Executive Assistant and Front Office Manager

Description:

The Executive Assistant & Front Office Manager serves as both the first impression of ABC Home & Commercial Services and the operational partner to the President. This role ensures a professional front office environment while owning executive administrative functions including calendar management, meeting preparation, communication triage, document control, and follow-up management.

PRIMARY RESPONSIBILITIES:

• Greet customers, vendors, candidates, and visitors in a professional and welcoming manner.
• Monitor and manage front-door access to ensure building security and compliance.
• Receive, sort, distribute, and send mail and packages.
• Maintain a clean, organized front office and common areas.
• Own and manage the President’s calendar including scheduling, rescheduling, and declining meetings.
• Protect executive focus time through buffer and priority management.
• Enforce meeting standards including agendas, appropriate attendees, and time limits.
• Collect and compile Weekly Action Reports (WARs) and prepare executive meeting packets.
• Draft meeting agendas, capture action items, and distribute recap notes.
• Manage executive inbox triage, draft routine responses, and follow up on outstanding communications.
• Organize and maintain executive files, folders, and version control standards.
• Track executive commitments and maintain a rolling action-item list.
• Coordinate vendor communication, travel planning, expenses, and events.
• Draft internal announcements, recognition messages, and support leadership onboarding logistics.

Requirements:

• 3–5+ years of experience in administrative or executive assistant roles
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Outlook, Word, Excel, and Teams
• Strong organizational, prioritization, and time-management skills
• Ability to handle confidential information with discretion
• Proactive, detail-oriented, and able to manage up

PHYSICAL DEMANDS:

• Ability to lift up to 15 pounds
• Prolonged periods of sitting at a desk and computer use
• Occasional standing, walking, bending, and reaching

SALARY:

• $60,000–$65,000 annually, based on experience

WHAT WE OFFER:

• Health, Dental, Vision, and Life Insurance
• 401(k) with company matching
• Paid Time Off (PTO)
• Training and professional development opportunities
• Supportive and mission-driven work environment

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Equal Opportunity Statement:

ABC Home & Commercial Services is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.