Executive Assistant (Follow-up & Reporting)

📍 Çerkezköy, Tekirdağ | Full-time | Mostly on-site

🗣️ Fluent Turkish & English (C1+) | Reporting to: Senior Director

We are hiring an Executive Assistant (Follow-up & Reporting) to support the senior director with executive coordination, action tracking, and reporting. This is not a calendar-only role—success is measured by keeping priorities moving, closing action items, and providing clear, timely summaries for decision-making.

A meaningful part of the role focuses on HR performance monitoring through follow-up and reporting—acting as a set of “eyes and ears” for the senior director and leadership team, and taking an active role in new hire onboarding/placement.

Key Responsibilities

• Manage and optimize the Senior Director calendar and meeting flow; prepare agendas/briefs
• Capture action items, assign owners/deadlines, and follow through to closure across teams
• Collect updates from senior stakeholders; produce concise Senior Director ready summaries
• Prepare a weekly Senior Director Dashboard (KPIs, risks, open actions, decision points)

HR Follow-up & Performance Monitoring (via tracking & reporting)

• Track the progress of performance routines (goals/OKRs, review cycles, action items) and report status to the Senior Director /leadership
• Maintain simple HR tracking dashboards (headcount, hiring status, performance cycle progress, key risks)
• Follow up with teams to ensure HR-related actions are completed and visible (no “HR management”, strong follow-up and reporting)
• Actively support new hire onboarding/placement: coordination, checklists, stakeholder follow-up, early-stage progress summaries and issue escalation

Data, Systems & Documentation

• Use CRM / ERP / DMS data for reporting and basic analysis; turn outputs into dashboards/summaries/presentations
• Support contract/offer/NDA workflows with first-pass notes, risk flags, and revision coordination (not a legal role)
• Prepare market/competitor snapshots and 1–2 page executive summaries using internal systems + reliable external sources

What We’re Looking For

• Fluent Turkish & English (C1+); strong written communication
• 4–7+ years of relevant experience (Executive Assistant, Business Ops, Program/Project support, HR reporting support, Consulting, Commercial Ops, etc.)
• Strong follow-up mindset (“close the loop”), stakeholder communication, and discretion
• Strong Excel/Google Sheets + PowerPoint; comfortable with CRM/ERP/DMS data
• Mostly on-site in Çerkezköy (Tekirdağ) (daily commuting from Istanbul is not expected)
• Flexibility to support occasional meetings/briefings outside standard hours due to Senior Director travel/time-zone differences