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Executive Assistant - HR, Risk & Compliance
Posting Category
Full-Time Staff/Management
Starting salary range
$55,114-$71,649
Faculty Position (if applicable)
About Harford Community College
Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website.
Affirmative Action and Equal Employment Opportunity Statement
Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.
Benefits
Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 18 days of paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!
Job Description
The Executive Assistant, under general direction, performs varied, complex, and confidential administrative and office support to the Vice President for Human Resources, Risk and Compliance and to the entire division as needed and requested. This position prepares, maintains, and administers complex administrative reports, budgets, contracts, and records (both electronic and paper) in accordance with departmental and college procedures; conducts research and provides briefings of results, serves as liaison between the executive and internal and external constituencies at all levels of the College and other organizations; and is required to maintain the highest degrees of integrity and trust.
Duties include, but are not limited to:
- Performing initial contract evaluation to ensure all documents necessary to complete a review are included, ensuring accurate terms and conditions are incorporated, and coordinating further reviews as necessary
- Independently researching applicable regulations, policies, and guidance documents for contract management issues
- Maintaining contractual records and documentation
- Coordinating department budget tracking and reconciliation processes, including creating and processing contracts, agreements, invoices, and requisitions, and developing budget reports as needed
- Drafting, editing, revising, proofing, and routing a variety of documents including policies, reports, highly confidential correspondence, memoranda, contracts, and proposals ranging from routine to complex
- Managing projects
- Developing meeting agendas, attending meetings, and taking notes
- Assisting with special events and meeting logistics
- Developing and implementing processes to increase efficiency, including systems and process changes; specifically, assisting with developing a contract management system for reporting and tracking start/end dates, renewals, terminations, contract compliance issues, and contract terminations completions
- Performing other duties as assigned by the supervisor
This is an exempt, professional staff position reporting to the Vice President for Human Resource, Risk & Compliance.
Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.
Required Education
A minimum of an associate degree is required.
Required Experience
Minimum of five years of experience providing administrative support to leadership personnel is required, to include:
- experience preparing for and reporting on senior/board-level meetings, from agenda to minutes
- experience drafting and monitoring budgets
- experience editing Web pages
- experience handling sensitive material and maintaining confidentiality
Required Knowledge, Skills, & Abilities
- Advanced skills and proficiency using Office 365 software, including Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams
- Proficiency in managing Outlook calendars
- Knowledge of Smartsheet, Adobe Acrobat and AdobeSign
- Familiarity with other digital applications, including work order systems and room schedulers
- Ability to learn new technology programs
- Demonstrated ability to assist in planning and executing special events
- Excellent communication skills, including the ability and confidence to interact with internal and external customers at all levels of an organization with the highest degree of discretion and confidentiality
- Ability to think critically and be an effective problem-solver
Preferred Qualifications
- Bachelor’s degree
- General Human Resources knowledge/coursework or previous Human Resources work experience
- Previous experience with budgets and contract administration/contract law or legal support
Hours per Week
40 - 100%
General Weekly Work Schedule
Monday–Friday, with your schedule set in coordination with your supervisor
Posting Detail Information
Posting Number
2026-047FSFA
Number of Vacancies
1
Open Date
Close Date
06/23/2026
Open Until Filled
No
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