Executive Assistant, Director of International Operations

We are a leading accreditation organization dedicated to ensuring excellence in healthcare, education, and conformity assessment. We work with organizations to improve their standards and provide internationally recognized accreditation.

Job Overview

We are seeking an Executive Assistant for a Director of International Operations focusing on departmental follow-up acts as a central hub, ensuring that directives issued to global teams are executed and reported back accurately.

Core Responsibilities

• Cross-Departmental Follow-Up: Proactively track deliverables from various departments (e.g., Finance, HR, Supply Chain) across global regions to ensure they meet the Director's deadlines.
• Meeting Synthesis & Action Tracking: Attend virtual leadership meetings, synthesize key decisions into actionable items, and manage a central tracker to monitor their completion.
• Operational Reporting: Collate and format weekly or monthly status reports from department heads into a unified briefing for the Director.
• Communications Liaison: Serve as the first point of contact for internal department leads, filtering inquiries and providing routine updates on the Director’s priorities.
• Process Maintenance: Ensure all departments follow established Standard Operating Procedures (SOPs) and maintain a central knowledge base for the international team.
• Calendar Optimization: Synchronize the Director's schedule with departmental rhythms, ensuring availability for critical cross-functional reviews.
• Native-Level English Fluency: Exceptional command of written and spoken English is mandatory for drafting executive-level briefs and communicating clearly across diverse global departments.

Required Skills & Qualifications

• Native-Level English Fluency: Exceptional command of written and spoken English is mandatory for drafting executive-level briefs and communicating clearly across diverse global departments.
• Strategic Departmental Liaison: Proven experience in driving accountability and tracking deliverables across various business units (Finance, HR, Ops) without direct authority.
• Project Management Mastery: Advanced proficiency in tools like Asana, Monday.com, or Trello to build and maintain cross-functional progress trackers.
• Remote Operational Expertise: 5+ years of experience supporting C-suite leaders in a fully remote or hybrid capacity, with a focus on asynchronous communication and time zone management.
• Data & Reporting Literacy: Ability to synthesize complex updates from different departments into concise, actionable status reports for the Director.

Job Type: Full-time

Pay: From E£15,000.00 per month