executive assistant

Hiring Talent

We are looking for a highly organized and proactive Executive Assistant for our US based client.Experience: 3 to 4 yearsShift: 6:00 PM &ndash; 4:00 AM (Night Shift)Job Type: OnsiteTransport: Pick &amp; Drop ProvidedKey Responsibilities:<ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>Interested candidates may apply.Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul>Experience:<ul><li>executive assistant: 3 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Assistant Launch

Join our growing team of Executive Assistants!
 At Assistant Launch, our mission is to empower founders and busy professionals by connecting them with world-class Executive Assistants—helping them reclaim their time and focus on what truly drives their success.
 As an Executive Assistant, you will serve as a key partner to our clients, delivering exceptional executive support through efficient task management, seamless communication, and proactive project coordination. Your work will enable executives to stay focused on high-impact goals and strategic decision-making.
 
What we're looking for: 
We’re looking for a proactive and detail-oriented professional who can ensure our executives operate with seamless efficiency. If you take pride in integrity, responsiveness, and the ability to anticipate needs before they surface, this role is designed for you. Bring your technological proficiency, strong organizational skills, and outstanding professionalism—and together, we’ll drive exceptional results.
 
Why Join Assistant Launch?
 <ul>
<li>Growth Opportunities: We provide opportunities for career growth and pathways to leadership positions.</li>
<li>Collaborative Culture: We celebrate unique skills and contributions, fostering a supportive team environment.</li>
<li>Continuous Learning and Development: Our leadership is focused on your growth, providing training resources and coaching support to enhance your skill set.</li>
<li>Diversity and Inclusivity: An 80% women-led team, spanning different countries, and thriving in a values-driven environment with high-performing, excellence-focused peers.</li>
<li>Stability and security: Long-term career opportunities and continuous client assignment for consistent performers.</li>
</ul>
Your Key Responsibilities: 
<ul>
<li>Calendar Management: Efficiently manage and coordinate schedules, appointments, and meetings.</li>
<li>Travel Logistics: Plan and arrange travel plans and accommodations for executives.</li>
<li>Communication: Ensure timely communication and documentation.</li>
<li>Time Management: Strategically prioritize the executive's tasks and help optimize their time.</li>
<li>Understanding Goals: Align with the executive's objectives to promote an effective working relationship.</li>
<li>Administrative Tasks: Support with communications, presentations, reports, and social media management.</li>
<li>Research Support: Conduct necessary research as required by the executive.</li>
<li>Personalized Assistance: Cater to the individual preferences and requirements of the executive.</li>
</ul>
Requirements: 
<ul>
<li>Candidates with 2+ years of experience to seasoned Virtual Executive Assistants</li>
<li>Excellent communication and presentation skills.</li>
<li>Tech-savvy with proficiency in CRM, project management tools, and MS Office.</li>
<li>Proven track record of high performance and a growth mindset.</li>
<li>Strong emotional intelligence and interpersonal skills.</li>
<li>Self-starter with a proactive approach to goal setting and achievement.</li>
<li>Exceptional organizational, prioritization, and multitasking abilities.</li>
<li>Ability to think creatively and solve problems effectively.</li>
<li>Detail-oriented and methodical in work approach.</li>
<li>Flexibility to work night or graveyard shifts as required.</li>
</ul>
Benefits: 
<ul>
<li>Remote work setup</li>
<li>Consistent weekly payout</li>
<li>Comprehensive HMO</li>
<li>Performance-based incentives and salary appraisal</li>
<li>Paid vacation leaves and holidays</li>
</ul>
Ready to take your career to the next level? We’re all about growth, innovation, and working together to create amazing results. This is your chance to shine, unlock your potential, and make a real impact—all from the comfort of your home. Don’t wait—apply now and let your Executive Assistant career take off!

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Axis Valet Parking

Job Vacancy: Executive Assistant Company: Axis Valet Parking Services Location: Dubai, UAEAxis Valet Parking Services is seeking a highly organized and proactive Executive Assistant to support the CEO and assist in key administrative, HR, and operational functions. This role requires a dependable professional with strong communication skills, discretion, and the ability to manage multiple priorities efficiently.Position Summary:The Executive Assistant will be responsible for managing the CEO&rsquo;s internal and external communications, providing administrative support, assisting with HR and onboarding tasks, and coordinating operational activities across the company. The ideal candidate must be detail-oriented, adaptable, and capable of handling sensitive information with professionalism.Key Responsibilities:<ul><li>Manage and organize CEO communications, including emails, calls, scheduling, and follow-ups</li><li>Prepare correspondence, presentations, reports, and internal communications on behalf of the CEO</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Assist with HR functions such as onboarding, document collection, scheduling interviews, and maintaining employee records</li><li>Support the Operations team with coordination tasks, data collection, and communication between sites</li><li>Track deadlines, manage priorities, and ensure timely completion of CEO directives</li><li>Maintain confidentiality and handle sensitive company information discretely</li><li>Liaise with clients, suppliers, and internal teams professionally</li><li>Perform general administrative duties to support the CEO and management</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Excel, Word, Outlook, PowerPoint)</li><li>Ability to manage time effectively and work in a fast-paced environment</li><li>High level of professionalism, discretion, and reliability</li><li>Experience in HR or operations (preferred but not mandatory)</li><li>Background in hospitality or service industry is an advantage</li></ul>Employment Details:<ul><li>Job Type: Full-time</li><li>Location: Dubai, UAE</li><li>Working Hours: 9 hours per day (including break)</li><li>Salary: Competitive and based on experience</li><li>Benefits: Company visa, medical insurance, annual leave, and UAE-standard benefits</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Confidential

<div>
 
 
 Executive Assistant to the Chairman
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Experience:
 
 5+ years
 
 
 
 Industry:
 
 Corporate / Leadership Support
 
 
 
 About the Role
 
 
 
 We are looking for a highly professional and proactive
 
 Executive Assistant
 
 to support our Chairman. This role requires exceptional organizational skills, strong communication abilities, and the highest level of discretion. The ideal candidate will be a strategic partner who anticipates needs, manages complex schedules, and ensures seamless daily operations.
 
 
 
 ✨Work Profile
 
 
 <ul>
 <li>
 Act as the
 
 primary point of contact
 
 for the Chairman, managing communications with professionalism and discretion.
 </li>
 <li>
 Proactively manage the Chairman&rsquo;s
 
 calendar, meetings, travel, and appointments
 
 to maximize efficiency.
 </li>
 <li>
 
 Anticipate needs
 
 and take initiative to resolve issues before they arise.
 </li>
 <li>
 Draft, review, and manage
 
 correspondence, reports, and presentations
 
 with accuracy and confidentiality.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and ensure all materials are ready in advance.
 </li>
 <li>
 Build and maintain strong relationships with
 
 internal and external stakeholders
 
 on behalf of the Chairman.
 </li>
 <li>
 Handle
 
 sensitive and confidential information
 
 with integrity.
 </li>
 <li>
 Provide support on personal and professional tasks to ensure smooth day-to-day operations.
 </li>
 </ul>
 
 
 💡 Previous Experience requirement
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; additional certifications in business administration or related fields are a plus.
 </li>
 <li>
 
 5+ years of experience
 
 as an Executive Assistant, ideally supporting senior leadership or C-suite executives.
 </li>
 <li>
 Exceptional
 
 organizational and time-management skills
 
 with strong attention to detail.
 </li>
 <li>
 Excellent
 
 written and verbal communication skills
 
 .
 </li>
 <li>
 High level of
 
 integrity, ethics, and discretion
 
 in handling confidential information.
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset.
 </li>
 <li>
 Strong
 
 interpersonal skills
 
 with the ability to work effectively at all levels.
 </li>
 <li>
 Proficiency in
 
 Microsoft Office Suite, Google Workspace
 
 , and digital collaboration tools.
 </li>
 </ul>
 
 
</div>

DenizBank

<div>
 
 
 General Qualities
 
 
 
 
 
 <ul>
 <li>
 University Graduate,
 </li>
 <li>
 At least 3 years of executive assistant experience,
 </li>
 <li>
 
 Fluent in English,
 
 </li>
 <li>
 Strong planning and organizational skills,
 </li>
 <li>
 Strong verbal and written communication skills,
 </li>
 <li>
 Proficient in MS Office programs
 </li>
 </ul>
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 
 To be responsible for the calendar control of the manager, making appointments, meetings and travel organizations, managing telephone and e-mail traffic correctly, quickly and effectively, welcoming and hosting guests.
 
 
 We are looking for a Senior Executive Assistant to be assigned at DenizBank Financial Services Group - Head Office.
 
 
 
 
 
 
 Ba&scedil;vurunuz nedeni ile payla&scedil;m&inodot;&scedil; oldu&gbreve;unuz veriler 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (&ldquo;KVKK&rdquo;) kapsam&inodot;nda korunmakta ve i&scedil;lenmektedir. Ayr&inodot;nt&inodot;l&inodot; bilgi i&ccedil;in
 
 https://basvuru.denizbank.com/KVKK.aspx
 
 adresini ziyaret edebilirsiniz.
 
 
 
 
</div>

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Executive Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to manage the Dean&rsquo;s Office and ensure that all day-to-day operations of the College run smoothly and efficiently. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, maintains the Dean&rsquo;s schedule and priorities, and coordinates College-level projects, committees, and communications on behalf of the Dean.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 The Executive Assistant oversees the Dean&rsquo;s Office operations, ensures effective coordination with internal and external stakeholders, and provides high-level administrative and strategic support as outlined below:
 
 
 
 
 
 
 Office &amp; Executive Support
 
 
 <ul>
 <li>
 Manages the Dean&rsquo;s calendar, correspondence, and daily priorities, ensuring confidentiality and timely completion of all tasks.
 </li>
 <li>
 Coordinates and prepares agendas, reports, and presentations for meetings and committees.
 </li>
 <li>
 Screens incoming communication, reviews correspondence, and drafts responses on behalf of the Dean.
 </li>
 <li>
 Manages travel arrangements, expense reports, and reimbursements for the Dean and other College representatives.
 </li>
 <li>
 Maintains accurate filing systems (both electronic and hard copy) for official correspondence, policies, and strategic documents.
 </li>
 <li>
 Liaises closely with HR and Finance for all Dean-related approvals, faculty overloads, and expense payments.
 </li>
 <li>
 Attends telephonic and in-person calls for the Dean, screening and prioritizing before forwarding.
 </li>
 </ul>
 
 
 
 
 
 Coordination &amp; Liaison
 
 
 <ul>
 <li>
 Oversees and provides guidance to the Administrative Assistant and departmental support staff.
 </li>
 <li>
 Coordinates activities and communications between the Dean, Associate Deans, Chairs, and other University departments.
 </li>
 <li>
 Organizes and supports College-level committees, including Curriculum and Assurance of Learning, and Advisory Boards.
 </li>
 <li>
 Drafts minutes and tracks action items arising from meetings and ensures follow-through.
 </li>
 <li>
 Screens registration-related requests such as change of major, manual entry of grades, and ensures proper review before relaying to the Dean.
 </li>
 </ul>
 
 
 
 
 
 Student, Faculty, and College Affairs
 
 
 <ul>
 <li>
 Screens and routes student and parent inquiries &amp; complaints, ensuring appropriate escalation.
 </li>
 <li>
 Oversees the distribution of course materials, surveys, and departmental communications.
 </li>
 <li>
 Supports onboarding and orientation of new faculty.
 </li>
 <li>
 Compiles departmental reports, survey results, and documentation related to accreditation or performance reviews.
 </li>
 <li>
 Screens new student admission documents and obtains approval from the Dean.
 </li>
 <li>
 Compiles lists of books to be purchased by the library based on department chairs&rsquo; recommendations.
 </li>
 </ul>
 
 
 
 
 
 Events and Representation
 
 
 <ul>
 <li>
 Supports the planning and execution of college events, meetings, and workshops.
 </li>
 <li>
 Represents the Dean&rsquo;s Office in internal and external events when delegated.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 A Bachelor&rsquo;s Degree and a secretarial professional certification
 </li>
 </ul>
 
 
 
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 3 years of experience in related field
 </li>
 </ul>
 
 
 
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 3 years&rsquo; experience
 </li>
 </ul>
 
 
 
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills; discretion and professionalism in handling confidential information; strong written and verbal communication; advanced MS Office and ERP system proficiency; ability to manage multiple priorities under pressure; proven experience managing an executive office or academic dean&rsquo;s office.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Executive Assistant
 
</div>

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