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Executive Assistant-Contract Management

Lubbock, United States

JOIN OUR TEAM!!!

Are you looking to be one of the team? To be part of the family and not just another number? Are you looking for a positive work environment where teamwork and diversity are key?

We value your contributions. Every role in our hospital has an impact on each of our patients. We work hard to make sure our employees love their work here. Many have been with us from the very beginning. Because we’re physician-owned, we understand the value of having a well-trained, well-resourced staff. When it comes to procedural healthcare, experience matters.

Lubbock Heart & Surgical Hospital is committed to providing better outcomes for our employees!

Great Benefits – Medical, Vision, Dental, PTO & 401K
Individually Tailored 6-12 Week Orientation
Opportunities for Advancement
Career Ladder for RNs, LVNs, & CSTs
Consumer discounts through Perks
Family Atmosphere
Opportunity for Multi-Unit Training
Free CEUs through Cornerstone, our online training system

We are looking for a dedicated Executive Assistant/Contract Manager like you to join our Lubbock Heart team.

What You Will do in this Role:

Executive Assistant
- Manage and coordinate daily, weekly, and monthly calendars of senior managers.
- Organize logistics and plan events.
- Prepare correspondence, reports, and materials for publications and presentations.
- Schedule necessary meetings and create, transcribe, and distribute meeting agendas and minutes.
- Liaise between executives and employees.
- Generate regular reports, manage spreadsheets, and update databases.
- Make and confirm all travel arrangements.
- Set up accommodation and entertainment arrangements for company visitors.
- Greet and receive visitors.
- Manage phone calls and emails with professionalism.
- Respond in a timely fashion to managers' requests.
- Facilitate communication within the hospital to maximize workflow (e.g. distribute vital information, schedule presentations and plan for logistical needs).
- Commitment to efficiency a willingness to seek best practices in running the office.
- Able to troubleshoot challenges as they arise.
- Able to take minutes for executive, board, and MEC meetings.
- Maintain log for all policies/procedures, plans, and contracts approved by the medical staff and the board.
- Create and send out termination letters.
  
  Contract Management
  
  Establishes highest-level contract strategy and drives implementation of strategic contract opportunities with the most significant impact to the corporation.
  - Provides contractual domain expertise in implementation, execution and administration.
  - Ensures all contracts are up to date and meeting the quality indicators if it is applicable.
  - Understands the business case and has an appreciation of financial/analytical issues and profit and loss implications
  - Organize, locate, and update contracts as well as send to legal (corporate).
  - Receives all original documents (Contract Services Cover Page –Appendix A) of any contract proposal.
  - Work with Meditract/ NSH Central – upload all new contracts into the system.
  - Establish a system for processing, reviewing, and renewing contracts.
  - Ensure communication between Corporate, Legal, and C-Suite

What Qualifications You Will Need:

Minimum of an Associate’s Degree. Bachelor’s Degree in business preferred.
Minimum of 3-5 years of secretarial experience.
3-5 years of contract experience.
Paralegal experience preferred.

Additional Skills You Will Need:

Executive Assistant

Successful work experience as an Executive Assistant, Administrative Assistant or similar role.
Strong working knowledge of office procedures and protocols
Proficiency with computer systems, including experience with office management systems, Microsoft Office suite, and the ability to learn new software applications.
Proficiency with Power Point, Data Analysis, and Spreadsheets.
Familiarity with cloud systems and calendaring software.
Comfortable using all necessary office equipment, including printers and fax machines.
Excellent professional communication skills, written and verbal and the ability to type 60 WPM.
Commitment to discretion and confidentiality concerning sensitive company information.
Excellent organizational skills, a proactive mindset, and ability to multitask and prioritize work.
Additional duties as assigned.

Contract Management

Excellent presentation, teambuilding and leadership skills.
Ability to draft moderate to complex, non-routine contractual instruments.
Ability to perform in complex cross-functional business environment
Motivational and visionary leadership skills.
Requires high degree of independent and creative judgment.
Working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies and to communicate implementation procedures to others.
Additional duties as assigned.

Your Shift: Full Time

Lubbock Heart & Surgical Hospital specializes in the care of cardiac, orthopedic, nephrology, urology, and general medical patients. We are also a highly active inpatient center mainly centered on surgical procedures that include cardiothoracic, orthopedic, urology, and general surgery. We have a 24-hour Emergency Department with 5 fully equipped ED rooms, 4 fully operating OR rooms, 4 cardiac catherization labs with 1 electrophysiology room, 11-day surgery rooms, 58 acute care beds spread over three units, and 16 cardiac critical care rooms. We pride ourselves on giving the best overall care possible to our patients and on our family style atmosphere that includes everyone: patients and their families, physicians, and our employees.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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