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Executive Assistant – Credentialing, Accounting & Operations (Remote)

About Us
We are a fast-growing, high-performance healthcare staffing organization known for excellence, precision, and exceptional service standards. We operate in a fast-paced, detail-focused environment and are seeking an Executive Assistant who thrives in high expectations, tight deadlines, and mission-driven work. This role is fully remote but requires proactive communication, accountability, and the ability to manage complex administrative workflows with minimal oversight.

Position Overview

We are looking for a highly organized, tech-savvy Executive Assistant with strong credentialing, accounting, and banking experience. The ideal candidate is someone who has impeccable attention to detail, operates with urgency, and excels in supporting leadership across multiple administrative domains. This position is essential to our organization’s growth—your accuracy, follow-through, and professionalism will directly impact clinical operations and provider onboarding.

Key Responsibilities

Credentialing & Provider Management

Manage full-cycle credentialing for healthcare providers (applications, licensure tracking, expirable, compliance documents).
Maintain organized credentialing files using digital systems.
Liaison with facilities, payers, and providers to ensure timely and accurate submissions.

Accounting & Finance Support

Assist with invoicing, payroll preparation, expense tracking, and reconciliations.
Manage banking tasks, deposits, and financial document organization.
Support leadership with financial reporting and auditing preparation.

Executive & Administrative Support

Manage calendars, communication, and high-priority administrative workflows.
Draft, edit, and proofread documents using Microsoft Word, Microsoft Suite, Microsoft Teams, Adobe, and AI tools.
Build and maintain SOPs, onboarding documents, and internal process checklists.
Prepare presentations, reports, and confidential correspondence.

Technology & Workflow Competency

Proficiency with Microsoft Office Suite, Adobe, AI tools, and Copilot.
Able to work in HRIS/ATS systems, credentialing platforms, and cloud-based environments.
Comfortable learning new software quickly.

Qualifications

Required: Experience in healthcare credentialing (ASC, hospital, or staffing preferred)
Preferred: Accounting or bookkeeping experience
Banking/financial administrative experience
Exceptional attention to detail and accuracy
Strong written and verbal communication
Ability to work independently in a remote environment
High emotional intelligence and professional maturity
Ability to manage multiple priorities under tight deadlines
Tech-savvy and resourceful problem-solver
Experience in healthcare staffing is a plus but not required

Compensation & Benefits

Salary: $55,000 – $67,000 annually (commensurate with experience)
Health Insurance
Dental & Vision Insurance
Paid Time Off
401K and Matching / HSA
Professional development opportunities
Performance-based compensation package
Remote work flexibility

What We’re Looking For

This is not a standard administrative role. We are looking for someone who:
✔ Operates at a high level with minimal supervision
✔ Thrives in a fast-paced, evolving environment
✔ Practices proactive communication and extreme ownership
✔ Has the discipline and focus required for remote work
✔ Takes pride in accuracy, follow-through, and professionalism. If you excel in high-performance environments and want to be part of a team that values excellence, we want to hear from you.

How to Apply

Submit your resume and a brief cover letter describing:

Your credentialing and accounting experience
Your experience with remote work and technology
Why you believe you are an excellent fit for a high-expectation staffing organization

Job Type: Full-time

Pay: $55,000.00 - $67,000.00 per year

Benefits: