executive assistant

Shiro Estate

<div>
 
 Shiro Estate is looking for a highly organized and proactive
 
 Executive Assistant to the CEO
 
 to support our leadership team and ensure smooth execution of key business priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage CEO and C-Level calendars, scheduling, and priorities
 
 
 &bull; Coordinate meetings, prepare materials, and track action points
 
 
 &bull; Handle executive correspondence, contracts, and documentation
 
 
 &bull; Act as a liaison between CEO and departments
 
 
 &bull; Monitor project progress and ensure timely execution
 
 
 &bull; Support licensing, visa processes, and compliance tracking
 
 
 &bull; Oversee transportation, drivers, and executive logistics
 
 
 &bull; Arrange travel, events, and day-to-day executive support
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 
 Education
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or related field
 
 
 
 
 
 
 Experience
 
 
 
 &bull; 3&ndash;5 years in a similar role (Executive Assistant, Office Manager, or Reception Supervisor)
 
 
 &bull; Experience in real estate, hospitality, or property management in Dubai preferred
 
 
 &bull; Familiarity with UAE documentation and compliance processes
 
 
 
 
 
 
 Skills
 
 
 
 &bull; Strong communication and interpersonal abilities
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; High level of discretion and confidentiality
 
 
 &bull; Detail-oriented with the ability to work under pressure
 
 
 &bull; Proficiency in MS Office and CRM systems
 
 
 &bull; Arabic is a plus
 
</div>

Executive Assistant

Red Sea Global

<div>
 
 
 Be the change! Join the world&rsquo;s most visionary developer.
 
 
 
 Red Sea Global (RSG) is showing that there is a better way to positively shape the places we live, work and travel.
 
 
 We are purpose-driven and committed to people and planet. Our transformative programs are a driving force to achieving Vision 2030, as well as leading the world towards regenerative tourism.
 
 
 
 
 
 
 
 Join RSG and be part of the positive change for Saudi Arabia and the world
 
 
 
 
 
 
 
 .
 
 Job Purpos
 
 
 
 e:The Executive Assistant provides dedicated, high-level administrative and strategic support to the Group Head of Human Resources at Red Sea Global&rsquo;s Corporate headquarters. Operating at the Group level, this role is critical in enabling the Group HR leadership to function effectively across a complex, multi-entity organization. The Executive Assistant manages executive-level communications, coordinates Group HR initiatives, and ensures seamless operations across RSG&rsquo;s diverse portfolio of subsidiaries and business units, in full alignment with Red Sea Global&rsquo;s corporate governance and Red Sea Global&rsquo;s objective
 
 
 
 
 
 
 s.
 
 Key Responsibiliti
 
 
 
 
 
 
 
 es:
 
 1. Executive Support &amp; Office Manage
 
 
 <ul>
 <li>
 mentManage the Group HR Head&rsquo;s complex calendar, including cross-entity meetings, board-level engagements, and executive committ
 </li>
 <li>
 ees.Coordinate and arrange domestic and international travel, accommodation, and logistics for the Group HR H
 </li>
 <li>
 ead.Prepare executive-level briefings, reports, presentations, and talking points for leadership forums and board meeti
 </li>
 <li>
 ngs.Manage and prioritize incoming communications, ensuring timely and appropriate responses on behalf of the Group HR H
 </li>
 <li>
 ead.Maintain a confidential and well-organized document management system for Group HR records and corporate fili
 </li>
 </ul>
 
 
 
 
 
 ngs.
 
 2. Group-Level Coordination &amp; Communic
 
 
 <ul>
 <li>
 ationAct as the primary point of contact between the Group HR Head and C-suite executives, Board members, subsidiary HR leads, and external part
 </li>
 <li>
 ners.Facilitate and coordinate communication across RSG&rsquo;s group entities and corporate functions on HR-related mat
 </li>
 <li>
 ters.Draft, review, and distribute Group HR communications, policy announcements, and executive correspond
 </li>
 <li>
 ence.Coordinate the preparation and distribution of materials for HR-related Executive Committee and Board meet
 </li>
 </ul>
 
 
 
 
 
 ings.
 
 3. Group HR Program &amp; Project S
 
 
 <ul>
 <li>
 upportSupport the planning and tracking of Group-wide HR strategic initiatives such as talent management programs, leadership development, and organizational transformation pro
 </li>
 <li>
 jects.Coordinate cross-entity HR working groups, task forces, and project teams as directed by the Group HR
 </li>
 <li>
 Head.Monitor and report on the progress of Group HR deliverables, flagging risks and delays to the HR Head proact
 </li>
 <li>
 ively.Conduct research, compile benchmarking data, and prepare analytical reports to inform Group HR str
 </li>
 </ul>
 
 
 
 
 
 ategy.
 
 4. Governance, Compliance &amp; Confiden
 
 
 <ul>
 <li>
 tialityHandle all Group HR matters with the highest level of discretion, including executive succession plans, organizational restructuring, and senior-level talent dec
 </li>
 <li>
 isions.Ensure all administrative activities comply with RSG&rsquo;s corporate governance frameworks, HR policies, and applicable Saudi labor regul
 </li>
 <li>
 ations.Support internal and external audit processes by maintaining accurate, complete, and audit-ready HR r
 </li>
 <li>
 ecords.Manage sensitive documents related to Group HR governance including board resolutions, executive contracts, and committee ch
 </li>
 </ul>
 
 
 
 
 
 arters.
 
 5. Stakeholder &amp; Relationship Ma
 
 
 <ul>
 <li>
 nagementBuild and maintain professional relationships with senior stakeholders across RSG&rsquo;s group entities, government bodies, and strategic p
 </li>
 <li>
 artners.Coordinate with the CEO&rsquo;s office, CFO&rsquo;s office, and other C-suite executive assistants to align on scheduling and joint deliv
 </li>
 <li>
 erables.Represent the Group HR function professionally in all internal and external inter
 </li>
 </ul>
 
 
 
 
 
 actions.
 
 Qualifications &amp; Ex
 
 
 
 
 
 <ul>
 <li>
 perience:
 
 Bachelor&rsquo;s degree in Business Administration, Human Resources, Corporate Communications, or a related field (
 </li>
 <li>
 required).Master&rsquo;s degree or professional certification in Executive Administration or HR (p
 </li>
 <li>
 referred).Minimum 4&ndash;6 years of experience as an Executive Assistant, with at least 3 years supporting C-suite or Group-level e
 </li>
 <li>
 xecutives.Prior experience in a large corporate, holding group, or government-related entity in Saudi Arabia is strongly
 </li>
 <li>
 preferred.Exposure to HR functions, corporate governance, or board secretariat work is a significant
 </li>
 </ul>
 
 
 
 advantage.
</div>

EPS Solutions Pakistan

SPARS (Pvt.) Ltd is seeking a highly organized, detail-oriented, and proactive Executive Assistant to the CEO to provide comprehensive administrative and strategic support. The ideal candidate will be exceptionally sharp, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining utmost confidentiality and professionalism.This role requires excellent communication skills, strong business acumen, problem-solving ability, and the capacity to anticipate needs before they arise. Key Responsibilities: Executive &amp; Administrative Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, projects, meetings, and travel arrangements efficiently.</li><li>Prioritize and coordinate daily schedules, ensuring optimal time management.</li><li>Prepare meeting agendas, presentations, reports, minutes, and follow-up action trackers.</li><li>Screen and manage correspondence including emails, calls, and official communications. Can handle multiple channels of communications.</li><li>Draft professional letters, memos, presentations, and internal/external communications on behalf of the CEO.</li><li>Maintain confidential records, files, and sensitive organizational documents.</li></ul>Coordination &amp; Communication<ul><li>Serve as the primary liaison between the CEO and internal/external stakeholders.</li><li>Coordinate with department heads to track projects, deadlines, and deliverables.</li><li>Facilitate effective communication and ensure timely follow-up on CEO directives.</li><li>Manage executive meetings, board meetings, and leadership discussions.</li></ul>Strategic &amp; Analytical Support<ul><li>Conduct research, compile data, and prepare executive summaries for decision-making.</li><li>Track ongoing projects and prepare status reports for leadership review.</li><li>Anticipate CEO needs and proactively address issues before they escalate.</li><li>Support strategic initiatives through planning, documentation, and coordination.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, HR, or related field.</li><li>3&ndash;5 years of relevant experience as an Executive Assistant, Personal Assistant, or similar senior coordination role.</li><li>Experience supporting C-suite executives preferred.</li><li>Willing to travel and work beyond office timings 10 to 6 pm.</li></ul>Pay: Rs50,000.00 - Rs100,000.00 per monthApplication Question(s):<ul><li>Willing to work after office timings as per requirement.</li></ul>Work Location: In person

Sundus

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Assistant (EA)
 
 to provide executive-level administrative support to senior management based in Abu Dhabi.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or a related field
 </li>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role
 </li>
 <li>
 Excellent verbal and written communication skills in English
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality
 </li>
 <li>
 English speaker preferred; additional language skills are an advantage
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, meetings, and appointments
 </li>
 <li>
 Coordinate travel, accommodation, and itineraries
 </li>
 <li>
 Prepare reports, presentations, and correspondence
 </li>
 <li>
 Handle confidential documents and communications
 </li>
 <li>
 Support office administration and business coordination
 </li>
 </ul>
</div>

Eva Interiors

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Executive Assistant to the CEO is responsible for providing high-level executive, operational, administrative, and strategic coordination support to the Chief Executive Officer to ensure effective execution of business priorities, leadership alignment, and organizational efficiency across EVA Interiors. The role serves as the primary coordination point between the CEO and internal as well as external stakeholders, ensuring that executive directives, strategic initiatives, meetings, communications, approvals, and operational follow-ups are managed with the highest standards of professionalism, confidentiality, urgency, and accuracy.
 
 
 The Executive Assistant is expected to operate beyond traditional administrative responsibilities by actively supporting the CEO in driving governance, accountability, organizational discipline, and executive office efficiency. This includes maintaining full visibility over priorities, monitoring action plans and critical deadlines, ensuring effective communication flow between departments, and supporting leadership decision-making through structured coordination, reporting, and follow-up management.
 
 
 
 
 
 The role requires exceptional organizational discipline, executive presence, business communication skills, and the ability to anticipate operational and strategic requirements before they impact business continuity or executive effectiveness. The Executive Assistant must consistently demonstrate a high level of ownership, maturity, confidentiality, adaptability, and professionalism while supporting a fast-paced luxury interior design and fit-out business environment aligned with EVA Interiors&rsquo; standards, operational expectations, and leadership culture.
 
 
 
 
 
 
 Key Performance Accountabilities:
 
 
 
 
 
 
 1. Executive Calendar &amp; Priority Management
 
 
 
 1.1
 
 Manage and optimize the CEO&rsquo;s calendar, ensuring alignment with business priorities, leadership meetings, operational requirements, client engagements, and strategic initiatives.
 
 
 
 1.2
 
 Ensure effective prioritization of meetings, appointments, reviews, and business commitments to maximize executive productivity and operational efficiency.
 
 
 
 1.3
 
 Proactively identify scheduling conflicts, operational overlaps, and priority risks while implementing corrective coordination before escalation occurs.
 
 
 
 1.4
 
 Maintain visibility over urgent matters, pending approvals, strategic deadlines, and executive deliverables requiring immediate action or follow-up.
 
 
 
 1.5
 
 Coordinate internal and external meetings while ensuring proper preparation, agenda alignment, and logistical readiness.
 
 
 
 
 
 
 2. Executive Communication &amp; Correspondence
 
 
 
 
 2.1
 
 Draft, review, and coordinate executive communications, announcements, presentations, reports, letters, and business correspondence on behalf of the CEO.
 
 
 
 2.2
 
 Ensure all communications issued from the Executive Office reflect EVA Interiors&rsquo; professional standards, executive tone, and brand positioning.
 
 
 
 2.3
 
 Manage communication flow between the CEO and departments to ensure clarity, responsiveness, accountability, and timely execution of actions.
 
 
 
 2.4
 
 Handle sensitive and confidential information with a high degree of professionalism, discretion, and integrity.
 
 
 
 2.5
 
 Monitor communication response timelines and escalate delayed matters affecting executive priorities or operational continuity.
 
 
 
 
 
 
 3. Meeting Governance &amp; Executive Follow-Up
 
 
 
 
 3.1
 
 Coordinate executive meetings, operational reviews, leadership discussions, performance meetings, and strategic business sessions led by the CEO.
 
 
 
 3.2
 
 Prepare meeting agendas, reports, presentations, and supporting documents prior to meetings to ensure effective decision-making and meeting readiness.
 
 
 
 3.3
 
 Record professional and accurate Minutes of Meeting (MOM) with clearly defined action plans, responsibilities, deadlines, and escalation points.
 
 
 
 3.4
 
 Track all executive action items and ensure departments provide updates and complete deliverables within agreed timelines.
 
 
 
 3.5
 
 Escalate delays, governance gaps, or repeated non-compliance impacting executive directives, strategic priorities, or operational performance.
 
 
 
 3.6
 
 Ensure meeting governance standards are maintained across all CEO-led discussions and executive reviews.
 
 
 
 
 
 
 4. Executive Office Coordination &amp; Operational Support
 
 
 
 
 4.1
 
 Act as the central coordination point between the CEO and all departments to ensure operational alignment and communication efficiency across the business.
 
 
 
 4.2
 
 Support the CEO in organizing strategic initiatives, leadership priorities, operational reviews, and business-critical activities.
 
 
 
 4.3
 
 Monitor executive office workflow efficiency and ensure submissions, approvals, reports, and pending actions are properly tracked and followed up.
 
 
 
 4.4
 
 Coordinate executive travel arrangements, accommodations, reservations, logistics, and business schedules when required.
 
 
 
 4.5
 
 Maintain structured filing systems for executive reports, contracts, presentations, confidential records, and business documentation.
 
 
 
 4.6
 
 Ensure the Executive Office maintains a high standard of professionalism, responsiveness, organization, and operational discipline.
 
 
 
 
 
 
 5. Reporting &amp; Business Support:
 
 
 
 
 5.1
 
 Consolidate departmental reports, dashboards, presentations, and operational updates for executive review and decision-making purposes.
 
 
 
 5.2
 
 Ensure reports submitted to the CEO are accurate, properly structured, professionally formatted, and aligned with required timelines.
 
 
 
 5.3
 
 Assist in preparing executive presentations, board-level materials, operational summaries, and strategic review documents.
 
 
 
 5.4
 
 Support cross-functional coordination related to business performance, project tracking, governance reviews, and operational initiatives.
 
 
 
 5.5
 
 Maintain visibility over key executive priorities and ensure proper reporting follow-up with departments and leadership teams.
 
 
 
 
 
 
 6. Confidentiality, Professionalism &amp; Governance
 
 
 
 
 6.1
 
 Maintain strict confidentiality regarding business operations, financial matters, employee information, strategic discussions, and executive decisions.
 
 
 
 6.2
 
 Demonstrate professionalism, executive presence, maturity, diplomacy, and strong interpersonal communication across all interactions.
 
 
 
 6.3
 
 Ensure high levels of ownership, responsiveness, reliability, and accountability in supporting the CEO and Executive Office operations.
 
 
 
 6.4
 
 Maintain compliance with company policies, governance standards, and professional conduct expectations.
 
 
 
 6.5
 
 Protect the integrity and reputation of the Executive Office through disciplined coordination and professional communication standards.
 
</div>

<div>
 
 
 Executive Assistant to the COO
 
 
 
 
 Location:
 
 New York, NY (5 days onsite)
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 9:00 AM &ndash; 5:00 PM
 
 
 
 Compensation:
 
 $65,000 &ndash; $75,000 (Exempt)
 
 
 
 
 
 
 Overview
 
 
 
 A fast-paced, high-growth organization is seeking a highly proactive and resourceful Executive Assistant to support the Chief Operating Officer (COO). This role is ideal for someone who thrives in a dynamic environment, can pivot quickly, and takes initiative with minimal direction.
 
 
 The Executive Assistant will serve as a trusted partner, balancing executive, operational, administrative, and personal responsibilities. The position requires strong judgment, discretion, and the ability to anticipate needs in a constantly evolving environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage and optimize the COO&rsquo;s complex and frequently changing calendar
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including full itineraries
 </li>
 <li>
 Prepare and manage internal and external communications on behalf of the COO
 </li>
 <li>
 Track and submit expenses and support reporting processes
 </li>
 <li>
 Ensure seamless day-to-day administrative operations
 </li>
 </ul>
 
 
 Operational &amp; Project Support
 
 
 <ul>
 <li>
 Execute and support a variety of high-impact, ad hoc projects across departments
 </li>
 <li>
 Partner with cross-functional teams including Operations, Sales, HR, and Finance
 </li>
 <li>
 Assist in developing timelines, tracking deliverables, and driving project completion
 </li>
 <li>
 Take initiative in ambiguous situations with little direction
 </li>
 <li>
 Act as a liaison to senior leadership and other departments to ensure priorities move forward
 </li>
 </ul>
 
 
 Personal Assistant Support
 
 
 <ul>
 <li>
 Manage personal scheduling and logistics for the COO
 </li>
 <li>
 Handle administrative processes such as documentation, renewals, and scheduling of services
 </li>
 <li>
 Manage confidential personal matters with professionalism and discretion
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;4 years of experience supporting senior executives in a fast-paced environment
 </li>
 <li>
 Strong organizational skills with exceptional attention to detail
 </li>
 <li>
 Ability to manage multiple priorities and adapt to shifting deadlines
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 High level of discretion, professionalism, and confidentiality
 </li>
 <li>
 Comfortable working independently with minimal oversight
 </li>
 </ul>
 
 
 Featured benefits
 
 
 <ul>
 <li>
 Medical insurance
 </li>
 <li>
 Vision insurance
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 401(k)
 </li>
 </ul>
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act &bull; Los Angeles City Fair Chance Ordinance &bull; Los Angeles County Fair Chance Ordinance for Employers &bull; San Francisco Fair Chance Ordinance
 
 
 
 
</div>

Able IT Solutions

Job Title: Executive Assistant Job Type: Remote Timings: Monday - Saturday (3 pm - 12 am PK time)About the RoleWe are seeking a highly resourceful, sharp, and organized Personal Assistant to provide comprehensive administrative support. In this remote role, you will act as the right hand to executive, and day-to-day scheduling. If you have a clever, problem-solving mindset, a strong grasp of numbers, and the ability to multi-tasking smoothly, this role is for you.Key Responsibilities<ul><li>Application Management: Execute a high-volume, targeted application strategy. Fill in application forms, provide timely feedback.</li><li>Calendar Management: Take full ownership of complex schedules. Coordinate appointments, schedule meetings, and ensure the daily calendar runs without conflicts.</li><li>Inbox &amp; Communication Management: Act as the primary gatekeeper for email correspondence. Read, organize, and draft professional responses to ensure timely communication.</li><li>Team Task Coordination: Oversee and manage daily tasks assigned to the broader team.</li></ul>Requirements<ul><li>Experience: 1-2 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative capacity.</li><li>Language Skills: Exceptional English proficiency (written and verbal) is strictly required for drafting emails, communicating with the team, and managing professional profiles.</li><li>Technical Proficiency: Advanced skills in Microsoft Office, with a specific focus on formatting in Word and data tracking/formulas in Excel.</li><li>Mathematical Proficiency: Strong numerical skills. You must be comfortable working with numbers, managing data, or handling basic financial tracking.</li><li>Resourceful &amp; Clever: A highly adaptable and sharp problem-solver. You should be able to think on your feet, anticipate needs, and find efficient workarounds to administrative bottlenecks.</li></ul>Pay: Rs45,000.00 - Rs55,000.00 per monthExperience:<ul><li>MS Word &amp; MS Excel: 2 years (Preferred)</li><li>Executive/Personal Assistant: 2 years (Preferred)</li></ul>Language:<ul><li>Fluent English (Preferred)</li></ul>Work Location: Remote

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