Executive Assistant for a (Luxury Event Planning Company)

Overview
Job Title: Executive Assistant to a (Luxury Event Planner)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a luxury event planner + Company. This role is ideal for someone who thrives in a fast-paced, environment and has a passion for delivering exceptional experiences.

Key Responsibilities:

• Provide high-level administrative support, including calendar management, scheduling, and travel coordination
• Assist in planning and executing luxury events, ensuring flawless attention to detail
• Communicate with high-profile clients, vendors, and partners in a professional and discreet manner
• Manage correspondence, contracts, and event documentation
• Coordinate logistics, timelines, and on-site event support as needed
• Conduct research and assist with creative planning and design elements

Requirements:

• Minimum of 5 years of experience as an Executive Assistant, preferably in events, hospitality, or a related luxury industry
• Design Proficiency with AI tools and platforms to streamline workflows and enhance productivity a plus
• Strong working knowledge of Canva for presentations, proposals, and design needs
• Exceptional organizational and multitasking skills
• Excellent written and verbal communication skills
• Great Customer service skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexible schedule with availability to support events as needed

Preferred Qualifications:

• Experience working with high-net-worth clients or luxury brands
• Strong aesthetic sense and attention to visual detail
• Ability to anticipate needs and problem-solve quickly

If you are polished, resourceful, and passionate about luxury events, we would love to hear from you.

Duties

• Provide comprehensive executive administrative support to senior management, including calendar management using Microsoft Outlook Calendar and Google Workspace.
• Coordinate and assist with event planning logistics, vendor communications, and project timelines to ensure flawless execution of luxury events.
• Manage office operations efficiently by overseeing filing systems, and maintaining office supplies.
• Perform data entry, bookkeeping using QuickBooks, and basic bookkeeping tasks to support financial record accuracy.
• Prepare professional correspondence, proofread documents for accuracy, and transcribe meeting notes or speeches as needed.
• Handle personal assistant responsibilities such as travel arrangements, personal scheduling, and confidential information management.
• Facilitate client interactions with exceptional customer service skills

Experience

• Proven experience as an executive assistant or in a similar administrative role within a luxury or high-end service environment.
• Demonstrated expertise in event planning, design, project coordination, and office management.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and office technology including multi-line phone systems.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Outstanding communication skills with professional phone etiquette and customer service experience that reflects the luxury brand’s standards. This role is paid and offers a vibrant environment where your skills will directly contribute to creating extraordinary events while supporting a team dedicated to excellence. If you are energetic, detail-oriented, creative and fast paced we invite you to apply!

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Greenwich, CT 06830