Executive Assistant, BMDA Oncology Administration, Baptist Downtown

About Baptist Health
Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as “most preferred” for more than 30 years. We’re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administration to support the Medical Director!

The ideal person will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. They will have previous experience supporting senior level leaders and performing executive level administrative duties. Given the fluid operational environment, the Executive Assistant will need to be flexible, proactive, and efficient with great integrity. The Executive Assistant will serve as a liaison with our partner MD Anderson Cancer Center in Houston, TX in support of physician integration, and to enhance internal and external relationships. This role will require frequent and excellent oral and written communications, and interactions with BMDACC physicians, the Baptist Health System Senior Leadership Team, Directors, external collaborators, and other contacts to facilitate programs and health system goals.

Executive Assistant, Job Responsibilities:

Objectives for this Role

• Primary: Support the Medical Director
  • Plan and manage workflow to achieve clinical and administrative priorities
  • Independently manage projects as assigned
• Secondary: Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
• Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC

Daily and Monthly Responsibilities

• Manage calendar & events for the Medical Director; and Head, Division of Surgery, and Director, Breast Program

• Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
• Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
• Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda
• Record attendance for Physician Stewardship Metrics
• Administrative liaison for physician integration with MD Anderson Cancer Center, Houston
  • Coordinate the Faculty Adjunct Appointments
  • Manage integration visits for BMDACC Physicians to MD Anderson, Houston
• Coordinate the Oncology Grand Rounds for faculty and staff
• Prepare meeting agenda and presentations for the Medical Director
• Manage the Physician Time Away and Surgical On Call schedule for the Division of Surgery
• Support the Conflict of Interest and Commitment Committee for BMDACC
• Coordinate travel arrangements and reimbursement

Experience Requirements:

• Minimum of 3-5 years of experience as an Executive Assistant or comparable position
• Superior written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects
• Proficiency in office productivity tools, with aptitude to learn new software and systems
• Flexible and adaptable team player
• Ability to observe strict confidentiality in all aspects of services provided
• Ability to anticipate needs, resourcefulness and responsiveness are essential

Education & Credential Requirements:

• HS Diploma/GED

If you are interested in this Executive Assistant position at Baptist Health, please apply today!

Primary Location:

Downtown - Main Building