Executive Assistant / Administrative Coordinator

Description:

Key Responsibilities

Executive Support

• Manage CEO calendar, scheduling, and appointment coordination
• Arrange meetings and maintain scheduling priorities
• Prepare meeting materials and assist with follow-up communication
• Coordinate travel arrangements and itineraries as needed
• Serve as a professional point of contact for executive scheduling matters

Administrative Office Coordination

• Oversee and maintain general day-to-day office administrative functions
• Assist with employee requests
• Support internal organization of records, and documentation
• Help ensure a professional, organized, and efficient office environment

Employee Onboarding Support

• Coordinate onboarding paperwork for new hires
• Enter and manage employee setup information within payroll/HR platform
• Maintain employee records within the HR platform
• Assist with benefit enrollment and related new hire administrative tasks

Requirements:

Qualifications

• 2+ years of executive assistant, office administration, or related administrative experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• High level of professionalism and discretion
• Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform
• Ability to work independently in a small office environment
• Meeting and event planning is a plus.