Executive Assistant – Office & Operations Support

Location: Kemah / League City, TX

Company: Vitelli Industrial

👉 No degree required — we value drive, skills, and problem-solving, and we’re willing to take a chance on the right candidate.

Vitelli Industrial is a rapidly growing energy and industrial supply company, and we are looking for a highly driven Executive Assistant to support our leadership team and oversee daily office operations. This person will play a key role in coordinating business functions, supporting financial processes, managing events, handling travel, and providing executive-level support to keep our organization running smoothly.

We offer flexibility, but it requires someone who is focused, dependable, and efficient when it’s time to work .

• Oversee and coordinate day-to-day office operations
• Provide direct executive support including scheduling, correspondence, and document preparation
• Support financial processes such as invoices, expenses, and reporting
• Manage expense accounts and prepare updates for leadership
• Coordinate travel arrangements and itineraries
• Perform data entry and research projects (including some take-home assignments to be completed within set deadlines)
• Maintain organized digital and physical filing systems
• Assist leadership with office management and event planning (internal and external)
• Attend leadership and client meetings to capture information that helps coordinate business operations for the core team
• Use Excel for reporting, data tracking, and analysis
• Coordinate emails and calendars through Outlook and Microsoft Teams
• Leverage tools like ChatGPT and modern AI technology to improve efficiency and streamline workflows
• Be available to answer emails and phone calls from 7–9am remotely, then begin in-office work at 9am
• Ability to work remotely from 3–5pm as needed to accommodate school schedules
• Optional: Learn sales processes and have the opportunity to earn commissions, provided it does not take away from core responsibilities

• 2+ years of experience in executive support, office management, or administrative coordination preferred, but not required
• Strong knowledge of Excel, Outlook, QuickBooks, and Microsoft Teams (or ability to learn quickly)
• No degree required — we’re willing to take a chance on the right candidate
• Highly organized with excellent attention to detail
• Strong communication skills, both written and verbal
• Ability to coordinate financial and operational processes with discretion
• Comfortable learning and using AI tools and the latest technology
• A true problem solver and self-starter with the ability to anticipate needs
• Highly driven and disciplined , with the ability to stay focused and productive during flexible work hours
• Comfortable working on-site daily (9am–3pm) with flexibility around remote coverage times and take-home tasks
• Ability to multitask and prioritize in a fast-paced setting

✨ Why Join Vitelli?

• Be part of a growing company at the forefront of industrial supply and PFAS-free fire suppression solutions
• Stable, full-time role with built-in flexibility for school schedules
• Work directly with executives and gain exposure to all aspects of business operations
• Attend key meetings and gain insight into strategic decisions and business operations
• Use cutting-edge tools and AI to improve processes and efficiency
• Be part of a culture focused on innovation, accountability, and growth
• Opportunity to grow quickly within the company , including the option to learn sales and earn commissions
• Freedom to pitch ideas, explore new career paths, and shape your role as the company grows
• Company-paid classes, certifications, and training to help you advance your skills and career

👉 If you’re detail-oriented, driven to stay focused , and ready to support a high-performing executive team, we’d love to hear from you.

📩 Apply via Indeed (link in comments) or message me directly here on LinkedIn.

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