Executive Assistant & Administrative Officer – Interior Contracting Industry

Location: Business Bay, Dubai, U.A.E

Company: World of Art Contracting LLC

World of Art, a premier interior contracting and fit-out company, is hiring a highly qualified Executive Assistant & Administrative Officer. This role is strictly for candidates with the right education and industry background.

Applications not meeting the criteria below will not be reviewed.

Non-Negotiable Requirements:

Education

• Bachelor’s or Master’s in Interior Contracting, Procurement, Business Administration, or a closely related field;
• OR a Bachelor’s in Administrative/Management studies with at least 5 years of senior executive support experience in interior contracting/fit-out.

Experience

• Minimum 5-6 years full-time executive-level administrative support.
• At least 3 years in interior contracting, fit-out, procurement, or FF&E industries.
• Proven ability to manage high-level executives independently,

Core Skills

• Deep understanding of fit-out projects, procurement cycles, and executive workflows.
• Strong executive presence: professional appearance, excellent manners, and flawless communication.
• Autonomous: works without step-by-step guidance, prioritizes tasks intelligently.
• Mastery of administrative operations: executive reports, contract documentation, procurement notes, stakeholder coordination.
• Time discipline: punctual, precise, and deadline-driven.
• Advanced English fluency (written & spoken). Additional languages (Arabic/French) are an advantage.

Responsibilities

• Manage executive calendars, meetings, and travel.
• Draft and refine high-level correspondence, reports, and contracts.
• Acts as liaison with clients, consultants, contractors, and suppliers.
• Monitor project and administrative deadlines.
• Prepare presentations and board-level documents.
• Safeguard sensitive information with discretion.
• Anticipate executive needs and resolve issues proactively.

Strong Advantages

• Background in luxury hospitality or corporate fit-out projects.
• Familiarity with UAE labor law, procurement systems, and contract processes,
• Advance Microsoft Office Suite skills.

Personal Attributes

• Reliable, punctual and trustworthy.
• Well-spoken, polished, and culturally aware.
• High emotional intelligence and resilience under pressure.
• Independent, proactive, and results-driven.

APPLICATION INSTRUCTIONS

Applications without the required education and industry background will be discarded.

Please include

• Updated CV.
• A one-page cover letter detailing your direct experience in interior contracting/fit-out.
• To confirm you have read this description, begin your cover letter with the word “Precision”.

What We Offer

• Opportunity to support executives leading landmark luxury projects across the Middle East & Europe.
• A fast-paced, high-performance environment.
• Competitive compensation package.

Job Type: Full-time

Application Question(s):

• Do you hold a Bachelor’s or Master’s degree in Interior Contracting, Procurement, Business Administration, or Administrative/Management studies? (Yes/No)
• Are you fluent in written and spoken English? (Yes/No)

Experience:

• Executive-level administrative support: 5 years (Required)
• Interior contracting, fit-out, procurement or FF&E: 3 years (Required)

Language:

• Arabic (Preferred)
• French (Preferred)