Executive Assistant & Operations Coordinator

Marcadors is seeking an Executive Assistant for one of our esteemed client

Job Title: Executive Assistant & Operations Coordinator

Location: Gurgaon, Haryana (On-site Position – Not Remote)

Salary: ₹3.6 LPA (Annual CTC)

Company Overview

We are a rapidly growing multi-business group with diversified interests across various industries, united by a commitment to excellence, innovation, and integrity. Our ventures include:

• KAFA Football Academy – a premier youth sports academy dedicated to nurturing football talent through structured training programs, world-class coaching, and holistic development.
• Fabric by Echelon – a luxury fabric retail brand offering premium materials, personalised service, and a refined customer experience.
• Additional Ventures – several other upcoming and existing business interests under the same group, spanning retail, services, and brand development.

We are looking for a dynamic, resourceful, and detail-oriented Executive Assistant & Operations Coordinator to join our core team and support the leadership in ensuring seamless coordination across all entities.

Position Overview

The Executive Assistant & Operations Coordinator will serve as the operational backbone of the organisation — providing direct support to company leadership while managing day-to-day business activities, communications, and field operations. This is a hands-on, on-site role that blends administrative precision with practical execution.

The ideal candidate will be someone who thrives in a multi-tasking environment, demonstrates initiative, and brings professionalism and structure to a fast-paced, growing ecosystem of businesses.

Key Responsibilities

Administrative & Executive Support

• Manage and streamline communication across all company entities – including emails, phone calls, and correspondence.
• Draft, review, and prepare reports, proposals, and presentations as directed by management.
• Maintain accurate and organised records, including invoices, contracts, and internal documentation.
• Manage calendars, schedule appointments, and coordinate meetings for the leadership team.

Operational Coordination

• Support and oversee daily operations across KAFA Football Academy, Fabric by Echelon, and other group ventures.
• Coordinate inventory management, supplier communication, and order processing for retail operations.
• Assist in the organisation of football training sessions, events, and matches at KAFA.
• Monitor logistics, task execution, and follow-ups to ensure smooth workflow across departments.

Client & Partner Relations

• Represent the company professionally in client and vendor meetings.
• Attend in-person meetings across Gurgaon and nearby regions as required.
• Handle client inquiries, provide updates, and maintain positive relationships with all stakeholders.

General & Marketing Support

• Conduct site visits, handle errands, and coordinate with vendors as required.
• Collaborate with marketing teams to assist with content preparation, coordination, and social media communication.
• Provide additional administrative or project-based support to management when needed.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or a related discipline

(preferred but not mandatory).

• Excellent verbal and written communication skills.
• Strong organisational, time management, and multitasking abilities.
• Proficiency in Microsoft Office and/or Google Workspace.
• Self-motivated and capable of working independently with minimal supervision.
• Must possess a valid driver’s license and be comfortable with travel within the NCR region for meetings and operations.

Personal Attributes

• Highly professional, well-presented, and confident in communication.
• Dependable, disciplined, and committed to delivering quality work.
• Adaptable to changing priorities and able to perform under pressure.
• Proactive, solution-oriented, and willing to take initiative in dynamic situations.

Compensation & Growth

• Salary Package: ₹3.6 Lakhs per annum (CTC).
• Opportunities for career growth and cross-functional exposure across multiple business verticals.
• A dynamic and collaborative work environment offering direct interaction with leadership and decision-making processes.

If you are someone who enjoys variety in your workday, values responsibility, and is eager to contribute meaningfully to multiple growing brands — we would love to hear from you.

Apply now and become an integral part of our expanding business ecosystem.

Job Type: Full-time

Work Location: In person