Executive Assistant & Bookkeeping Coordinator

Executive Assistant & Bookkeeping Coordinator

Element | Minneapolis, MN (Hybrid)

This is not a typical Executive Assistant role.

You’ll be at the center of a growing commercial real estate firm, supporting leadership, owning financial coordination, and helping bring structure to a fast-moving business.

If you like variety, take pride in staying organized, and enjoy being the person who keeps everything moving, this role is for you.

About Element

Element is a commercial real estate advisory firm focused on development consulting and brokerage in walkable, urban neighborhoods across the Minneapolis and St. Paul Metro.

What You’ll Do

Support the Business (Executive & Operations)

- Manage shared inboxes, prioritize communications, and track follow-ups

- Coordinate calendars, meetings, and workflows

- Draft communications and support proposals

- Organize files and systems

Support the Numbers (Bookkeeping)

- Assist with accounts payable and receivable

- Enter and code invoices (QuickBooks, DoorLoop)

- Support reporting and reconciliations

- Maintain financial records

Support the Properties (Operations)

- Assist with tenant communications

- Track vendor contracts and insurance

- Support rent tracking and vendor coordination

- Maintain property records

This Role is a Great Fit If You:

- Take initiative and solve problems

- Create structure and organization

- Enjoy supporting leadership

- Like variety in your work

This Role is NOT a Fit If You:

- Prefer repetitive, highly structured work only

- Need constant direction

- Want a short-term role

What You Bring

- 2–5+ years relevant experience

- QuickBooks or similar experience

- Strong Microsoft 365 skills

- Excellent organization and communication

Why This Role is Unique

- Exposure to leadership

- Variety across business functions

- Opportunity to improve systems

Compensation & Benefits

- $60,000 – $75,000

- Health insurance, 401k, PTO, bonus eligibility

Role Structure

- Full-time or part-time

- Hybrid work environment

Apply

Send resume to kevin@elementmn.com

Job Types: Part-time, Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 3 years (Preferred)
• Bookkeeping: 3 years (Preferred)
• Microsoft Teams: 1 year (Preferred)

Ability to Commute:

• Minneapolis, MN 55401 (Required)

Work Location: Hybrid remote in Minneapolis, MN 55401