Executive Assistant – Healthcare - New York, NY

Job Title: Executive Assistant – Healthcare
Location: New York, NY 10004
Duration: 14 Weeks
Schedule: Monday – Friday | 9:00 AM – 5:00 PM

Position Overview

"Navitas Healthcare, LLC" is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior healthcare leadership, including Chief Medical Officers. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. Experience supporting hospitals or large healthcare systems is strongly preferred.

Key Responsibilities

• Provide executive-level administrative support to senior leadership
• Manage complex calendars, schedule meetings, and coordinate logistics
• Prepare, edit, and format reports, presentations, and official documents
• Handle correspondence with professionalism and strict confidentiality
• Organize meetings, prepare agendas, and record meeting minutes
• Coordinate conference rooms and virtual meetings (Microsoft Teams, Zoom)
• Maintain organized digital and physical filing systems
• Support procurement activities and track vendor invoices
• Ensure compliance with data privacy and security standards
• Assist in preparing executive and board-level presentations
• Manage sensitive and confidential information with discretion

Required Qualifications

• Bachelor’s degree required (Master’s preferred)
• Minimum 2+ years of experience in administrative or executive support
• Experience in healthcare settings or large hospital systems preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access)
• Strong written and verbal communication skills
• Excellent organizational, multitasking, and time management abilities

Preferred Skills

• Experience with Google Workspace, Outlook, and Microsoft Teams
• Knowledge of data management and reporting
• Experience coordinating executive calendars and virtual meetings
• Familiarity with procurement processes and invoice tracking
• Ability to create executive-level and board-ready materials
• Strong attention to detail and prioritization skills

For more details contact at hdavda@navitashealth.com or Call / Text at 516-862-1169.

About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.