Executive Assistant - Admin

About Us

Deccan AI is a model training and eval startup headquartered in the Bay Area. We are founded by IIT Bombay, IIM Ahmedabad and ex-Google alumni, and work with some of the top AI frontier labs in the world, e.g. Google Deepmind, Snowflake, and many more. We are backed by Prosus Ventures, and our India delivery office is in Hyderabad. Most of our roles are on-site i.e. Bay Area / Hyderabad.

What it is like to work @ Deccan

To be honest, our workplace is not for the faint-hearted. We work hard. We work fast (many of our clients require same day turnarounds for their complex data needs). We like those who take ownership, roll up their sleeves and do . We like those who thrive in ambiguity and who can operate without titles / hierarchies.But what you will find: tremendous learning, tremendous growth, and a very motivated set of colleagues who are also fun to be around.

Role Overview

We are looking for a highly organized and proactive Executive Assistant – Admin to support senior leadership in managing daily operations, administrative tasks, and coordination activities. The ideal candidate should be detail-oriented, resourceful, and capable of handling multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

• Collaborate in managing calendars, coordinating meetings, handling communications, and preparing reports, presentations, and documentation.
• Assist in travel planning and expense management

2. Administrative Operations

• Manage end-to-end administrative operations, including office coordination, stakeholder communication, documentation management, and task tracking.

3. Coordination & Communication

• Serve as a liaison between leadership and teams while supporting cross-functional initiatives and managing meetings, events, and team activities.

Required Skills & Qualifications

• 2–5 years of experience in Executive Assistant / Admin roles
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency in Google Workspace
• Ability to handle confidential information with discretion

Preferred

• Experience working with founders or senior leadership
• Exposure to startup / fast-growing environments