Executive Assistant / Music Rights & Digital Media Coordinator

Employment Type: Full-TimeHybrid Schedule: 3 days in office / 2 days remoteSalary: $18–$25 per hour (commensurate with experience)Hours: Monday–Friday, 9:00 AM–5:00 PM, occasional Saturdays as needed

About the Role

FREE WORLD MUSIC LTD is seeking a highly organized and tech-savvy Executive Assistant / Music Rights & Digital Media Coordinator to support our music rights management and production operations. This position offers significant growth potential for someone interested in music publishing, royalty administration, artist development, digital marketing, and the evolving music business landscape.

The ideal candidate is detail-oriented, proactive, comfortable working with data and digital platforms, and knowledgeable about current social media trends and music industry technology.

Key ResponsibilitiesExecutive & Administrative Support

• Provide direct administrative support to company executives.
• Manage calendars, appointments, meetings, and communications.
• Prepare reports, presentations, correspondence, and business documents.
• Organize digital and physical filing systems.
• Handle data entry, document processing, scanning, and record management.
• Coordinate travel arrangements and company events as needed.

Music Rights & Royalty Administration

• Process and monitor royalty statements and payments.
• Assist with music publishing registrations and copyright administration.
• Track song registrations, metadata, splits, and licensing information.
• Maintain accurate databases and records.
• Assist with rights management and royalty reporting projects.

Social Media & Digital Marketing

• Create, schedule, and publish content across social media platforms.
• Manage company accounts on Instagram, TikTok, Facebook, YouTube, LinkedIn, and X.
• Monitor engagement, messages, comments, and audience growth.
• Assist with artist and project promotion campaigns.
• Develop content calendars and coordinate marketing initiatives.
• Track analytics and prepare performance reports.

Music Industry Technology & Platform Management

Knowledge or willingness to learn:

• Music publishing administration systems.
• Digital distribution platforms.
• Content management systems and website updates.
• Streaming platforms and artist dashboards.
• AI-powered productivity and content creation tools.
• Music analytics and audience development platforms.

Experience with any of the following is a plus:

• Spotify for Artists
• Apple Music for Artists
• YouTube Studio
• Meta Business Suite
• Canva
• Hootsuite
• Buffer
• Mailchimp
• WordPress
• Google Workspace
• ChatGPT and AI productivity tools

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple projects and deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with social media management and content creation.
• Comfortable learning new software and digital platforms.
• Interest in music publishing, copyright, royalties, and the music business.
• Professional demeanor and strong attention to detail.
• Self-motivated, dependable, and solution-oriented.

Preferred Qualifications

• Previous experience in music, entertainment, publishing, marketing, or media.
• Knowledge of music publishing, copyright, PROs, and royalty administration.
• Experience managing business or artist social media accounts.
• Familiarity with digital marketing, SEO, and email marketing.
• Bilingual (English/Spanish) is a plus.

Growth Opportunity

This position offers hands-on exposure to:

• Music Publishing
• Copyright Administration
• Royalty Accounting
• Artist Development
• Digital Marketing
• Social Media Strategy
• Licensing & Sync Opportunities
• Music Technology & AI Tools

Interested candidates should submit a resume and a brief cover letter outlining their experience with administration, social media management, and the music industry.

FREE WORLD MUSIC LTD is an equal opportunity employer.

Pay: From $18.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance
• Referral program

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Miami, FL 33127 (Required)

Ability to Relocate:

• Miami, FL 33127: Relocate before starting work (Required)

Work Location: Hybrid remote in Miami, FL 33127