically and proactively solves problems.&middot; Maintains professionalism under pressure.&middot; Builds strong relationships and improves processes.&middot; Is dependable, trustworthy, and highly accountable.Why Join Our Team?We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.Pay: Up to $31.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Spirit of '76 Fireworks

<div>Spirit of &lsquo;76, L.L.C.
Executive Assistant&mdash;Columbia, MO
Are you ready to ignite your career in a dynamic and fun work environment with a national wholesale fireworks distributor? Eager to join a team that thrives on proactive thinking, community, and a winning attitude? Look no further than Spirit of &lsquo;76 Fireworks! We&rsquo;re on the hunt for a passionate and driven Executive Assistant to join Team &lsquo;76. This exciting opportunity is based in our Columbia, Missouri office, so we&rsquo;re seeking someone who either resides in or is willing to relocate to the heart of Central Missouri.
Why Spirit?
Competitive Compensation<ul><li>- Starting salary ranges from $65,000-$75,000 per year, depending on experience</li><li>
200 PTO hours per year</li><li>
8 Days of Paid Holidays</li><li>
Retirement Plan</li><li>
Bonus Plan</li><li>
Medical, Dental, &amp; Vision Benefits</li><li>
Company Paid Life Insurance</li><li>
$350 Fireworks Credit</li><li>
50% off in our Retail Store and Seasonal Tent</li><li>
$300 Spirit Clothing Allowance</li><li>
Paid 2-week Sabbatical after 5 years of service</li></ul>
What We Are Looking For
We're looking for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being a trusted partner to executive leadership. This role requires exceptional organizational skills, sound judgment, and the highest level of integrity, professionalism, and discretion. You'll support the President by managing priorities, coordinating schedules and travel, facilitating communication, and handling confidential information with care. Beyond executive support, you'll serve as a key administrative resource for both the office and warehouse, helping keep day-to-day operations organized, efficient, and running smoothly. The ideal candidate is proactive, adaptable, detail-oriented, and takes pride in anticipating needs, solving problems, and supporting the success of the organization as a whole.
Qualifications<ul><li>
Associate's degree in Business Administration, Office Administration, or a related field preferred</li><li>
3+ years of administrative or executive assistant experience preferred</li><li>
Experience supporting senior executives or business owners strongly preferred</li><li>
Experience managing executive calendars, coordinating travel, and supporting executive meetings and confidential communications</li><li>
Notary Public certification or the ability to obtain certification within a reasonable timeframe preferred</li><li>
Excellent organizational and time management skills with the ability to effectively prioritize competing responsibilities</li><li>
Exceptional verbal and written communication skills</li><li>
Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization</li><li>
Demonstrated integrity with the ability to exercise sound judgment, maintain strict confidentiality, and appropriately handle highly sensitive information</li><li>
Strong attention to detail and commitment to producing accurate, high-quality work</li><li>
Ability to anticipate needs, work independently, and proactively solve problems</li><li>
Proficiency with Microsoft Office Suite, Google Workspace, and other business software applications</li><li>
Ability to manage multiple projects simultaneously while meeting deadlines</li><li>
Strong critical thinking and decision-making skills</li><li>
Professional demeanor with a customer service mindset</li><li>
A reliable source of transportation</li></ul></div>

South Side Healthy Community Organization (SSHCO)

<div>The Executive Assistant to the Chief Executive Officer provides high-level administrative and organizational support to the CEO and is responsible for the efficient operation of the Office of the CEO. Serving as the primary administrative liaison to the Board of Directors, Board Committees, executive leadership, and internal and external stakeholders, this position manages executive scheduling, communications, Board governance administration, leadership meeting coordination, and executive follow-up. Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
ESSENTIAL JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
<ul><li>Provide comprehensive executive administrative support to the Chief Executive Officer and other team members as assigned by the CEO.</li>
<li>Manage CEO&rsquo;s calendar, meeting schedule, email, travel arrangements, and executive logistics while resolving conflicts and protecting executive time.</li>
<li>Coordinate Board of Directors, Executive Committee, Executive Leadership, and other meetings by managing meeting logistics, preparing agendas and materials, recording official meeting minutes, documenting decisions and action items, maintaining governance records, and monitoring follow-up to ensure timely completion of assigned responsibilities.</li>
<li>Prepare, edit, proofread, and distribute executive correspondence, reports, presentations, meeting materials, and other documents with a high degree of professionalism, accuracy, and attention to detail.</li>
<li>Maintain executive tacking systems for CEO priorities, organizational committees, Board of Directors, and special projects while monitoring deadlines, follow-up activities, and completion of assigned tasks.</li>
<li>Serve as the primary point of contact for the Office of the CEO and communicate professionally with Board members, executive leadership, partner organizations, government agencies, vendors, community stakeholders, and other internal and external stakeholders.</li>
<li>Coordinate and support special projects, organizational initiatives, executive events, Board retreats, leadership meetings, and other activities as assigned.</li>
<li>Demonstrate initiative, professionalism, and exceptional organizational skills while effectively managing multiple priorities in a fast-paced environment.</li>
<li>Exercise sound judgement and discretion in managing confidential, sensitive, and proprietary information while maintaining the highest standards of professionalism and confidentiality.</li>
<li>Performs other duties as requested.</li>
</ul>
QUALIFICATIONS:
<ul><li>Minimum of a bachelor&rsquo;s degree and/or 7 years of direct experience working as an Administrative Assistant required.</li>
<li>Experience and/or knowledge of healthcare preferred.</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Professional and friendly demeanor</li>
<li>Ability to critically think, act independently and exercise sound judgement.</li>
<li>Strong interpersonal skills and ability to build relationships with staff and stakeholders</li>
<li>Strong communication and organizational skills, ability to multi-task and set priorities.</li></ul></div>

IDR, Inc.

<div>
 
 
 IDR is seeking an Executive Assistant to join one of our top clients for an opportunity in Boston, MA. This role is ideally suited for a highly organized professional with strong administrative skills supporting senior leadership within the healthcare or radiology industry. The position involves managing complex schedules, coordinating communications, and providing seamless executive support to division chiefs and upcoming vice chairs.
 
 
 
 
 Position Overview for the Executive Assistant :
 
 
 <ul>
 <li>
 Provide administrative support to high-level executives including calendar management, travel arrangements, and preparing relevant documents.
 </li>
 <li>
 Serve as a primary point of contact for internal and external stakeholders, ensuring clear and efficient communication.
 </li>
 <li>
 Assist with coordinating meetings, including scheduling, logistics, and follow-up.
 </li>
 <li>
 Manage travel and reimbursement processes while maintaining accurate records.
 </li>
 <li>
 Cross-cover for other senior administrative staff as needed, ensuring continuous support within the division.
 </li>
 </ul>
 
 
 Requirements for the Executive Assistant :
 
 
 <ul>
 <li>
 Bachelor's degree required.
 </li>
 <li>
 Proven experience managing executive calendars and supporting senior leaders.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Ability to handle last-minute schedule changes and prioritize effectively.
 </li>
 <li>
 Proficiency in Microsoft Outlook and other Office tools.
 </li>
 </ul>
 
 
 What's in it for you?
 
 
 <ul>
 <li>
 Competitive compensation package
 </li>
 <li>
 Full Benefits; Medical, Vision, Dental, and more!
 </li>
 <li>
 Opportunity to get in with an industry leading organization.
 </li>
 </ul>
 
 
 Why IDR?
 
 
 <ul>
 <li>
 25+ Years of Proven Industry Experience in 4 major markets
 </li>
 <li>
 Employee Stock Ownership Program
 </li>
 <li>
 Dedicated Engagement Manager who is committed to you and your success.
 </li>
 <li>
 Medical, Dental, Vision, and Life Insurance
 </li>
 <li>
 ClearlyRated&rsquo;s Best of Staffing&reg; Client and Talent Award winner 12 years in a row.
 </li>
 </ul>
</div>

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
 <ul>
 <li>
 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
 </li>
 <li>
 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
 </li>
 <li>
 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
 </li>
 <li>
 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
 </li>
 <li>
 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
 </li>
 <li>
 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
 </li>
 <li>
 Liaise with internal and external stakeholders, including clients and business associates, at all levels
 </li>
 <li>
 Maintain organized filing system to ensure efficient document management
 </li>
 <li>
 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
 </li>
 <li>
 Support special projects as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-level executives
 </li>
 <li>
 Ability to work under pressure in a dynamic, fast-paced environment
 </li>
 <li>
 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
 </li>
 <li>
 High level of discretion in handling confidential information
 </li>
 <li>
 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
 </li>
 <li>
 This role requires travel and flexibility to adjust to changing plans as needed
 </li>
 <li>
 Strong interpersonal skills and ability to build rapport quickly and collaborate
 </li>
 <li>
 Proven experience in managing multiple tasks and meeting deadlines with accuracy
 </li>
 <li>
 A proactive, customer service-oriented mindset, with a strong sense of teamwork
 </li>
 <li>
 Demonstrated professionalism and strong professional etiquette
 </li>
 <li>
 Ability to adjust to changing priorities and schedules with ease
 </li>
 </ul>
 
 
 
</div>

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

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