Executive Assistant: in-person/remote Oakland CA

Personal Executive Assistant

Part-Time | Oakland, CA (In-Person) | $25-35/hour

About the Role

A busy Oakland-based professional is looking for a resourceful and highly organized Personal EA split time between two different households to help manage a wide range of life, health, financial, and personal projects including organizing support and response related to a recent breast-cancer diagnosis. This role will have both in-person and remote components. Part-time trial period. Potential to become full-time based on fit.

Key ResponsibilitiesLife Admin & Scheduling

• Process mail and paperwork into actionable task lists; manage a complex personal calendar
• Coordinate appointments across health, finance, legal, and personal domains
• Help buy/sell items and manage related research and logistics

Home & Personal Space

• Coordinate home projects: wall repairs, art, curtains, rugs, plants, AC installation
• Source and schedule vendors (cleaners, laundry, alterations, handypeople)

Health & Self-Care

• Schedule and track medical appointments (mammogram, LASIK, PT, general health)
• Research health topics: hormone supplementation, joint treatments, egg harvesting, PT plan
• Set up a meal train, chemo support system
• Research keto diet optimization; help write and launch a GoFundMe

Finance, Legal & Real Estate

• Build a personal lifestyle budget; support client invoicing and tracking
• Research mortgages, trust structures, and a potential condo purchase for family
• Identify and schedule meetings with a financial advisor and estate attorney
• Research philanthropic structures (DAF, foundation) and aligned giving opportunities

Travel, AI & Other Projects

• Research and help design upcoming trips (Europe in August, China in December)
• Help set up AI tools and automations to streamline recurring tasks

You’re a Great Fit If You…

• Are highly organized and love creating systems from chaos
• Research quickly and surface what’s most relevant — not just what’s easiest to find
• Take initiative and work independently
• Great at task switching and able to absorb criteria and requirements to do independent research
• Are local to the East Bay and available for in-person work in Oakland
• Have relevant experience
• Have your own car for errand-running

To apply: Send a short note about why this role appeals to you and a resume/summary of your most relevant experience.

Pay: From $28.00 per hour

Work Location: Hybrid remote in Oakland, CA 94611