Executive Assistant – International Marketing Company

About the Company

Our client is a fast-growing international marketing group, partnering with global brands across digital strategy, creative campaigns, and performance marketing. With offices in North America, Europe, and Asia, the company fosters a collaborative, multicultural environment driven by innovation, excellence, and integrity.

About the Role

We are seeking a highly organized, proactive, and discreet Executive Assistant to support members of the C-suite (CEO, CMO, and Global Managing Partners). The ideal candidate will be experienced in managing complex schedules, handling sensitive information, and navigating a fast-paced, international environment.

This role requires excellent communication skills, strong attention to detail, and the ability to anticipate needs and manage priorities across time zones.

Key Responsibilities

Executive Support

• Manage complex and frequently changing calendars across multiple time zones
• Coordinate internal and external meetings, including global leadership sessions, board meetings, and client events
• Handle travel arrangements (flights, accommodations, itineraries, visas) for executives and occasionally for their teams
• Prepare presentations, reports, and meeting materials, often with a high level of confidentiality

Communication & Coordination

• Act as the main point of contact between executives and internal/external stakeholders
• Draft and proofread correspondence, emails, and executive communications
• Support coordination between international offices (Europe, LATAM, APAC)
• Liaise with clients and senior partners with professionalism and cultural sensitivity

Project & Office Management

• Support planning of executive offsites and company events
• Assist in budget tracking, expense reporting, and vendor management
• Ensure smooth day-to-day operations and anticipate administrative needs

Profile & Requirements

• Minimum 5 years of experience as an Executive Assistant, ideally supporting C-level leaders in an international or marketing/communications company
• Strong proficiency in Microsoft Office Suite and Google Workspace ; experience with Concur , Slack , or Zoom is a plus
• Exceptional written and verbal communication skills in English and Spanish
• Proven ability to handle confidential information with discretion
• Strong sense of ownership, reliability, and adaptability in a dynamic environment
• Ability to manage multiple priorities and deadlines independently