Executive Assistant Office Manager

Our solutions protect patients!

Founded in 1932, Xttrium Laboratories, Inc. is a Family Owned and Operated Company based out of the Chicagoland area. We are committed to human health and take great pride in being a leading manufacturer and supplier of antiseptic products across the country. Xttrium Laboratories began as a small group of doctors and nurses working to treat individual patient needs. Today, our portfolio has expanded to over 150 different FDA-approved infection prevention and healthcare products. With 85 years of experience, the Xttrium Team is driven to provide solutions to a wide variety of health and safety concerns.

Role: Executive Assistant/Office Manager

FLSA classification: Exempt

We are excited to offer this key opportunity with our team! We are seeking a highly organized, proactive Executive Assistant/ Office Manager to support and partner with Xttrium’s leadership team. This person will also oversee daily office operations.

Key Responsibilities

• Manage leadership calendars and meetings.
• Ability to take comprehensive notes.
• Organize meeting agendas.
• Be the liaison between staff, vendors, customers and Executive Leadership, ensuring they are focused on most critical company items while managing expectations.
• Handle travel and expenses for key leadership roles.
• Plan and execute Company events and other projects in coordination with Human Resources.
• Help support agendas, capture action items, and assist with PowerPoint presentations.
• Manage daily office flow, supplies, vendors, and equipment, ensuring functionality and adherence to policy.
• Serves as Office Manager first point of contact to external visitors.
• Support leadership communications through various channels.
• Other projects and duties, assigned.

Required and Preferred Education, Experience and Skills

• A minimum of an associate’s degree in business or a related subject and five (5) years of experience. A minimum of a high school diploma or the equivalent plus ten (10) plus years of relevant experience preferred.
• The position is required to be on-site during business hours.
• Strong written and verbal communication skills.
• Ability to organize multiple tasks and drive to completion.
• Demonstrated self-starter with a detail-orientation approach.
• Ability to independently influence and lead projects to completion.
• Proficient in Microsoft Software (Word, PowerPoint, Excel).
• Ability to demonstrate creative thinking and resourcefulness.
• High discretion, professionalism, adaptability, and ability to hold confidentiality with company information.

Compensation: Salary Range & Benefits Offered

The role offers a general range between $80,000 to 105,000 per annum. Final compensation will be determined based on relevant experience, education, and internal equity.

Xttrium offers a comprehensive list of benefits including but not limited to:

• Full medical, dental, vision as well as company paid life insurance and disability coverages.
• A comprehensive and competitive 401(k) retirement and savings program

We are proud to be an Equal Opportunity Employer. We welcome people of all backgrounds, experiences, and perspectives. Employment decisions are made based on skills, qualifications, and potential; never on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected trait.