Executive Assistant & Office Manager, Brands & Ventures

About HYBE America

HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world’s most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Trust, and Autonomy.

Position Overview

We are seeking a highly organized, business-minded Executive Assistant & Office Manager,

Brands & Ventures to support senior leadership while owning day-to-day office operations for

our New York office.

This role supports the President, Brands & Ventures and sits at the center of brand development, partnerships, content, licensing, investments, and special initiatives. It is ideal for someone with 2-3+ years of experience supporting senior executives who is ready to take full responsibility for office operations while continuing to operate as a trusted extension of executive leadership.

The role combines high-level executive support, business coordination, and end-to-end office

management. Success requires strong judgment, operational discipline, discretion, and the ability to manage multiple work streams without hand-holding in a fast-paced environment.

This is a full-time, hybrid role based in New York, NY, with required in-person collaboration

several days per week.

Key Responsibilities

Executive & Brands Support (75%)

• Manage complex executive calendars, scheduling, meetings, and travel with an

understanding of business priorities, deal timelines, and cross-functional dependencies.

• Maintain daily priorities and follow-up workflows, anticipating needs and proactively

flagging conflicts or risks.

• Prepare meeting agendas, briefing materials, and presentations; attend meetings as

needed to capture notes, decisions, and action items.

• Act as a point of coordination between the President, internal teams within global

organization, and external partners across brand development, content, fashion, lifestyle,

investments, and nonprofit initiatives.

• Draft, review, and manage internal and external correspondence on behalf of the

executive as directed.

• Handle sensitive information with a high degree of discretion and professionalism.
• Leverage productivity and AI tools such as ChatGPT, Gemini, and Notion to streamline

workflows and improve output quality.

• Identify opportunities to improve operational efficiency through better systems,

documentation, and tools.

• Support the executive office with organized, accurate, and well-structured digital

materials.

• Submit and track executive-related expense reports monthly; process invoices in

coordination with Accounting.

Office Management & Workplace Operations (25%)

• Own full responsibility for office operations for the New York office, ensuring a

professional, organized, and efficient workplace.

• Serve as the primary point of contact for visitors, partners, vendors, and building

management.

• Manage front-of-office operations including conference room scheduling and meeting

coordination (in-person and virtual).

• Own relationships with building management and service providers; proactively manage

maintenance, repairs, and facilities issues.

• Oversee ordering, inventory, and organization of office supplies, snacks, and shared

resources.

• Manage mail, shipping, and package logistics.
• Submit and track office-related expense reports; process invoices in coordination with

Accounting.

• Program and issue key cards; manage office access and onboarding logistics for new

hires.

• Plan and execute internal office events and initiatives that support culture and

collaboration.

• Maintain office-related documentation, trackers, and internal records.
• Handle confidential information with discretion and professionalism.

Qualifications

• 2-3+ years of experience supporting senior executives and/or managing office operations in a fast-paced environment.
• Strong interest in brands, ventures, and business execution.
• Proven ability to manage competing priorities with accuracy, discretion, and composure.
• Excellent written and verbal communication skills.
• Strong organizational, project management, and problem-solving skills.
• High level of professionalism and sound judgment.
• Proficiency in Google Workspace, Microsoft Office, Apple iOS, and productivity tools.
• Fast learner with a strong interest in adopting new technology and AI tools to optimize work efficiency.

It’s a bonus if you have

• Academic Background: Degree in Business Administration, Music Business, or a related field.
• Proactive Mindset: Ability to anticipate executive needs and resolve operational bottlenecks independently.
• Industry Insight: Solid understanding of the global music business ecosystem and commercial trends.
• Fluent proficiency in Korean (both written and verbal).

Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know.

Salary Range

The salary range for this job is $90,000 to $100,000. This is a good faith effort at the time of posting. This range is base salary only and does not include benefits and any other compensatory components of the role.

Why Join Us

At HYBE America, you’ll play a pivotal role in shaping the voice and reputation of one of the most dynamic and innovative companies in global entertainment. You’ll work with some of the world’s most exciting artists and help tell the stories that define culture. We back our passion for music with benefits that take care of you, so you can bring your best to the work that inspires millions.

Benefits

• Medical, dental, and vision insurance
• Company 401(k) match up to 5%
• Flexible paid time off
• FSA
• Life insurance
• Wellhub membership that gives you access to gyms and fitness studios
• Excellent parental leave policies

***HYBE America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.***

Salary Range: $90,000-$100,000.