Executive Assistant & HR Coordinator

Company Overview

POWER-tek Global Inc. is a leading provider of energy and infrastructure solutions, empowering clients with advanced power systems, smart grid modernization, AI-driven analytics, and workforce and talent services across global markets. With decades of experience and a commitment to innovation, sustainability, and excellence, POWER-tek supports utilities, governments, enterprises, and critical infrastructure projects worldwide. Powertek USA

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & HR Coordinator to support our executive leadership and manage key human resources functions. This hybrid role combines high-level administrative support with HR operational responsibilities, ensuring smooth executive workflows and effective HR processes that support our growing global team.

Key Responsibilities
Executive Support

• Manage and maintain the senior leadership calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts.
• Act as the primary point of contact for internal and external communications on behalf of executives; screen calls, draft correspondence, and ensure timely follow-up.
• Prepare agendas, take meeting minutes, and distribute action items for leadership and cross-functional meetings.
• Coordinate and organize travel arrangements, itineraries, and expense reconciliations.
• Maintain confidential and sensitive information with the highest level of discretion.

Administrative Functions

• Organize and maintain all electronic filing systems, ensuring documentation is up to date and accessible.
• Assist with the preparation of reports, presentations, and executive correspondence.
• Support office operations, including supply orders, facility coordination, and vendor communications as needed.
• Serve as a liaison between executives and internal teams, clients, and external partners.

Human Resources Support

• Assist in the full employee lifecycle, including onboarding new hires, preparing orientation materials, and coordinating HR documentation.
• Support recruitment processes - posting job openings, scheduling interviews, and communicating with candidates.
• Maintain and update employee records, HR files, and HRIS data accurately and securely.
• Help ensure compliance with company policies and applicable employment laws.
• Assist in benefits administration, performance review coordination, time-off tracking, and HR reporting.
• Respond to routine HR inquiries and act as a point of contact for employee questions or concerns.

Qualifications

• Proven experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role.
• Experience or strong interest in Human Resources administration and HR processes.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to handle sensitive information with confidentiality.
• Proficiency with MS Office (Word, Excel, PowerPoint) and HR/administrative tools.
• Ability to work independently, prioritize tasks, and adapt in a dynamic environment.

Job Type: Full-time

Work Location: Remote