Executive Assistant - Marketing

Overview
We are seeking a dynamic and highly organized Executive Assistant specializing in Marketing to join our team. This energetic role offers the opportunity to support senior marketing executives by managing complex schedules, coordinating projects, and handling a variety of administrative tasks with precision and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive communication, and a passion for marketing initiatives. This paid position is perfect for someone eager to develop their administrative expertise within a vibrant marketing setting.

Duties

• Provide comprehensive executive administrative support to marketing leadership, including calendar management using tools like Microsoft Outlook Calendar and Google Workspace.
• Coordinate and assist with planning marketing events, meetings, and campaigns, ensuring all logistics are handled efficiently.
• Manage correspondence via multi-line phone systems, email, and other communication channels with professionalism and excellent phone etiquette.
• Oversee office management tasks such as filing, data entry, document proofreading, transcription, and maintaining organized records.
• Support bookkeeping and invoicing activities using QuickBooks or similar accounting software; handle basic bookkeeping duties and expense tracking.
• Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of marketing initiatives.
• Assist with personal assistant responsibilities as needed, including travel arrangements, appointment scheduling, and other clerical duties to support executive productivity.

Qualifications

• Proven experience in office management, administrative support, or as a personal assistant within a professional environment.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with office equipment such as multi-line phone systems.
• Experience with event planning, project coordination, data entry, filing systems, and clerical tasks.
• Knowledge of bookkeeping tools like QuickBooks and proficiency in basic bookkeeping practices.
• Exceptional typing speed combined with transcription and proofreading skills for accurate document preparation.
• Outstanding customer service skills with professional phone etiquette and the ability to handle sensitive information discreetly. Join us to be an integral part of a lively marketing team where your organizational talents will drive success! This role offers an exciting chance to sharpen your administrative skills while supporting innovative marketing projects in a collaborative environment.

Pay: $34.00 - $40.00 per hour

Work Location: In person