executive assistant

Shiro Estate

<div>
 
 Shiro Estate is looking for a highly organized and proactive
 
 Executive Assistant to the CEO
 
 to support our leadership team and ensure smooth execution of key business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage CEO and C-Level calendars, scheduling, and priorities
 
 
 &bull; Coordinate meetings, prepare materials, and track action points
 
 
 &bull; Handle executive correspondence, contracts, and documentation
 
 
 &bull; Act as a liaison between CEO and departments
 
 
 &bull; Monitor project progress and ensure timely execution
 
 
 &bull; Support licensing, visa processes, and compliance tracking
 
 
 &bull; Oversee transportation, drivers, and executive logistics
 
 
 &bull; Arrange travel, events, and day-to-day executive support
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or related field
 
 
 
 
 
 
 Experience
 
 
 
 &bull; 3&ndash;5 years in a similar role (Executive Assistant, Office Manager, or Reception Supervisor)
 
 
 &bull; Experience in real estate, hospitality, or property management in Dubai preferred
 
 
 &bull; Familiarity with UAE documentation and compliance processes
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Strong communication and interpersonal abilities
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Detail-oriented with the ability to work under pressure
 
 
 &bull; Proficiency in MS Office and CRM systems
 
 
 &bull; Arabic is a plus
 
</div>

Executive Assistant

Sundus

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Assistant (EA)
 
 to provide executive-level administrative support to senior management based in Abu Dhabi.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or a related field
 </li>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role
 </li>
 <li>
 Excellent verbal and written communication skills in English
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality
 </li>
 <li>
 English speaker preferred; additional language skills are an advantage
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, meetings, and appointments
 </li>
 <li>
 Coordinate travel, accommodation, and itineraries
 </li>
 <li>
 Prepare reports, presentations, and correspondence
 </li>
 <li>
 Handle confidential documents and communications
 </li>
 <li>
 Support office administration and business coordination
 </li>
 </ul>
</div>

Eva Interiors

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Executive Assistant to the CEO is responsible for providing high-level executive, operational, administrative, and strategic coordination support to the Chief Executive Officer to ensure effective execution of business priorities, leadership alignment, and organizational efficiency across EVA Interiors. The role serves as the primary coordination point between the CEO and internal as well as external stakeholders, ensuring that executive directives, strategic initiatives, meetings, communications, approvals, and operational follow-ups are managed with the highest standards of professionalism, confidentiality, urgency, and accuracy.
 
 
 The Executive Assistant is expected to operate beyond traditional administrative responsibilities by actively supporting the CEO in driving governance, accountability, organizational discipline, and executive office efficiency. This includes maintaining full visibility over priorities, monitoring action plans and critical deadlines, ensuring effective communication flow between departments, and supporting leadership decision-making through structured coordination, reporting, and follow-up management.
 
 
 
 
 
 The role requires exceptional organizational discipline, executive presence, business communication skills, and the ability to anticipate operational and strategic requirements before they impact business continuity or executive effectiveness. The Executive Assistant must consistently demonstrate a high level of ownership, maturity, confidentiality, adaptability, and professionalism while supporting a fast-paced luxury interior design and fit-out business environment aligned with EVA Interiors&rsquo; standards, operational expectations, and leadership culture.
 
 
 
 
 
 
 Key Performance Accountabilities:
 
 
 
 
 
 
 1. Executive Calendar &amp; Priority Management
 
 
 
 1.1
 
 Manage and optimize the CEO&rsquo;s calendar, ensuring alignment with business priorities, leadership meetings, operational requirements, client engagements, and strategic initiatives.
 
 
 
 1.2
 
 Ensure effective prioritization of meetings, appointments, reviews, and business commitments to maximize executive productivity and operational efficiency.
 
 
 
 1.3
 
 Proactively identify scheduling conflicts, operational overlaps, and priority risks while implementing corrective coordination before escalation occurs.
 
 
 
 1.4
 
 Maintain visibility over urgent matters, pending approvals, strategic deadlines, and executive deliverables requiring immediate action or follow-up.
 
 
 
 1.5
 
 Coordinate internal and external meetings while ensuring proper preparation, agenda alignment, and logistical readiness.
 
 
 
 
 
 
 2. Executive Communication &amp; Correspondence
 
 
 
 
 2.1
 
 Draft, review, and coordinate executive communications, announcements, presentations, reports, letters, and business correspondence on behalf of the CEO.
 
 
 
 2.2
 
 Ensure all communications issued from the Executive Office reflect EVA Interiors&rsquo; professional standards, executive tone, and brand positioning.
 
 
 
 2.3
 
 Manage communication flow between the CEO and departments to ensure clarity, responsiveness, accountability, and timely execution of actions.
 
 
 
 2.4
 
 Handle sensitive and confidential information with a high degree of professionalism, discretion, and integrity.
 
 
 
 2.5
 
 Monitor communication response timelines and escalate delayed matters affecting executive priorities or operational continuity.
 
 
 
 
 
 
 3. Meeting Governance &amp; Executive Follow-Up
 
 
 
 
 3.1
 
 Coordinate executive meetings, operational reviews, leadership discussions, performance meetings, and strategic business sessions led by the CEO.
 
 
 
 3.2
 
 Prepare meeting agendas, reports, presentations, and supporting documents prior to meetings to ensure effective decision-making and meeting readiness.
 
 
 
 3.3
 
 Record professional and accurate Minutes of Meeting (MOM) with clearly defined action plans, responsibilities, deadlines, and escalation points.
 
 
 
 3.4
 
 Track all executive action items and ensure departments provide updates and complete deliverables within agreed timelines.
 
 
 
 3.5
 
 Escalate delays, governance gaps, or repeated non-compliance impacting executive directives, strategic priorities, or operational performance.
 
 
 
 3.6
 
 Ensure meeting governance standards are maintained across all CEO-led discussions and executive reviews.
 
 
 
 
 
 
 4. Executive Office Coordination &amp; Operational Support
 
 
 
 
 4.1
 
 Act as the central coordination point between the CEO and all departments to ensure operational alignment and communication efficiency across the business.
 
 
 
 4.2
 
 Support the CEO in organizing strategic initiatives, leadership priorities, operational reviews, and business-critical activities.
 
 
 
 4.3
 
 Monitor executive office workflow efficiency and ensure submissions, approvals, reports, and pending actions are properly tracked and followed up.
 
 
 
 4.4
 
 Coordinate executive travel arrangements, accommodations, reservations, logistics, and business schedules when required.
 
 
 
 4.5
 
 Maintain structured filing systems for executive reports, contracts, presentations, confidential records, and business documentation.
 
 
 
 4.6
 
 Ensure the Executive Office maintains a high standard of professionalism, responsiveness, organization, and operational discipline.
 
 
 
 
 
 
 5. Reporting &amp; Business Support:
 
 
 
 
 5.1
 
 Consolidate departmental reports, dashboards, presentations, and operational updates for executive review and decision-making purposes.
 
 
 
 5.2
 
 Ensure reports submitted to the CEO are accurate, properly structured, professionally formatted, and aligned with required timelines.
 
 
 
 5.3
 
 Assist in preparing executive presentations, board-level materials, operational summaries, and strategic review documents.
 
 
 
 5.4
 
 Support cross-functional coordination related to business performance, project tracking, governance reviews, and operational initiatives.
 
 
 
 5.5
 
 Maintain visibility over key executive priorities and ensure proper reporting follow-up with departments and leadership teams.
 
 
 
 
 
 
 6. Confidentiality, Professionalism &amp; Governance
 
 
 
 
 6.1
 
 Maintain strict confidentiality regarding business operations, financial matters, employee information, strategic discussions, and executive decisions.
 
 
 
 6.2
 
 Demonstrate professionalism, executive presence, maturity, diplomacy, and strong interpersonal communication across all interactions.
 
 
 
 6.3
 
 Ensure high levels of ownership, responsiveness, reliability, and accountability in supporting the CEO and Executive Office operations.
 
 
 
 6.4
 
 Maintain compliance with company policies, governance standards, and professional conduct expectations.
 
 
 
 6.5
 
 Protect the integrity and reputation of the Executive Office through disciplined coordination and professional communication standards.
 
</div>

Red Sea Global

<div>
 
 
 Be the change! Join the world&rsquo;s most visionary developer.
 
 
 
 Red Sea Global (RSG) is showing that there is a better way to positively shape the places we live, work and travel.
 
 
 We are purpose-driven and committed to people and planet. Our transformative programs are a driving force to achieving Vision 2030, as well as leading the world towards regenerative tourism.
 
 
 
 
 
 
 
 Join RSG and be part of the positive change for Saudi Arabia and the world
 
 
 
 
 
 
 
 .
 
 Job Purpos
 
 
 
 e:The Executive Assistant provides dedicated, high-level administrative and strategic support to the Group Head of Human Resources at Red Sea Global&rsquo;s Corporate headquarters. Operating at the Group level, this role is critical in enabling the Group HR leadership to function effectively across a complex, multi-entity organization. The Executive Assistant manages executive-level communications, coordinates Group HR initiatives, and ensures seamless operations across RSG&rsquo;s diverse portfolio of subsidiaries and business units, in full alignment with Red Sea Global&rsquo;s corporate governance and Red Sea Global&rsquo;s objective
 
 
 
 
 
 
 s.
 
 Key Responsibiliti
 
 
 
 
 
 
 
 es:
 
 1. Executive Support &amp; Office Manage
 
 
 <ul>
 <li>
 mentManage the Group HR Head&rsquo;s complex calendar, including cross-entity meetings, board-level engagements, and executive committ
 </li>
 <li>
 ees.Coordinate and arrange domestic and international travel, accommodation, and logistics for the Group HR H
 </li>
 <li>
 ead.Prepare executive-level briefings, reports, presentations, and talking points for leadership forums and board meeti
 </li>
 <li>
 ngs.Manage and prioritize incoming communications, ensuring timely and appropriate responses on behalf of the Group HR H
 </li>
 <li>
 ead.Maintain a confidential and well-organized document management system for Group HR records and corporate fili
 </li>
 </ul>
 
 
 
 
 
 ngs.
 
 2. Group-Level Coordination &amp; Communic
 
 
 <ul>
 <li>
 ationAct as the primary point of contact between the Group HR Head and C-suite executives, Board members, subsidiary HR leads, and external part
 </li>
 <li>
 ners.Facilitate and coordinate communication across RSG&rsquo;s group entities and corporate functions on HR-related mat
 </li>
 <li>
 ters.Draft, review, and distribute Group HR communications, policy announcements, and executive correspond
 </li>
 <li>
 ence.Coordinate the preparation and distribution of materials for HR-related Executive Committee and Board meet
 </li>
 </ul>
 
 
 
 
 
 ings.
 
 3. Group HR Program &amp; Project S
 
 
 <ul>
 <li>
 upportSupport the planning and tracking of Group-wide HR strategic initiatives such as talent management programs, leadership development, and organizational transformation pro
 </li>
 <li>
 jects.Coordinate cross-entity HR working groups, task forces, and project teams as directed by the Group HR
 </li>
 <li>
 Head.Monitor and report on the progress of Group HR deliverables, flagging risks and delays to the HR Head proact
 </li>
 <li>
 ively.Conduct research, compile benchmarking data, and prepare analytical reports to inform Group HR str
 </li>
 </ul>
 
 
 
 
 
 ategy.
 
 4. Governance, Compliance &amp; Confiden
 
 
 <ul>
 <li>
 tialityHandle all Group HR matters with the highest level of discretion, including executive succession plans, organizational restructuring, and senior-level talent dec
 </li>
 <li>
 isions.Ensure all administrative activities comply with RSG&rsquo;s corporate governance frameworks, HR policies, and applicable Saudi labor regul
 </li>
 <li>
 ations.Support internal and external audit processes by maintaining accurate, complete, and audit-ready HR r
 </li>
 <li>
 ecords.Manage sensitive documents related to Group HR governance including board resolutions, executive contracts, and committee ch
 </li>
 </ul>
 
 
 
 
 
 arters.
 
 5. Stakeholder &amp; Relationship Ma
 
 
 <ul>
 <li>
 nagementBuild and maintain professional relationships with senior stakeholders across RSG&rsquo;s group entities, government bodies, and strategic p
 </li>
 <li>
 artners.Coordinate with the CEO&rsquo;s office, CFO&rsquo;s office, and other C-suite executive assistants to align on scheduling and joint deliv
 </li>
 <li>
 erables.Represent the Group HR function professionally in all internal and external inter
 </li>
 </ul>
 
 
 
 
 
 actions.
 
 Qualifications &amp; Ex
 
 
 
 
 
 <ul>
 <li>
 perience:
 
 Bachelor&rsquo;s degree in Business Administration, Human Resources, Corporate Communications, or a related field (
 </li>
 <li>
 required).Master&rsquo;s degree or professional certification in Executive Administration or HR (p
 </li>
 <li>
 referred).Minimum 4&ndash;6 years of experience as an Executive Assistant, with at least 3 years supporting C-suite or Group-level e
 </li>
 <li>
 xecutives.Prior experience in a large corporate, holding group, or government-related entity in Saudi Arabia is strongly
 </li>
 <li>
 preferred.Exposure to HR functions, corporate governance, or board secretariat work is a significant
 </li>
 </ul>
 
 
 
 advantage.
</div>

EPS Solutions Pakistan

SPARS (Pvt.) Ltd is seeking a highly organized, detail-oriented, and proactive Executive Assistant to the CEO to provide comprehensive administrative and strategic support. The ideal candidate will be exceptionally sharp, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining utmost confidentiality and professionalism.This role requires excellent communication skills, strong business acumen, problem-solving ability, and the capacity to anticipate needs before they arise. Key Responsibilities: Executive &amp; Administrative Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, projects, meetings, and travel arrangements efficiently.</li><li>Prioritize and coordinate daily schedules, ensuring optimal time management.</li><li>Prepare meeting agendas, presentations, reports, minutes, and follow-up action trackers.</li><li>Screen and manage correspondence including emails, calls, and official communications. Can handle multiple channels of communications.</li><li>Draft professional letters, memos, presentations, and internal/external communications on behalf of the CEO.</li><li>Maintain confidential records, files, and sensitive organizational documents.</li></ul>Coordination &amp; Communication<ul><li>Serve as the primary liaison between the CEO and internal/external stakeholders.</li><li>Coordinate with department heads to track projects, deadlines, and deliverables.</li><li>Facilitate effective communication and ensure timely follow-up on CEO directives.</li><li>Manage executive meetings, board meetings, and leadership discussions.</li></ul>Strategic &amp; Analytical Support<ul><li>Conduct research, compile data, and prepare executive summaries for decision-making.</li><li>Track ongoing projects and prepare status reports for leadership review.</li><li>Anticipate CEO needs and proactively address issues before they escalate.</li><li>Support strategic initiatives through planning, documentation, and coordination.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, HR, or related field.</li><li>3&ndash;5 years of relevant experience as an Executive Assistant, Personal Assistant, or similar senior coordination role.</li><li>Experience supporting C-suite executives preferred.</li><li>Willing to travel and work beyond office timings 10 to 6 pm.</li></ul>Pay: Rs50,000.00 - Rs100,000.00 per monthApplication Question(s):<ul><li>Willing to work after office timings as per requirement.</li></ul>Work Location: In person

<div>
 
 
 Executive Assistant to the COO
 
 
 
 
 Location:
 
 New York, NY (5 days onsite)
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 9:00 AM &ndash; 5:00 PM
 
 
 
 Compensation:
 
 $65,000 &ndash; $75,000 (Exempt)
 
 
 
 
 
 
 Overview
 
 
 
 A fast-paced, high-growth organization is seeking a highly proactive and resourceful Executive Assistant to support the Chief Operating Officer (COO). This role is ideal for someone who thrives in a dynamic environment, can pivot quickly, and takes initiative with minimal direction.
 
 
 The Executive Assistant will serve as a trusted partner, balancing executive, operational, administrative, and personal responsibilities. The position requires strong judgment, discretion, and the ability to anticipate needs in a constantly evolving environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage and optimize the COO&rsquo;s complex and frequently changing calendar
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including full itineraries
 </li>
 <li>
 Prepare and manage internal and external communications on behalf of the COO
 </li>
 <li>
 Track and submit expenses and support reporting processes
 </li>
 <li>
 Ensure seamless day-to-day administrative operations
 </li>
 </ul>
 
 
 Operational &amp; Project Support
 
 
 <ul>
 <li>
 Execute and support a variety of high-impact, ad hoc projects across departments
 </li>
 <li>
 Partner with cross-functional teams including Operations, Sales, HR, and Finance
 </li>
 <li>
 Assist in developing timelines, tracking deliverables, and driving project completion
 </li>
 <li>
 Take initiative in ambiguous situations with little direction
 </li>
 <li>
 Act as a liaison to senior leadership and other departments to ensure priorities move forward
 </li>
 </ul>
 
 
 Personal Assistant Support
 
 
 <ul>
 <li>
 Manage personal scheduling and logistics for the COO
 </li>
 <li>
 Handle administrative processes such as documentation, renewals, and scheduling of services
 </li>
 <li>
 Manage confidential personal matters with professionalism and discretion
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;4 years of experience supporting senior executives in a fast-paced environment
 </li>
 <li>
 Strong organizational skills with exceptional attention to detail
 </li>
 <li>
 Ability to manage multiple priorities and adapt to shifting deadlines
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High level of discretion, professionalism, and confidentiality
 </li>
 <li>
 Comfortable working independently with minimal oversight
 </li>
 </ul>
 
 
 Featured benefits
 
 
 <ul>
 <li>
 Medical insurance
 </li>
 <li>
 Vision insurance
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 401(k)
 </li>
 </ul>
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act &bull; Los Angeles City Fair Chance Ordinance &bull; Los Angeles County Fair Chance Ordinance for Employers &bull; San Francisco Fair Chance Ordinance
 
 
 
 
</div>

State of Oklahoma

<div>Job Posting Title
Executive Assistant
Agency
060 OK DEP AEROSPACE &amp; AERONAUTICS
Supervisory Organization
Dept of Aerospace &amp; Aeronautics
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
$45,000 - $65,000
Job Description
<h1 class="jobSectionHeader">Basic Purpose
</h1>Under the direct supervision of the Executive Director this position provides professional administrative and technical clerical support for the Executive Director and staff . The Executive Assistant will perform duties that include but are not limited to the essential job duties set forth below. Independent judgment is required to plan, prioritize and organize a diversified workload.
<h1 class="jobSectionHeader">Typical Functions
</h1><ul><li>Serve as the receptionist at the front desk to greet and screen office visitors and direct to appropriate personnel as required.
</li><li>Answer and screen all incoming calls; direct calls to appropriate personnel; arrange conference calls and virtual meetings; and provide information to staff and the general public regarding functions of the Department and Commission.
</li><li>Schedule, organize and coordinate complex activities such as meetings, speaking engagements, travel, conferences and activities for the Executive Director .
</li><li>Monitor the Executive Director's email and respond to inquiries as necessary and posts all appointments to the Executive Director's calendar.
</li><li>At times, will prepare drafts of general correspondence, e-mails, memorandums and assist in preparation of presentation materials for meetings and speaking engagements for the Executive Director.
</li><li>Arrange and coordinate travel schedule and reservations for the Executive Director including preparing and filing travel claims.
</li><li>Organize and maintain a filing system for the Executive Director; file correspondence and records relating to office functions.
</li><li>Receive, open and distribute all incoming mail and prepare outgoing mail (including certified mail) as requested.
</li><li>State PCard holder and perform the duties associated with being a PCard holder, primarily travel arrangements and registrations.
</li><li>May conduct basic research, create and develop information for visual presentations for the Executive Director as needed.
</li><li>Proofread for spelling, grammar and layout and make appropriate changes. Responsible for accuracy and clarity of final documents which may be in Word, Adobe PDF, Excel, PowerPoint or other similar applications.
</li><li>Serve as assistant to the nine-member governing Commissions of the Department and the Oklahoma Space Industry Development Authority, including preparing agendas and meeting packets for Commission and Board meetings, communicating with Commissioners and Board Members in compliance with the Oklahoma Open Meeting Act, performing roll call and recording votes, and taking official minutes.
</li><li>Serve as a notary for the agency.
</li><li>Maintain conference room for all agency meetings and prepare IT equipment and other documents for meetings that involve the Executive Director.
</li><li>Perform business-related errands for the agency as necessary.
</li><li>Assist with other duties as assigned.
</li></ul><h1 class="jobSectionHeader">Education and Experience 
</h1> 
Bachelor's degree in Public or Business Administration or closely related field and 2 years of experience in a secretarial, clerical or office assistant position OR 4 years of experience in a secretarial, clerical or office assistant position. An equivalent combination of education and experience may be substituted in lieu of a degree.
<h1 class="jobSectionHeader">Knowledge, Skills, Abilities and Competencies
</h1><ul><li>Strong computer skills including Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Zoom.
</li><li>Ability to handle confidential information with utmost discretion.
</li><li>Punctuality, good organizational skills and the ability to multi-task.
</li><li>Skill in business communications, including grammar, punctuation, and spelling.
</li><li>Ability to establish and maintain effective working relationships with other employees and the public; to exercise tact, courtesy and initiative.
</li><li>Ability to interpret and handle routine decisions in accordance with agency policy and to follow oral and written instructions.
</li><li>Familiarity with general office equipment and processes, including use of a copier/printer/scanner, label-maker, and multi-line phone system.
</li><li>Knowledge and understanding of the Oklahoma Open Meeting Act and Oklahoma Open Records Act along with Robert&rsquo;s Rules of Order.
</li><li>Conscientious commitment and willingness to provide courteous, consistent, efficient service through the performance of the prescribed job duties.
</li><li>Professional appearance and presentation is essential.
</li></ul>Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact</div>

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