Executive Assistant - Health Services Department

About the Company

Position Overview:

As a Clinical Operations Associate at Nao Medical, you will work directly with the Director of Advanced Practice to support provider performance, operational efficiency, and strategic initiatives. This role goes beyond traditional executive support. You will act as an extension of the Director by analyzing data, identifying trends, and providing actionable insights that drive clinical and operational decisions.

The ideal candidate is highly analytical, detail-oriented, and proactive, with the ability to think critically and operate in a fast-paced healthcare environment.

Why Join Nao Medical

At Nao Medical, you won’t just be supporting operations—you’ll be directly influencing clinical performance and patient care outcomes. This role offers:

• Direct Impact on Clinical Operations:
  Work alongside senior clinical leadership to improve provider performance and patient outcomes across multiple sites

• Strategic Exposure:
  Gain visibility into high-level decision-making, provider management, and operational strategy
• Career Growth:
  Build a strong foundation in healthcare operations with opportunities to grow into leadership roles

• Entrepreneurial Environment:
  Join a fast-paced, high-growth organization that values initiative, ownership, and continuous improvement

Primary Responsibilities

Provider Performance Monitoring

• Review provider performance metrics and dashboards regularly

• Identify trends, gaps, and red flags, and escalate findings to the Director
• Coordinate and schedule performance review discussions with providers

• Track action items and ensure timely follow-ups

Strategic & Operational Support

• Act as a thought partner by reviewing reports, documents, and operational data

• Provide insights, recommendations, and observations to support decision-making

• Assist in preparing summaries and briefing materials for leadership discussions

Interview & Hiring Support

• Participate in interviews for Advanced Practice roles

• Document candidate evaluations and provide structured feedback

• Support hiring decisions by assessing both clinical and operational fit

Executive & Administrative Support

• Manage calendar, scheduling, and prioritization for the Director

• Ensure alignment of meetings, deadlines, and key initiatives

• Proactively remind and prepare the Director for upcoming priorities

Process Improvement

• Identify inefficiencies in workflows and suggest improvements

• Support the implementation of systems and processes to enhance productivity and reporting controls.

Job Requirements

Education:

• Bachelor’s degree in Healthcare Administration, Business, or related field

Experience and Qualifications:

• 2–5 years of experience in healthcare operations, clinical support, or executive support

• Strong analytical and critical thinking skills
• Ability to interpret data and translate insights into actionable recommendations
• Excellent communication and organizational skills
• High level of discretion and professionalism
• Proactive, detail-oriented, and highly dependable

• Experience working with healthcare providers (NPs, PAs, MDs) is a plus

• Ability to work in Eastern Time, from 8:00 AM to 5:00 PM, Monday through Friday, with flexibility to work overtime or during weekends as needed.

• Reliable wired internet connection (100 Mbps minimum).
• Computer/laptop with Intel Core i5 or Ryzen 5 processor, 8GB RAM minimum, and 128GB free storage.
• Dual-screen setup preferred for enhanced productivity.
• Operating system: Windows 10 or macOS (latest version).
• Clear webcam (1080p or higher resolution) and microphone for communication.
• Backup systems for electricity and internet outages.

• Competitive Compensation Package: Attractive base salary with performance-based incentives
• Remote Work with Earned Flexibility: This is a fully remote role. Once you demonstrate strong performance and reliability, you may be granted greater flexibility in managing your schedule and work hours
• Professional Development: Opportunities for continued education, training, and certifications
• Paid Time Off (PTO)
  
  

At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations.

Our mission is simple: provide accessible, quality care tailored to each patient's needs through our multi-specialty practice. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities.

Experience the Nao Medical difference. Join us in transforming healthcare, Nao!