Executive Assistant / Bookkeeper – Architectural Design Firm

Overview
Join a dynamic architectural design firm as an Executive Assistant / Bookkeeper, where your energetic and detail-oriented approach will keep our operations running smoothly and our financial records impeccable. In this vital role, you will provide comprehensive administrative support to the principal while managing the firm’s bookkeeping functions with precision and expertise. This position offers a unique opportunity to blend organizational excellence with financial acumen in a creative, fast-paced environment dedicated to innovative architectural solutions. Your proactive attitude and strong technical skills will help us maintain efficiency, accuracy, and compliance across all administrative and financial processes.

Duties

• Manage calendar, schedule meetings, and coordinate appointments for the senior principal, ensuring optimal time utilization.
• Prepare, review, and process a variety of financial documents including invoices, and expenses using accounting software such as QuickBooks.
• Handle accounts payable and receivable functions efficiently to maintain healthy cash flow.
• Record journal entries accurately, including debits & credits, ensuring proper classification within the general ledger.
• Conduct account analysis and account reconciliation tasks regularly to identify discrepancies and resolve issues promptly.
• Assist with payroll processing submittals to an outside payroll vendor and tax filing support to CPA.
• Maintain organized office and project files.
• Experience working in an architectural or design firm is highly preferred but not required; a passion for supporting creative teams is essential. This role is ideal for motivated professionals eager to contribute their expertise in both administrative support and bookkeeping within a vibrant architectural environment. We value energetic individuals who are committed to precision, transparency, and continuous improvement—helping us build not only beautiful structures but also a thriving workplace community!

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Work Location: In person