executive assistant

SmartChoice International GCC

<div>
 <p>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <em>
   Dubai
  </em>
 </p>
 <p>
  <em>
   Salary up to AED 22,000
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  My client a leading IT &amp; Cybersecurity company is looking for an
  <strong>
   Executive Assistant
  </strong>
  to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
  </li>
  <li>
   Coordinate complex travel arrangements and accommodation
  </li>
  <li>
   Prepare reports, presentations, and business documents
  </li>
  <li>
   Process executive expenses and support administrative workflows
  </li>
  <li>
   Organise daily workloads effectively and meet tight deadlines
  </li>
  <li>
   Handle multiple tasks in a dynamic, fast-changing environment
  </li>
  <li>
   Maintain a high level of professionalism and discretion at all times
  </li>
  <li>
   Build strong working relationships and support a professional office culture
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree, ideally in Business Administration or a related field
  </li>
  <li>
   Proven experience as an Executive Assistant or in a senior administrative support role
  </li>
  <li>
   <strong>
    Advanced proficiency across the full Microsoft Office suite
   </strong>
  </li>
  <li>
   Strong organisational, communication, and time-management skills
  </li>
  <li>
   Proactive problem-solver with sound judgment and decision-making ability
  </li>
  <li>
   Excellent verbal and written English skills
  </li>
  <li>
   Arabic speaker
  </li>
  <li>
   <strong>
    Immediately available candidates would be desirable
   </strong>
  </li>
 </ul>
</div>


Executive Assistant

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Abu Dhabi, UAE<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and professional <b>Executive Assistant in Abu Dhabi</b> to support senior management within our healthcare operations. The ideal candidate will have strong experience in <b>executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration</b>.</p>
<p>This role is ideal for candidates searching for <b>Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide high-level <b>administrative and executive support</b> to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b></li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

NEON Square

<p>We are seeking a highly organized, discreet, and proactive <b>Executive</b> <b>Assistant</b> to provide comprehensive administrative and executive support. The ideal candidate will possess excellent communication skills, strong attention to detail and the ability to manage confidential matters professionally.</p><p><b>Job Description</b></p><p>The Executive Assistant will be responsible for managing the executive&rsquo;s daily schedule, coordinating communication and ensuring smooth execution of administrative and operational tasks.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and organize the <b>calendar</b>, meetings, and appointments</li><li>Act as the primary point of contact between the executive and internal/external stakeholders</li><li>Handle confidential information with the highest level of discretion</li><li>Prepare correspondence, reports, presentations and meeting minutes</li><li>Coordinate travel arrangements, meetings and official engagements</li><li>Follow up on action items, deadlines and executive directives</li><li>Maintain organized records, files and documentation</li><li>Support in day-to-day administrative and coordination tasks</li></ul><p><b>Required Qualifications &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Management, or a related field</b></li><li>Proven experience as a <b>PA, Executive Assistant, or similar role</b></li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office and office management tools</li><li>Professional demeanor with a high level of integrity and confidentiality</li></ul><p>Pay: Rs80,000.00 - Rs150,000.00 per month</p><p>Work Location: In person</p>

City Ambulance Service

<p><b>*Flexible Schedule*</b></p><p>We are currently seeking an Executive Assistant with a unique set of skills to become a vital part of our team. We are looking for a diligent Executive Assistant to support the executives with daily administrative duties. The responsibilities of the Executive Assistant include planning meetings, organizing calendars, creating proposals and presentations as needed. Must be a good writer with excellent grammar.<br/>To be successful as an Executive Assistant, you should have excellent organizational skills, be proactive, and possess a professional demeanor.</p><ul><li>Must maintain confidential information.</li><li>Must be punctual.</li><li>Must be highly-organized with attention to detail.</li><li>This position will require work that may be outside normal business hours and days.</li></ul><p><b>Requirements</b>:</p><ul><li>Bachelor Degree is required. Minimum 3+ years of experience</li><li>Must be able to assist with returning calls and setting appointments on behalf of the Executives.</li><li>Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)</li><li>Ability to multi-task in a high energy, fast paced environment</li><li>Strong attention to detail, highly-organized and computer literate</li><li>Excellent communication, writing and organizational skills required</li><li>Exceptional customer service skills are required</li><li>Ability to follow up on ongoing jobs or issues</li><li>Responsible for answering and placing telephone calls on behalf of the Executives.</li><li>Provides support including but not limited to typing, filing, copying and coordinating calendars</li><li>Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed Plan, organize and implement events, such as meetings, business luncheons, or client dinners, Prepare reports, presentations and proposals, as well as maintain files, records, and correspondence for meetings</li><li>Experience scheduling appointments and updating calendars &ndash; Will update, manage and maintain executive schedule</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Executive administrative support: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Spring, TX 77379 (Required)</li></ul><p>Work Location: In person</p>

Optalis Healthcare (Health & Rehabilitation Centers)

<div><p><b>Job Title:</b> Executive Assistant to the Executive Director</p>
<p><b>Job Summary:</b><br>
The Executive Assistant provides high-level administrative support to the Executive Director and leadership team. This role is responsible for managing daily operations, coordinating schedules, assisting with HR and payroll functions, and ensuring smooth communication across departments. The ideal candidate is organized, detail-oriented, and able to handle confidential information with professionalism.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Manage and maintain calendar, meetings, and appointments</li>
<li>Assist with employee timecards, scheduling, and payroll adjustments (ADP or similar systems)</li>
<li>Support HR functions including onboarding, employee files, audits, and PTO tracking</li>
<li>Coordinate communication between departments (nursing, housekeeping, maintenance, etc.)</li>
<li>Prepare reports, documents, and correspondence as needed</li>
<li>Assist with billing, collections, and deposit tracking</li>
<li>Help plan and organize employee engagement and retention events</li>
<li>Maintain office organization, supplies, and administrative systems</li>
<li>Handle confidential information with discretion</li>
<li>Provide general administrative support to leadership and staff</li>
</ul>
<p><b>Qualifications:</b></p>
<ul><li>Previous administrative or executive support experience preferred</li>
<li>Strong organizational and multitasking skills</li>
<li>Excellent communication and interpersonal skills</li>
<li>Proficiency in Microsoft Office and payroll/HR systems (ADP preferred)</li>
<li>Ability to work independently and prioritize tasks in a fast-paced environment</li>
<li>High level of professionalism and confidentiality</li>
</ul>
<p><b>Work Environment:</b><br>
This position operates in a fast-paced assisted living environment, requiring flexibility, attention to detail, and the ability to support multiple departments.</p></div>

University of North Carolina at Chapel Hill

<div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Department</b></div> <div>SPH - Deans Ofc-460101</div>
</div><br>
<div><div><b>Career Area</b></div> <div>Administrative/Clerical Support</div>
</div><br>
<div><div><b>Is this an internal only recruitment?</b></div> <div>No</div>
</div><br>
<div><div><b>Posting Open Date </b></div><div>04/02/2026</div>
</div><br>
<div><div><b>Application Deadline</b></div> <div>04/22/2026</div>
</div><br>
<div><div><b>Position Type</b></div> <div>Permanent Staff (SHRA)</div>
</div><br>
<div><div><b>Position Title</b></div> <div>Executive Assistant - Journey</div>
</div><br>
<div><div><b>Salary Grade Equivalent</b></div> <div>NC12 / GN10</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Executive Assistant</div>
</div><br>
<div><div><b>Position Number</b></div> <div>20059583 and 20037574
</div></div><br>
<div><div><b>Vacancy ID</b></div> <div>P020924</div>
</div><br>
<div><div><b>Full-time/Part-time Permanent/Time-Limited</b></div> <div>Full-Time Permanent</div>
</div><br>
<div><div><b>If time-limited, estimated duration of appointment</b></div>
</div><br>
<div></div><div><div><b>Hours per week</b></div> <div>40</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>Monday &ndash; Friday, 8:00 am &ndash; 5:00 pm</div>
</div><br>
<div><div><b>Work Location</b></div> <div>Chapel Hill, NC</div>
</div><br>
<div><div><b>Position Location</b></div> <div>North Carolina, US</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>$58,000 - $64,373</div>
</div><br>
<div><div><b>Pay Band Information</b></div>
<div>To learn more about the pay band for this branch and role, please see <b>the Career Banding rates spreadsheet</b>.</div>
</div><br>
</div></div></div><div><div>Position Summary Information
</div><p></p><div><div><div><div><b>Be a Tar Heel!</b></div>
<div><div>A global higher education leader in innovative teaching, research and public service, the <b>University of North Carolina at Chapel Hill</b> consistently ranks as <b>one of the nation&rsquo;s top public universities</b>. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.</div><div>
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.</div><div>
University employees can choose from a wide range of <b>professional training opportunities</b> for career growth, skill development and lifelong learning and enjoy <b>exclusive perks</b> for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a <b>comprehensive benefits package</b>, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.</div></div>
</div><br>
<div><div><b>Primary Purpose of Organizational Unit</b></div>
<div>Establish, maintain and oversee effective processes, programs and operations required to administer the Gillings School of Global Public Health online MPH program.</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Executive Assistant&rsquo;s (EA) primary responsibility is to provide executive support to senior leadership at the Gillings School. In this capacity, the EA will spend the bulk of their time providing calendar and operational support. In addition to overseeing the administrative functions related to ongoing projects, they ensure that assignments/requests/commitments of the executive they support are accurate, adequate, consistent, completed prior to deadlines and of high quality. This individual also works closely with, and will often receive guidance and assignments from, team members reporting up to their executive.<br>
<br>
Finally, this position reports directly to the Assistant Director of Operations. As such, this individual serves as a key liaison to the Dean&rsquo;s Office team, communicating about, and helping to align work, and ensuring smooth exchange of information and coordination of schedules and priorities. The Gillings School administrative team has a matrix model, meaning that administrative staff are cross trained and support each other as needed. In this regard, the person in this position will occasionally rely on Dean&rsquo;s Office staff to cover their duties or provide surge help and vice versa.<br>
<br>
The person in this position must analyze, prioritize and keep track of multiple pieces of complex and often confidential information in order to make accurate, efficient decisions regarding workflow, and provide deft facilitation and processing of information and correspondence. In close collaboration with their executive, the Executive Assistant manages complex schedules, including requests for appointments, meetings, events and travel. This individual must be skilled in anticipating when adjustments in schedules need to be made. Because there often are more requests than available time slots, this task requires sensitivity, judgment, and the ability to prioritize. In addition, while many meetings and events are scheduled far in advance, frequently, requests from high level individuals within the School and university require rescheduling other meetings. This individual must also have excellent judgement about when problems need troubleshooting in a timely way, and provide their executive with critical information on timely matters. The individual must provide reminders for key deadlines (and ideally manage tracking systems) and ensure that work is done with high quality. The individual must be a strong communicator, verbally and in writing.<br>
<br>
The EA is responsible for independent problem solving, answering questions, providing information and taking action on behalf of their executive as authorized. The Executive Assistant also is the entry point for students, staff, faculty, university administrators at UNC and elsewhere, and a variety of callers and visitors who seek guidance.<br>
<br>
The EA must also be able to work with a high-level team that work within the units they support, playing an important role in ensuring that each team member receives key information in a timely manner. This individual must be able to work closely with others on Dean&rsquo;s Office administrative team, coordinating the flow of information across both teams and serving as back-up, if needed, within the Dean&rsquo;s Office. Similarly, this individual needs to consult about planned absences with the Dean&rsquo;s Office to ensure that the Dean&rsquo;s Office team can provide seamless continuation of support for their executive.<br>
<br>
The EA must facilitate completion of work at a rapid pace on time-sensitive matters with routine interruptions.<br>
<br>
Gillings Leadership participate in many outside research activities that benefit the School. In this context, the EA must communicate with staff from these groups and understand the nature of the topics on which these projects are focused.</div>
</div><br>
<div><div><b>Minimum Education and Experience Requirements</b></div>
<div>High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate&rsquo;s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor&rsquo;s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.</div>
</div><br>
<div><div><b>Management Preferences</b></div>
<div>Previous supervisory experience strongly preferred.<br>
<ul><li>This position must be politically astute and customer friendly.</li><li>This position must be collaborative and enjoy the complexities of working in a matrix organization where it is persuasion rather than dictate that achieves cooperation.</li><li>The position requires someone who understands and upholds the confidentiality of highly sensitive information.</li></ul></div>
</div><br>
<div><div><b>Required Licenses/Certifications</b></div>
</div><br>
<div></div><div><div><b>Special Physical/Mental Requirements
</b></div></div><br>
<div></div><div><div><b>Campus Security Authority Responsibilities</b></div>
<div>Not Applicable.</div>
</div><br>
<div><div><b>Position/Schedule Requirements</b></div></div></div></div></div></div><p></p>

Scion Staffing

<div>
 Scion Nonprofit Staffing has been engaged to conduct a search for
 <strong>
  Executive Assistant
 </strong>
 for a nonprofit client. This role is onsite in Midtown Manhattan, New York, NY, with a schedule of Monday&ndash;Friday, approximately 9:00 AM&ndash;5:00 PM, and expected flexibility as needed.
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 This role provides high-level executive support to the President of a mission-driven nonprofit organization. The
 <strong>
  Executive Assistant
 </strong>
 will manage complex scheduling, board communications, correspondence, and day-to-day operational priorities within a small office environment. This position requires exceptional professionalism, discretion, and the ability to function as a trusted partner in both administrative and board-facing capacities. The ideal candidate is tech-savvy, proactive, and comfortable supporting executive leadership in a hands-on setting.
 <br/>
 <br/>
 <strong>
  Perks
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive hourly compensation with Temp-to-Hire pathway and potential for direct hire conversion
  </li>
  <li>
   Comprehensive benefits available after 30 days
  </li>
  <li>
   Stable weekday schedule with meaningful work supporting mission-driven leadership
  </li>
  <li>
   Opportunity to work closely with the President and contribute directly to organizational impact
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide high-level executive support to the President, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Prepare and manage board communications and meeting materials
  </li>
  <li>
   Coordinate meetings using Microsoft Teams and Zoom, including virtual and in-person logistics
  </li>
  <li>
   Support office operations, including supplies, facilities coordination, and vendor interface
  </li>
  <li>
   Troubleshoot basic conference room and technology needs
  </li>
  <li>
   Maintain organization-wide confidentiality and professional communication standards
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting senior executives in an Executive Assistant capacity
  </li>
  <li>
   Experience in nonprofit, philanthropy, or mission-driven environments preferred
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite and virtual meeting platforms (Teams and Zoom)
  </li>
  <li>
   Demonstrated ability to manage office operations and administrative logistics
  </li>
  <li>
   Poised, professional demeanor with a collaborative and service-oriented approach
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation And Benefits
  <br/>
  <br/>
 </strong>
 Compensation is based on salary alignment between $37-$38/hr.
 <br/>
 <br/>
 <strong>
  HOW TO APPLY:
 </strong>
 For immediate consideration, please submit your resume here!
 <br/>
 <br/>
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 <br/>
 <br/>
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 <br/>
 <br/>
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
</div>


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