Executive Assistant III

Role Overview

Reporting to the Executive Vice President (EVP), the Executive Assistant III will provide specialized and complex administrative activities in support of the Executive Vice President (EVP). Responsibilities include providing critical support through research, analysis, writing, information coordination, distributing correspondence, scribing, distributing meeting minutes and relationship management. The individual must possess and model a professional demeanor and is organized, self-motivated with strong interpersonal skills and an effective communicator.

Work Arrangement

• This is a 100% Remote position but you must live in the EST time zone

Responsibilities

• Develop, review, edit and draft presentations and documentation in collaboration with the EVP and Leadership team; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes; composing correspondence as necessary
• Coordinate the activities of the EVP, including management of complex calendars, travel arrangements, including expenses and associated logistics
• Create professional and quality documents using Microsoft Office suite
• Develop an in-depth understanding of the EVP’s priorities, needs and role within the organization to appropriately commit their time to those requesting access
• Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the company
• Anticipate EVP needs and proactively solve problems and/or independently handle issues as necessary
• Serves as primary liaison to various internal and external constituencies on behalf of the EVP, including screening correspondence and telephone calls; keeping executive leadership informed of all matters requiring their attention
• Maintain the strictest levels of confidentiality and interact appropriately with all levels of the organization
• Prepare meeting reports and minutes, correspondence, presentations, organization charts and other such required documentations for the organization
• Coordinate support of organization and department wide initiatives with Associate Services Manager/department
• Continuously review operating practices and procedures and contribute to process improvements when required
• Support the facilitation of in-person and virtual meeting logistics as needed, including
  o Drafting of agendas and other planning arrangements (coordination of meeting space and catering, if applicable).
  o Uploading and maintaining confidential meeting documents and other deliverables using Microsoft SharePoint.
  o Timely transcription and distribution of committee meeting minutes.

Education and Experience

• Five to ten (5 – 10) years of executive level experience
• Ten (10)+ years of related experience supporting a EVP or similar senior
• Advanced proficiency with Microsoft Office applications, to include Word, Excel, PowerPoint and Visio required
• Prior experience developing presentations for executive level audiences
• Prior MS Visio experience for the purposes of documenting workflows
• Proficient skills and experience with SharePoint
• Ability to identify problems, collect and analyze information and recommend solutions
• Ability to plan, organize and handle multiple tasks independently
• Ability to maintain the strictest levels of confidentiality and interact appropriately with all levels of the organization
• Bachelor’s Degree or equivalent work experience

Our Comprehensive Benefits Package

Flexible work solutions including remote options, hybrid work schedules, Competitive pay, Paid time off including holidays and volunteer events, Health insurance coverage for you and your dependents on Day 1, 401(k) Tuition reimbursement and more.

Your career starts now. We’re looking for the next generation of health care leaders.

At AmeriHealth Caritas, we’re passionate about helping people get care, stay well and build healthy communities. As one of the nation's leaders in health care solutions, we offer our associates the opportunity to impact the lives of millions of people through our national footprint of products, services and award-winning programs. AmeriHealth Caritas is seeking talented, passionate individuals to join our team. Together we can build healthier communities. If you want to make a difference, we’d like to hear from you.

Headquartered in Newtown Square, AmeriHealth Caritas is a mission-driven organization with more than 30 years of experience. We deliver comprehensive, outcomes-driven care to those who need it most. We offer integrated managed care products, pharmaceutical benefit management and specialty pharmacy services, behavioral health services, and other administrative services.

Discover more about us at www.amerihealthcaritas.com.