Executive Assistant, Dubai

The Hong Kong Trade Development Council (HKTDC) is Hong Kong’s statutory body for promoting Hong Kong’s trade with the world. Its Dubai office is inviting application for the following position:

Executive Assistant

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to supervisors. The successful candidate will manage supervisors’ schedules, maintaining office standards and handling financial administration. The incumbent will be based in our Dubai office and will report to Regional Director, Middle East & Africa.

Given our business relationships across Mainland China and Hong Kong, fluency in Chinese and English is essential. Arabic language skills will be considered a strong advantage.

Major Responsibilities

• Provide full-spectrum executive, secretarial, and administrative support to senior management.
• Manage office financial administration, including budgeting, expense monitoring, invoice processing, reimbursements, financial record keeping, and coordination with banks, accountants, auditors, and service providers.
• Manage calendars, appointments, meetings, and business travel arrangements.
• Draft, review, and manage correspondence in English and Chinese.
• Handle confidential information with the highest level of discretion and professionalism.
• Perform ad hoc assignments as directed by management.

Job Requirements

• Bachelor's degree in Business Administration, Management, Finance or a related discipline.
• Minimum 4 years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar role supporting senior executives.
• Fluent spoken and written English. Arabic language skills are highly desirable and will be considered a significant advantage.
• Fluent spoken and written Chinese (Mandarin required; Cantonese is an advantage).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and ability to work independently.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Professional, mature, and discreet.
• Strong interpersonal and management skills.
• Resourceful, proactive, and solution-oriented.
• Able to work under pressure and manage changing priorities.
• Culturally aware and comfortable working in an international business environment.

What We Offer

• Opportunity to work in a dynamic and multicultural working environment.
• Competitive salary package commensurate with qualifications and experience.
• Annual leave and public holidays in accordance with UAE Labour Law.
• Medical insurance coverage for self
• End-of-service gratuity as per UAE Labour Law.
• Air ticket allowance in accordance with company policy.

Remuneration and Benefits

The successful candidate will be offered a two-year contract with prospects for renewal upon expiry. Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package will be offered to the right candidate.

Application Procedure

If you want to join our team, please complete the application form on our website http://www.hktdc.com/careers.html . Those who do not hear from us within EIGHT WEEKS after the closing date may assume their applications were unsuccessful.

To learn more about HKTDC, please visit our website at https://www.hktdc.com

All information provided by applicants will be treated in strict confidence and used only for recruitment purposes. Applicants may be considered for other suitable positions within the Council. Their personal data will be destroyed six months after the selection is finalised.