executive assistant

Genius HRTech Dubai

Genius HR Consultancy is hiring for its client 
 
Executive Assistant to Senior Leadership &ndash; UAE 
 
We are looking for a professional and experienced Executive Assistant to support senior leadership in a fast-paced corporate environment. The role involves managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, handling confidential information, and liaising with internal and external stakeholders. 
 
Requirements: 
Bachelor&rsquo;s degree 
6&ndash;8 years&rsquo; experience as an Executive Assistant supporting senior leadership 
Strong organizational, time-management, and communication skills 
Comfortable with frequent travel and flexible working hours 
 
Send your CV to mchaturvedi@geniushrtech.com 
with subject EA

Executive Assistant

Confidential

<div>
 
 
 JOB PURPOSE
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 LANGUAGE PROFICIENCY
 
 
 <ul>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Fluency in French is a plus.
 
 
 </li>
 </ul>
 
 
 
 
 
 TECHNICAL SKILLS
 
 
 <ul>
 <li>
 Proficiency in MS Office.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE
 
 
 <ul>
 <li>
 Two to four years of experience in a similar role.
 </li>
 </ul>
</div>

Insight Global

<div>
 
 Insight Global is looking for an Executive Assistant for a large aerospace client local to Seal Beach, CA.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Executive calendar management and meeting scheduling
 </li>
 <li>
 Coordinate meetings, agendas, and logistics
 </li>
 <li>
 Support SharePoint organization and document management
 </li>
 <li>
 Provide day‑to‑day executive administrative support
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 5&ndash;10 years of experience as an Executive Assistant
 </li>
 <li>
 Prior experience supporting C‑suite or senior executive leadership
 </li>
 <li>
 Experience working within the aerospace industry
 </li>
 <li>
 Local to Seal Beach, CA
 </li>
 </ul>
 
 
</div>

John Lisle Consulting W.L.L.

Job Title: Executive Assistant / Personal Assistant / Administrative ExecutiveJob SummaryWe are seeking a highly organized and proactive Executive Assistant to support senior management in our Doha office. This role is ideal for someone who is detail-oriented, professional, and able to manage multiple priorities in a fast-paced business environment. You will play a key role in ensuring smooth daily operations, efficient communication, and strong organizational support for leadership.About the CompanyJohn Lisle Consulting W.L.L. is a Doha-based business services and consulting firm providing administrative, operational, and strategic support to clients across Qatar and the GCC region. We focus on delivering efficient solutions that help businesses operate smoothly and effectively.Why Work With Us<ul><li>Professional and structured office environment</li><li>Opportunity to work closely with senior leadership</li><li>Career growth in business operations and consulting support</li><li>Stable full-time role with long-term development potential</li></ul>Key Responsibilities<ul><li>Provide direct administrative support to executives and management</li><li>Manage calendars, meetings, appointments, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential documents and internal communications</li><li>Coordinate meetings and follow up on action items</li><li>Liaise with internal departments and external partners</li><li>Maintain organized filing systems (digital and physical)</li><li>Support general office administration and coordination tasks</li></ul>Requirements<ul><li>1&ndash;3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant preferred</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to handle confidential information professionally</li><li>Strong attention to detail and multitasking ability</li><li>Professional attitude and problem-solving mindset</li></ul>Work Schedule<ul><li>Full-time position</li><li>Sunday to Thursday</li><li>Standard office hours with occasional flexibility based on executive needs</li></ul>How to ApplyIf you are organized, professional, and ready to support a dynamic leadership team, we encourage you to apply now. Submit your CV for consideration.Pay: QAR65,000.00 - QAR100,000.00 per yearWork Location: In person

Affordable Group LLC Fz

Executive Assistant (Arabic-Speaking Preferred)Location: Dubai, UAE Job Type: Full-TimeAbout the RoleWe&rsquo;re looking for a highly capable and dynamic Executive Assistant who thrives on organization, precision, and being one step ahead. If you enjoy managing details, supporting leadership, and being at the heart of operations, this role is for you.You will work closely with senior management, ensuring smooth day-to-day operations while acting as a trusted right hand in both business and administrative matters. Arabic-speaking candidates are strongly preferred.What You&rsquo;ll Do<ul><li>Manage executive calendars, meetings, and priorities</li><li>Coordinate internal and external communications professionally</li><li>Prepare reports, presentations, and business documents</li><li>Arrange travel plans, itineraries, and logistics</li><li>Handle confidential information with discretion</li><li>Organize meetings, including agendas, minutes, and follow-ups</li><li>Act as a liaison between leadership and teams or clients</li><li>Support special projects and operational initiatives</li><li>Maintain organization and efficiency across tasks</li></ul>What We&rsquo;re Looking For<ul><li>Proven experience as an Executive Assistant or Personal Assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is a strong advantage)</li><li>Proficiency in Microsoft Office</li><li>High level of professionalism and attention to detail</li><li>Ability to work independently and proactively</li><li>Female candidates are encouraged to apply</li></ul>Preferred Qualifications<ul><li>Experience in a fast-paced corporate environment</li><li>Strong coordination and interpersonal skills</li><li>Candidates comfortable working closely with senior leadership</li></ul>Pay: AED3,000.00 - AED4,500.00 per monthWork Location: In person

Zafify

<div>
 
 
 About the Role
 
 
 
 
 
 
 
 
 
 The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth operations and effective communication across departments.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Manage executive schedules and coordinate meetings.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Assist in project management and follow up on key initiatives.
 </li>
 <li>
 Act as a liaison between executives and internal/external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field.
 </li>
 </ul>
 
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Proven experience as an executive assistant or in other administrative roles.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 Proficiency in MS Office Suite and other relevant software.
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Experience in the tech industry.
 </li>
 <li>
 Familiarity with project management tools.
 </li>
 </ul>
</div>

Temp Experts

<div>Executive Assistant 
Tampa, FL 
Temp to Perm
TempExperts is seeking a highly experienced Executive Assistant to provide dedicated support to a senior executive within a fast-paced, globally connected organization located in Tampa, FL. This role requires a polished professional who can manage complex administrative functions, coordinate high-level initiatives, and operate with discretion in a dynamic environment.
Responsibilities:
<ul><li>Manage daily administrative operations for a senior executive, ensuring efficiency and organization.
</li><li>Maintain and coordinate a complex, frequently changing calendar across multiple time zones.
</li><li>Arrange detailed domestic and international travel, including itineraries and logistics.
</li><li>Prepare, edit, and format correspondence, reports, and presentations.
</li><li>Organize and maintain confidential files, records, and documentation.
</li><li>Serve as a liaison between internal teams, external partners, and executive leadership.
</li><li>Coordinate meetings, including agenda preparation, note-taking, and follow-up on action items.
</li><li>Support special projects, research initiatives, and executive-level priorities.
</li><li>Assist with planning and execution of meetings and off-site events as needed.
</li><li>Provide flexible support, including occasional availability outside standard business hours.
</li></ul>Requirements/Education:
<ul><li>10+ years of experience supporting senior or C-level executives in a complex business environment.
</li><li>Proven ability to manage intricate calendaring and travel coordination across multiple regions.
</li><li>Strong communication, organizational, and time management skills.
</li><li>High level of attention to detail and ability to manage competing priorities.
</li><li>Demonstrated professionalism and ability to handle sensitive and confidential information.
</li><li>Experience working in a fast-paced, deadline-driven environment.
</li><li>Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
</li><li>Experience supporting executives in a global or multi-regional organization.
</li><li>Ability to travel occasionally in support of executive needs.
</li></ul>
TempExperts is an Equal Opportunity Employer.</div>

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