Executive Assistant / Client Services Coordinator Reselling

Willow Transitions and Willow Auction House are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Client Services Coordinator to support the owners in the daily operations of a busy downsizing company and auction house.

This is a unique opportunity for someone who enjoys variety, loves staying organized, works well with people, and has a genuine interest in reselling, vintage, and antiques. This role supports both the client service side of the business and the behind-the-scenes flow of inventory, projects, and resale operations.

We are looking for someone who can help keep the business running smoothly by supporting communication, scheduling, organization, project follow-up, and the many moving parts involved in downsizing, estates, auctions, and resale.

Responsibilities:

• Provide administrative and personal assistant support to the owners
• Manage calendars, appointments, reminders, and follow-up
• Communicate with clients in a professional, warm, and timely manner
• Assist with client onboarding, paperwork, file management, and internal organization
• Help coordinate projects related to downsizing, moving, estate services, auctions, and resale
• Organize digital files, photos, inventory details, and client information
• Help support inventory flow and resale operations across the business
• Assist with vintage and antique item organization, tracking, research, and related projects
• Help manage workflows using Gmail, Google Drive, Google Sheets, Google Docs, and Asana
• Keep tasks moving and help ensure important details do not fall through the cracks

Qualifications:

• Strong organizational skills and close attention to detail
• Excellent written and verbal communication skills
• Dependable, proactive, and able to anticipate needs
• Able to multitask and shift between priorities in a fast-paced environment
• Professional, polished, and client-friendly
• Comfortable with technology and able to learn new systems quickly
• Experience in administrative support, executive assistance, office coordination, client service, or resale operations preferred
• Interest in reselling, vintage, antiques, estate items, or auctions strongly preferred
• Able to handle confidential information with professionalism and discretion

Why this role is different:

This is more than a traditional assistant role. It is a hands-on position in a dynamic small business where no two days are exactly the same. It is ideal for someone who enjoys being helpful, staying organized, working closely with ownership, and being involved in a business that works with clients, estates, vintage items, and antiques.

Location:

Lincoln Park, NJ

To apply:

Please send your resume and a short note telling us why you would be a great fit for this role.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person