Executive Assistant - Arlington, Virginia

Executive Assistant

Summary:

Echo Five Group (EFG) seeks an experienced and highly motivated Executive Assistant to provide contract support to the Office of Force Resilience (OFR). This onsite role at the Pentagon plays a key part in enabling mission-support functions and supporting senior leadership. The ideal candidate is technically proficient, proactive, and calm under pressure, with strong communication, organizational, and analytical skills. This role provides organizational efficiency, workforce readiness, and the effective execution of high‑visibility initiatives aligned with Navy resilience and personnel objectives.

At EFG, we are committed to supporting our team members just as we support our clients. We celebrate individual strengths and foster an environment that promotes both professional and personal growth. Joining a fast-growing firm offers the unique opportunity to contribute to meaningful programs while gaining insight into all aspects of organizational operations.

What You’ll Do:

• Provide comprehensive administrative and analytical support to the Senior Executive Service (SES) and OFR leadership, including calendar coordination, correspondence tracking, and executive briefings.
• Develop, maintain, and refine Standard Operating Procedures (SOPs) for recurring and ad hoc administrative processes.
• Oversee and update the SES ETMS2 Tracker and multiple tasker trackers, ensuring timely assignment, follow‑up, and closure of all incoming actions.
• Prepare daily and weekly tasker status reports and deliver executive-level briefings to SES and Senior Leaders on progress and deadlines.
• Manage the routing and coordination of high-level signature packages to ASN (M&RA), the Under Secretary of the Navy, and other senior offices.
• Support onboarding and training activities, including facilitating ETMS2 training for new employees and coordinating visitor access and escort duties.
• Contribute to special initiatives such as Leadership Day event preparation and development of briefing materials and executive binders.

What We’re Looking For:

• Prior DoD or Navy experience supporting civilian or military executives.
• Experience supporting senior leaders (e.g., executives, SES, flag/general officers, or equivalent) in a demanding, fast-paced environment.
• Strong written and verbal communication skills with the ability to tailor messages for senior audiences.
• Exceptional organizational skills and follow-through, with the ability to manage multiple tasks and deadlines simultaneously.
• Understanding of Department of the Navy structure, policy routing, and task management protocols.
• Strong organizational and analytic skills with experience in task tracking systems (e.g., ETMS2, DoD tasker systems).
• Skilled in drafting executive correspondence, maintaining SOP documentation, and delivering concise leadership briefings.
• Ability to manage competing priorities in a fast-paced environment with minimal supervision.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and SharePoint; familiarity with DoD administrative processes preferred.

Disclaimer:

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

Applicants must meet eligibility requirements for a U.S. Government security clearance. Only US Citizens are eligible for a security clearance. For this position, will only consider applicants with active security clearances due to the nature of the work.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Application Question(s):

• Do you reside in Virginia, Maryland or Washington DC?
• Do you have prior experience working in Dept of Defense (i.e., military, civilian, contractor)?
• Are you able to start immediately?
• Are you able to work in person in Arlington, Virginia 5 days per week?

Security clearance:

• Secret (Required)

Work Location: In person