Executive Assistant & Front Desk Coordinator (Hybrid Role)

Job Summary

Homer Senior Citizens, Inc. (HSC) is seeking a highly organized, professional, and proactive Executive Assistant & Front Desk Coordinator to support the Director of Operations and Director of Care Services while serving as a key point of contact at the front desk.

This hybrid role blends executive-level administrative support with receptionist responsibilities and requires a strong ability to manage competing priorities in a fast-paced, service-oriented environment. The ideal candidate will demonstrate exceptional attention to detail, sound judgment, and the ability to handle confidential information with discretion. This position plays a critical role in supporting both operational efficiency and quality care coordination across the organization.

***This is an in-person role, not remote/wfh work.***

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the Director of Operations and Director of Care Services
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments
• Prepare, transcribe, and distribute meeting minutes with clear documentation of action items
• Assist with coordination of projects, reports, and departmental communications
• Support compliance-related documentation and organization as needed

Front Desk & Communication

• Serve as the first point of contact for visitors, families, and community members
• Answer and route incoming calls with professionalism and strong phone etiquette
• Provide general information and ensure a welcoming, supportive environment for all guests

Operational & Organizational Support

• Maintain organized digital and physical filing systems for easy retrieval and compliance
• Proofread and format documents to ensure clarity, accuracy, and professionalism
• Assist with event planning and coordination for meetings, trainings, and community events
• Collaborate across departments to support communication and streamline workflows

Additional Responsibilities

• Social media support and basic content coordination
• Data entry and administrative support within QuickBooks
• Assist with tracking tasks, follow-ups, and departmental needs
• Perform other duties as assigned to support organizational operations

Qualifications & Requirements

• Proven experience in an administrative role, preferably supporting executive leadership
• Experience in healthcare, senior services, or a nonprofit environment is a plus
• Strong proficiency in Microsoft Office Suite and familiarity with tools such as DocuSign
• Excellent typing skills with a high degree of accuracy
• Exceptional organizational and time management skills with the ability to prioritize effectively
• Strong written and verbal communication skills, including proofreading and professional correspondence
• Ability to handle sensitive and confidential information with discretion
• Proactive problem-solving skills and the ability to anticipate needs
• Comfortable working in a dynamic environment that supports both operations and care services

Schedule & Benefits

• Schedule: Day shift, no weekends
• Benefits: Paid time off

Why Join HSC?

At HSC, you’ll be part of a mission-driven organization dedicated to supporting seniors in our community through compassionate care, connection, and services. This role offers a unique opportunity to work closely with leadership while making a meaningful impact on daily operations and resident experience.

If you’re someone who thrives in a multi-faceted role, enjoys supporting both people and systems, and values purpose-driven work—we encourage you to apply.

Pay: $25.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person