executive assistant

National Electrical Benefit Fund

JOB SUMMARY &ndash; The Executive Assistant works under the direction of the Sr. Executive Assistant and supports the Executive Secretary Treasurer (EST) by managing and handling administrative tasks of the Executive Office, ensuring smooth business operations to support the Funds.PRINCIPAL DUTIES AND RESPONSIBILITIES<ul><li>Provides administrative support for the Executive Secretary Treasurer (EST) in a variety of tasks under the direction of the Sr. Executive Assistant to ensure smooth day-today engagements</li><li>Answer, assist, and triage incoming phone calls and emails through a shared email box</li><li>Complete a broad variety of administrative tasks that facilitates the EST&rsquo;s ability to effectively lead the organization, including assisting with special projects; designing and producing PowerPoint presentations; composing and preparing correspondence and making travel arrangements.</li><li>Arrange and handle all logistics of meetings and events: including but not limited to scheduling meetings; compiling meeting and presentation materials and coordinating &amp; assisting with catering set up &amp; clean up</li><li>Provide event/meeting support and hospitality to all guests</li><li>Invest in building long-lasting relationships both externally and internally</li><li>Handle notifications to trustees, leadership, locals, chapters and employers where appropriate</li><li>Periodically, provide safe and timely transport of external and internal guests traveling to and from various area airports and terminals to or from the NEBF office</li><li>Learning all essential functions of the Sr. Executive Assistant and backup</li><li>Other general administrative duties as assigned</li></ul>REQUIRED AND PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES<ul><li>3+ years of experience in an executive office environment preferred</li><li>High School Diploma required, college degree preferred</li><li>Strong MS Office skills, must be proficient with PowerPoint, Outlook, and OneNote</li><li>Strong verbal and written communication skills</li><li>Ability to work independently; ability to complete a high volume of tasks and projects with little or no guidance</li><li>Ability to multi-task</li><li>Must be able to meet deadlines</li><li>Demonstrate ability to manage multiple complex issues while maintaining a flexible, positive, and cooperative demeanor</li><li>Responds promptly to operations leaders and stakeholders to facilitate informed decision-making</li><li>Troubleshoots assigned issues, gathers evidence and investigates all relevant information with participants, vendors, and internal departments to resolve the problem in a cooperative and collaborative manner</li><li>Presents a professional image in the office</li><li>Hybrid eligible position with in-office assignment for at least the first 6 months</li><li>This position requires a clean driving record. NEBF will check an applicant&rsquo;s driving record after extending a conditional offer</li></ul>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem as necessary.Job Type: Full-timePay: Up to $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>executive office environment: 3 years (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Ability to Commute:<ul><li>Rockville, MD 20850 (Required)</li></ul>Work Location: In person

Executive Assistant

CHICAGO Maintenance & Construction

Position SummaryThe Executive Assistant provides high-level administrative and strategic support to senior executives, ensuring efficient management of schedules, communications, meetings, travel, and key business priorities. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive Support<ul><li>Manage executive calendars, appointments, and scheduling.</li><li>Coordinate internal and external meetings, including preparation of agendas and meeting materials.</li><li>Screen, prioritize, and respond to emails, calls, and correspondence on behalf of executives.</li><li>Track action items and follow up to ensure timely completion.</li></ul>Administrative Management<ul><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare reports, presentations, meeting minutes, and business correspondence.</li><li>Handle expense reports, invoices, and budget-related administrative tasks.</li><li>Maintain office procedures and administrative systems.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Coordinate executive events, board meetings, conferences, and client engagements.</li><li>Manage logistics and ensure smooth execution of meetings and events.</li></ul>Stakeholder Communication<ul><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Build and maintain positive relationships with clients, partners, and employees.</li><li>Facilitate communication across departments to support organizational objectives.</li></ul>Project &amp; Business Support<ul><li>Assist with special projects and strategic initiatives.</li><li>Conduct research, compile data, and prepare executive summaries.</li><li>Monitor project timelines and provide status updates.</li><li>Support board administration and governance activities when required.</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration, Management, or related field (preferred).</li><li>3&ndash;8+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior leaders.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams, Zoom, or Google Workspace.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time-management abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li></ul>Key Competencies<ul><li>Executive calendar management</li><li>Communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail</li><li>Project coordination</li><li>Time management and prioritization</li><li>Confidentiality and discretion</li><li>Adaptability and flexibility</li></ul>Preferred Skills<ul><li>Experience supporting C-suite executives.</li><li>Event planning and travel management experience.</li><li>Ability to work independently with minimal supervision.</li></ul>Employment Type: Full-TimeWork Location: In person

MOMO HOLDINGS LLC

<div>Momofuku
Momofuku was founded by chef David Chang in 2004 with the opening of Momofuku Noodle Bar in New York City. Credited with &ldquo;the rise of contemporary Asian-American cuisine&rdquo; by the New York Times and named the &ldquo;most important restaurant in America&rdquo; by Bon App&eacute;tit magazine, Momofuku has restaurants in the New York, Los Angeles, and Las Vegas as well as Momofuku Goods, a line of restaurant-grade products for home cooks.
The Executive and Office Administrative Assistant is central to supporting Momofuku&rsquo;s business by effectively programming the Chief Operating Officer and Chief Executive Officer&rsquo;s time and communications, along with maintaining the home base office. This position will provide executive level communications support for the COO and CEO and is central to the development and maintenance of the Executive Officer&rsquo;s relationships with internal and external stakeholders and will contribute to our office culture with a professional and welcoming personality. Our office is used by various teams that support our restaurants and consumer packaged goods (CPG). This position will serve as the first point of contact for our headquarters, making it vital to positively represent the Momofuku brand to all guests and employees.
Responsibilities
EXECUTIVE RESPONSIBILITIES<ul><li>
Manage calendars. This includes accuracy in scheduling appointments, arranging and rearranging meetings, anticipating needs, setting up and scheduling meals/tasting, and setting up any necessary meeting technology.</li><li>
Assist top leadership with research projects, e.g. competitive analysis</li><li>
Process and track expenses accurately and timely</li><li>
On-call assistance including: professional errands, scheduling appointments, calendar management, coordinating travel &amp; logistics, and providing support as needed</li><li>
Assist with Board Member engagement including coordinating quarterly meetings</li><li>
Schedule PX reservations, as needed</li><li>
Ship CPG products to VIP guests, company stakeholders, etc.</li><li>
Lead development to execution of town hall and other key company communication efforts</li><li>
Support the deployment of new managers, welcome kits and other gifts to support the people team and employee engagement</li><li>
Manage interoffice communication between departments and home base regarding office events, closures and work schedules.</li><li>
Support leadership retreat activities, from site selection, agenda, travel, supplies, meals and activities</li><li>
Support development of business materials including but not limited to PowerPoint decks, organizational charts and field communications.</li><li>
Be a trusted confident with sensitive company material.</li></ul>
OFFICE RESPONSIBILITIES<ul><li>
Greet guests, employees and new hires</li><li>
Manage the conference and meeting spaces, ensuring that executive meeting needs are always met</li><li>
Maintain a clean office environment including the receiving, distribution of packages and mail to departments</li><li>
Maintain stock levels for office and kitchen supplies</li><li>
Monitor office expenses and submit purchase requests to management when necessary</li><li>
Oversee shipping accounts, receive and distribute mail and deliveries including CPG items</li><li>
Work with cleaning company to maintain office cleanliness, appearance and order</li><li>
Assist management with various office events and programming</li><li>
Proactively update and evolve systems and protocols for efficiency and success.</li></ul>
Required Qualifications<ul><li>
At least 1 year of experience as an Office Coordinator/Receptionist or Executive Assistant
</li><li>Organizational skills and attention to detail</li><li>
Ability to provide excellent customer service with a friendly demeanor</li><li>
Well spoken, courteous and professional</li><li>
A team player with a can-do-anything attitude</li><li>
Detail-oriented and always thinking at least one step ahead</li><li>
Excellent time management and ability to prioritize numerous tasks</li><li>
Knowledge/experience in the hospitality industry and a desire to learn more!</li></ul>
Preferred Qualifications<ul><li>
At least 2 years of experience as an Office Coordinator/Receptionist or Executive Assistant</li><li>
Bi-lingual in Spanish</li><li>
Administrative assistant experience in the hospitality or CPG industry</li></ul>
Physical Demands<ul><li>
The physical demands for this position are seeing, hearing, speaking, reaching, occasionally lifting up to 50 pounds, sitting, standing, bending, and moving intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.</li></ul>
Momofuku reserves the right to add or delete duties and responsibilities at the discretion of Momofuku or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Momofuku is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.
Pay Scale Metrics
Momofuku Executive Assistant employed in our New York City operations function within a pay band of $66.300 - $75,000. The metrics for each individual pay is as follows: If a candidate meets all role Requirements, he/she/they are considered qualified for the position and eligible to receive a salary of $66,300.
For every Preferred Requirement a candidate meets, they are eligible to receive an additional $1,000</div>

Integrated Facility Solutions

Executive Assistant to CEOLocation: On-Site, Full-TimeStart Date: August 1, 2026Compensation: Salary commensurate with experience and qualificationsReports To: CEOAbout the OpportunityCDC is seeking a highly organized, proactive, and experienced Executive Assistant to provide direct support to the CEO and assist with the coordination of multiple ongoing projects. With more than $500 million in active projects across local and out-of-state developments, this is a critical position that requires a seasoned professional who can thrive in a fast-paced environment.This is not an entry-level role. The ideal candidate will possess strong business acumen, exceptional follow-up skills, financial aptitude, and the ability to anticipate needs before they arise. We are looking for someone who is loyal, professional, street-smart, and capable of managing competing priorities with a strong sense of urgency.Key Responsibilities<ul><li>Provide executive-level administrative support to the CEO.</li><li>Assist in managing and coordinating multiple company projects and initiatives.</li><li>Track deadlines, action items, and project milestones to ensure timely completion.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Coordinate meetings, schedules, travel arrangements, and communications.</li><li>Support financial tracking, budgeting activities, and project-related reporting.</li><li>Assist with marketing initiatives and company communications as needed.</li><li>Serve as a liaison between the CEO, staff, clients, vendors, and project stakeholders.</li><li>Ensure consistent follow-up on tasks, commitments, and outstanding issues.</li></ul>Qualifications<ul><li>Proven experience as an Executive Assistant, Project Coordinator, Operations Manager, or similar senior-level support role.</li><li>Strong financial aptitude and comfort working with budgets, reports, and business metrics.</li><li>Marketing experience or familiarity with marketing initiatives is preferred.</li><li>Exceptional organizational and time management skills.</li><li>Outstanding people skills and professional communication abilities.</li><li>Demonstrated ability to prioritize tasks and operate with a strong sense of urgency.</li><li>Excellent follow-up and problem-solving capabilities.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Highly proficient with Microsoft Office and other business software tools.</li><li>Self-motivated, dependable, and capable of working independently.</li></ul>Desired Traits<ul><li>Loyal and trustworthy</li><li>Highly organized</li><li>Professional and polished</li><li>Street-smart and resourceful</li><li>Strong work ethic</li><li>Detail-oriented</li><li>Team player with excellent interpersonal skills</li><li>Driven by results and accountability</li></ul>What We Offer<ul><li>Competitive salary based on experience and qualifications.</li><li>Opportunity for professional growth and advancement.</li><li>Direct involvement with high-profile projects and company leadership.</li><li>Dynamic and fast-paced work environment.</li><li>Long-term career opportunity with a growing organization.</li></ul>If you are a motivated professional who excels at organization, communication, and execution, and you are looking for an opportunity to grow alongside an expanding company, we encourage you to apply.Job Type: Full-timePay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Robert Quinn Ltd

Executive Assistant Company: Robert Quinn Ltd Employment Type: Full-Time Salary: $66,000 - $86,000 per annum Job Overview Robert Quinn Ltd, one of Ireland's leading construction companies, is seeking a highly organised and professional Executive Assistant to support our senior leadership team. With nearly 50 years of experience, Robert Quinn Ltd is renowned for its quality workmanship and timely project delivery across the commercial, retail, healthcare, educational, and pharmaceutical sectors. We specialise in high-value fit-outs, Building Information Modelling (BIM), and innovative design-build solutions. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our executive office. You will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail, capable of managing a demanding workload in a fast-paced environment. Responsibilities • Provide high-level administrative support to senior executives, including managing complex diaries, scheduling meetings, and handling correspondence. • Coordinate and book all aspects of business travel, including flights, accommodation, and transport arrangements. • Prepare and edit reports, presentations, and other important documentation with a high degree of accuracy. • Act as the primary point of contact for internal and external stakeholders, handling enquiries professionally and discreetly. • Organise company events, meetings, and conferences as required. • Manage confidential information with the utmost discretion and integrity. • Implement and maintain effective administrative systems and procedures to enhance efficiency. • Collate and process expense reports and manage office supplies. Qualifications • Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role. • Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. • Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Outstanding verbal and written communication skills. • The ability to work independently and use your own initiative. • A high level of professionalism, discretion, and confidentiality. • Experience within the construction or a related industry is advantageous but not essential.

Kingston Stanley

<div>
 
 We are currently working on a highly confidential search for an exceptional
 
 Executive Assistant
 
 to support a prominent
 
 Chairman
 
 and
 
 Executive Office
 
 within a fast-paced, high-performance environment.
 
 
 
 
 
 This is not a traditional Executive Assistant role. It requires someone who thrives under pressure, can think on their feet, and is comfortable operating at the highest levels of business.
 
 
 
 
 
 
 Key responsibilities include:
 
 
 <ul>
 <li>
 Managing an extremely complex and ever-changing executive calendar (10&ndash;15+ meetings daily)
 </li>
 <li>
 Coordinating across multiple time zones and international stakeholders
 </li>
 <li>
 Preparing agendas, minutes, executive reports, dashboards, and correspondence
 </li>
 <li>
 Managing extensive international travel arrangements, including private aviation
 </li>
 <li>
 Acting as a key liaison across senior executives, family office stakeholders, and external partners
 </li>
 <li>
 Supporting the wider Executive Office and Chief of Staff function on strategic priorities
 </li>
 </ul>
 
 
 
 
 
 The ideal candidate will have:
 
 
 <ul>
 <li>
 Significant experience supporting Chairmen, Founders, CEOs, or UHNW principals
 </li>
 <li>
 Strong longevity within previous Executive Assistant roles
 </li>
 <li>
 Exceptional organisational and communication skills
 </li>
 <li>
 A proactive, solutions-oriented mindset
 </li>
 <li>
 The confidence to make decisions and navigate ambiguity
 </li>
 <li>
 Experience operating within demanding, high-expectation environments
 </li>
 </ul>
 
 
 
 
 Please note this role requires a significant level of commitment and flexibility.
 
 
 
 
 
 It is a fully office-based position and involves supporting a dynamic executive agenda that extends beyond traditional working hours.
 
</div>

Tule River Indian Housing Authority

<div>JOB DESCRIPTION
POSITION TITLE: Executive Assistant WORKSITE: Tule River Indian Housing Authority
 <ul><li>342 North Reservation Road
 </li><li>Porterville, CA 93257
</li></ul>GENERAL POSITION DESCRIPTION
Under the direct supervision of the Executive Director, the Executive Assistant serves as the primary administrative support professional for the Executive Director, Board of Commissioners, and Executive Leadership Team. This position is responsible for coordinating board activities, preparing agendas and meeting materials, maintaining official records, managing executive schedules, coordinating travel and conferences, and ensuring efficient administrative operations.
The Executive Assistant serves as a liaison between the Executive Director, Board of Commissioners, staff, tribal leadership, consultants, outside agencies, and community partners. This position requires a high degree of professionalism, organization, confidentiality, initiative, and independent judgment.
DUTIES AND RESPONSIBILITIES:
Executive Support<ul><li>
Provide direct administrative support to the Executive Director.</li><li>
Manage calendars, appointments, meetings, and scheduling activities.</li><li>
Screen calls, visitors, correspondence, and requests for information.</li><li>
Draft correspondence, reports, memorandums, presentations, and other documents.</li><li>
Maintain confidential personnel, legal, financial, and organizational records.</li><li>
Track assignments, deadlines, and special projects.</li><li>
Assist in preparation of reports and materials for leadership meetings.</li><li>
Coordinate travel arrangements, conference registrations, lodging, transportation, and expense documentation.</li></ul>
Board Administration<ul><li>
Serve as primary administrative liaison to the Board of Commissioners.</li><li>
Coordinate board meetings, committee meetings, workshops, and special sessions.</li><li>
Prepare board agendas, packets, resolutions, reports, and supporting documentation.</li><li>
Compile and distribute board binders and meeting materials.</li><li>
Record and prepare accurate meeting minutes.</li><li>
Maintain official board records, resolutions, motions, policies, and meeting archives.</li><li>
Track board action items and follow-up assignments.</li><li>
Coordinate board travel, conference attendance, training registrations, reimbursements, and expense reporting.</li><li>
Ensure compliance with applicable meeting notice and record retention requirements.</li></ul>
Administrative Operations<ul><li>
Manage office filing systems, electronic records, and document retention processes.</li><li>
Receive visitors and direct them appropriately.</li></ul>
20. Answer telephones, route calls, and respond to general inquiries.
21. Receive, sort, and distribute incoming mail and correspondence.
22. Coordinate administrative purchasing and office supply needs.
23. Maintain office equipment and coordinate maintenance or service requests.
24. Maintain organizational charts, policy manuals, and administrative records.
25. Assist with preparation and routing of contracts, agreements, and executive documents.
26. Monitor incoming correspondence and distribute items requiring action.
27. Coordinate meetings with agencies, consultants, vendors, and tribal departments.
28. Assist with special projects, events, community meetings, and organizational initiatives.
29. Support preparation of grant, audit, procurement, compliance, and board-related documentation as assigned.
Records Management
30. Maintain official organizational records in accordance with record retention policies.
31. Organize and archive board records, legal documents, contracts, policies, and executive files.
32. Ensure sensitive information is maintained securely and confidentially.
33. Assist with public records, requests, and information gathering as directed.
Communication and Public Relations
34. Serve as a professional point of contact for board members, staff, tribal leadership, agencies, and the public.
35. Coordinate communications on behalf of the Executive Director and Board of Commissioners.
36. Assist with preparation of public notices, meeting announcements, newsletters, and community communications.
37. Maintain professional relationships with stakeholders and community partners.
38. Perform other duties as assigned.
QUALIFICATIONS:<ul><li>
Associate&rsquo;s degree in Business Administration, Public Administration, Office Management, Communications, or related field, preferred.</li><li>
Equivalent combination of education and experience may be considered.</li><li>
Must obtain a Tribal Administrative Assistant Certificate within one (1) year of employment.</li><li>
Minimum three (3) years of progressively responsible administrative support experience.</li><li>
Experience in supporting executive leadership and governing board, preferred.</li><li>
Experience preparing agendas, meeting minutes, board packets, and official records, preferred.</li><li>
Advanced Microsoft Office proficiency, preferred.</li><li>
Valid California Driver's License and ability to be insured through TRIHA.</li><li>
Must successfully complete a pre-employment drug/alcohol screening and background check.</li><li>
If previously employed within the Tule River Indian Tribe of CA entities, you must have acceptable work history.</li></ul>
KNOWLEDGE, SKILLS, &amp; ABILITIES:<ul><li>
Advanced knowledge of office administration procedures and practices</li><li>
Knowledge of board governance and meeting administration</li><li>
Excellent records management and retention practices</li><li>
Extensive knowledge of Microsoft Office applications including Microsoft 365</li><li>
Knowledge of Tribal organizational structure and policies</li><li>
Ability to maintain professional business communications and correspondence preparation</li><li>
Must maintain confidentiality and exercise sound judgment</li><li>
Must be capable of managing multiple priorities and deadlines simultaneously</li><li>
Must possess the ability to communicate effectively both verbally and in writing</li><li>
Must maintain the ability to organize and coordinate meetings, schedules, and projects</li><li>
Must maintain the ability to prepare reports, correspondence, and meeting materials</li><li>
Must establish and maintain effective working relationships</li><li>
Must be able to work independently with minimal supervision</li><li>
Must regularly provide professional customer service</li></ul>
PHYSICAL REQUIREMENTS:<ul><li>
Prolonged periods of sitting at a desk and working on a computer.</li><li>
Ability to communicate effectively in person, by telephone, and through electronic communication.</li><li>
Frequent use of hands and fingers to operate a computer, calculator, copier, and other standard office equipment.</li><li>
Ability to review and prepare reports, contracts, correspondence, and other documents requiring close visual attention.</li><li>
Ability to move throughout the office facilities and attend meetings at various locations.</li><li>
Occasional standing, walking, bending, reaching, and lifting of files, records, and office supplies weighing up to 50lbs.</li><li>
Ability to maintain regular and reliable attendance.</li><li>
Ability to perform the essential functions of the position with or without reasonable accommodations.</li><li>
Must be willing and able to travel, including overnight travel, when necessary, to attend trainings, conferences, meetings, and other professional development opportunities.</li></ul>
This position reports to: Executive Director
Supervises: None
Salary: Starting at $23.00
Work Schedule: Monday- Friday 8:00AM-5:00PM (Varies)
Benefits: Medical, Dental, Vision, Flexible Spending Plan, PTO, 401K, ETC.
PREFERENCE SHALL BE GIVEN TO QUALIFIED NATIVE AMERICAN CANDIDATES IN ACCORDANCE WITH THE TULE RIVER INDIAN PREFERENCE ORDINANCE &amp; VETERAN PREFERENCE. Must have Tribal Identification, Military Identification or Form DD214 to claim preference.</div>

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