Executive Assistant & Facilities Coodinator

The Company

DIZPOT is a fast-growing Cannabis packaging and solutions company. At DIZPOT, our goal is to become the World’s leading provider of packaging, supplies, and creative services to the Cannabis industry. Our team consists of all types of entrepreneurial folks who support our rapid growth with an emphasis on cultivating an efficient, dynamic, collaborative, fun, and overall awesome place to be creative and work hard.

DIZPOT has become a leader in its space through its three core values:

• Old School Service – we pick up the phone when it rings, answer problems with solutions, and never back down from a challenge
• No Hesitation – if a DIZPOT team member sees something that needs to be done, we do it without any hesitation and, if we’re not the right person for the job, we find the right person and help them with the effort
• The Golden Rule – primarily inward-facing, this core value is about ensuring that team members are supporting each other in meeting their personal and professional goals and never doing anything to interfere with individual or team success

The Job

The Executive Assistant & Facilities Coordinator at DIZPOT plays a pivotal role in ensuring the smooth operation of our business by organizing and coordinating the C-Suite's calendars and schedules, office and facilities-related procedures and services to ensure organizational effectiveness and efficiency. Reporting directly to the CEO, the Executive Assistant & Facilities Coordinator will be responsible for a wide range of responsibilities aimed at maintaining a productive and positive work environment.

Qualities We're Looking For: The ideal candidate for DIZPOT’s Executive Assistant & Facilities Coordinator role is an amazing communicator with a cheerful personality, a consistent "can-do" attitude, who loves working within a team. The ideal candidate should be humble, willing to help with anything, inherently and highly organized, thrives on variety, and unbelievably talented at quickly prioritizing urgent tasks.

Responsibilities

Administrative:

• Provide executive administrative services to the Executive Team – including managing calendars, arranging complex and detailed meetings, itineraries, agendas, and travel plans.
• Coordinate and manage complex meetings for internal and external stakeholders.
• Take detailed and accurate notes during meetings and disseminate them to the appropriate parties.
• Compose and prepare confidential correspondence and documents.
• Read, research, and route correspondence appropriately.

People:

• Lead weekly All Hands companywide meetings to foster communication and alignment.
• Ensure proper communication to office about projects related to their responsibilities

Facility:

• Oversee relationship and communications with landlord and vendors related to the facility
• Responsible for ensuring proper and timely facility maintenance, schedule services as required.
• Order office supplies and replenish food for the office and break room as needed.
• Assess, prioritize, and take action on needs that arise for the facility, tackling odds and ends jobs as they arise

Events:

• Arrange travel logistics and other logistical needs for events, both onsite and offsite, such as business development travel, conferences, golf tournaments, sales events, and staff appreciation events.

* The above is not an exhaustive list of duties for this role. Ad-hoc tasks will be required as needed

Skills and Qualifications

• Proven experience as an Office Manager, Executive Assistant, or relevant role.
• Ability to take a proactive approach to problem-solving with strong decision-making capabilities
• Proven ability to handle confidential information with discretion
• Ability to adapt to various competing demands, and demonstrate the highest level of customer service
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Exceptional organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent time management and prioritization skills.
• Experience in event planning and coordination is a plus.

Job Type: Full-time

Pay: $60,000.00 per year

Experience:

• Administrative experience: 2 years (Preferred)

Ability to Commute:

• Phoenix, AZ 85021 (Required)

Ability to Relocate:

• Phoenix, AZ 85021: Relocate before starting work (Required)

Work Location: In person