Executive Assistant (Fluent Speaker)

SOKNA is dedicated to transforming all aspects of the funeral service process in Egypt.

Our company's objective is to assist families when they experience a loss by providing a

seamless and curated service that relieves them of the stress and fear of navigating

funeral logistics. We're a highly ambitious start-up with a dedicated and energetic team,

and we're looking for similarly passionate individuals to grow with us.

SOKNA is looking for a Executive Assistant This is a challenging role with tremendous

opportunity to learn and grow. This Executive Assistant will be a jack of all trades and

will report directly to the CEO. S/he must be extremely organized, highly focused and

efficient. S/he must be super punctual and attentive to detail. This person should be

excellent at multitasking and comfortable with the chaos and fast pace of a startup.

The Executive Assistant needs to be flexible, fast-learner, and self-motivated.

Requirements

• Organize and manage the calendar of the CEO and the executive team. Book
  
  

meetings, summarize pre-reads and set clear and efficient meeting agendas

• Attend meetings and take detailed notes. Identify, assign and track action items
  
  

to completion

• Handle communication on various channels on behalf of the CEO
• Draft letters, documents, contracts and proposals in English and Arabic to
  
  

various stakeholders and institutions

• Collect product feedback from customers and third party vendors on a weekly
  
  

basis though written and verbal communication

• Run analysis and produce weekly data-driven reports and insights
• Prepare and present presentations internally and externally
• Handle sensitive and highly confidential information
• Enforce company rules and regulations in the workplace
• Coordinate travel arrangements for the CEO
• Organizing small, medium and large scale events
• Handle and follow up on recruitment and hiring processes
• Monitor company and team expenditure and propose optimizations
• Collect, submit and reconcile expense reports for the CEO
• Own and handle office management duties
• Perform other duties as assigned by the CEO
  
  

Qualifications

• Bachelor's Degree from a reputable university. A Master's Degree is a plus
• 7 - 9 years of experience in an administrative, project management or similar role
• Highly organized, efficient, presentable, impact-driven, and process oriented
• Tech-enabled. Comfortable with Google Drive, spreadsheets and other tools
• Effective interpersonal skills, with the ability to communicate with diverse
  
  

stakeholders to drive alignment

• Great with numbers with solid quantitative analysis skills
• Proficient in spoken and written English and Arabic
• Personal Skills: Leadership, Self-Motivated, Teamwork, Critical Thinking, Problem
  
  

Solving, Result Oriented, Growth Mindset

Benefits

• Full coverage
• Team-oriented and supportive work environment
• Opportunities for growth and professional development