Executive Assistant & HR Operations Coordinator

Executive Assistant & HR Operations CoordinatorRole Overview

We are looking for a highly organized and reliable Executive Assistant & HR Operations Coordinator to support daily administrative, HR, and office management activities. This role is essential to ensuring smooth internal operations, staff support, compliance with company policies, and efficient coordination of administrative processes.

The position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple responsibilities independently.

Key ResponsibilitiesAdministrative & Executive Support

• Assist management with daily operational and administrative tasks
• Coordinate schedules, reminders, and internal follow-ups
• Handle documentation, records, and internal communications
• Support management with special requests and priority tasks

HR Administration

• Track employee attendance, lateness, punch-in/punch-out records
• Manage leave requests, approvals, and balances
• Coordinate staff insurance renewals and HR documentation
• Maintain employee files and ensure records are up to date
• Support onboarding and administrative employee processes

Office Operations

• Monitor office supplies and ensure adequate stock levels
• Coordinate with vendors and service providers (cleaning, maintenance, etc.)
• Handle office-related expenses and tracking
• Ensure the workplace environment remains organized and functional

Compliance & Organization

• Maintain structured records of expenses and administrative documents
• Ensure internal procedures are followed
• Track recurring administrative deadlines
• Assist in implementing and improving internal processes

Desired Candidate Profile

We are looking for a responsible, discreet, and highly organized professional who can manage multiple administrative tasks while maintaining accuracy and efficiency.

The ideal candidate should:

• Be extremely organized and detail-oriented
• Have strong time management skills
• Be proactive and solution-oriented
• Be trustworthy and discreet with confidential information
• Be able to multitask efficiently
• Have strong communication skills
• Be dependable and consistent

Requirements

• 2–5 years experience in Administration, HR Support, or Executive Assistance
• Strong proficiency in Microsoft Office / Google Workspace
• Experience handling HR administrative tasks is preferred
• Fluent in English (mandatory)
• Arabic is a strong advantage
• Ability to work independently and manage priorities

Key Success Indicators

Performance will be evaluated based on:

• Accuracy of records and documentation
• Timely handling of HR and administrative tasks
• Office operational efficiency
• Responsiveness to management requests
• Organization and process improvement contributions

✅ This version is optimized to attract

• structured profiles
• responsible candidates
• HR-admin hybrids
• operations-minded assistants

Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month