Executive Assistant & Office Manager / Fulfillment operations

Executive Assistant + Office Operations Coordinator (Part-Time)

We are looking for a highly organized, trustworthy, and proactive person to help support daily office operations, executive assistance tasks, and fulfillment logistics for a company based in South Austin.

This role is ideal for someone who enjoys wearing multiple hats, staying organized, and helping keep a fast-moving office running smoothly. The position will begin at approximately 25 hours per week, though hours may vary depending on workload and projects.

Responsibilities could include:

• Executive assistant support including email management, scheduling, errands, and administrative coordination
• Data entry and organization of internal documents and systems
• Assist with daily fulfillment and shipping operations, picking and packing
• Prepare shipping labels, organize outgoing orders, and track logistics
• Help maintain a clean, organized, and efficient office environment
• Coordinate and prioritize multiple tasks and projects simultaneously
• Support various operational and business-related needs as they arise

Preferred Experience:

• with e-commerce operations and/or ShipStation is a strong plus
• Comfortable with modern software, technology, and computer systems
• Familiarity with ChatGPT, AI tools, and using technology to improve efficiency
• Strong written and verbal communication skills
• Experience managing multiple priorities with strong follow-through and attention to detail

Ideal Candidate:

• Organized, detail-oriented, and tidy
• Self-starter who can work independently
• Trustworthy and dependable
• Comfortable around dogs (friendly office golden retriever included)
• Positive attitude with a willingness to learn and adapt
• Strong problem-solving and multitasking skills
• Lives in South Austin

Position Details:

• Part-time
• Approximately 25 hours/week to start
• Compensation: $20–$25/hour depending on experience
• Mileage/gas reimbursement is provided for work-related errands and local business tasks.
• Based in Austin, Texas
• In-person role
• If interested, please send your resume along with a short introduction about yourself and why you think you’d be a good fit for the role.