Executive Assistant (Operations & Leadership Support)

Executive Assistant (Operations & Leadership Support)

Interior Carpentry Design
Orange County, CA | Full-Time | W-2

The Role

Interior Carpentry Design is seeking a high-performing Executive Assistant to support both leadership execution and pre-construction coordination.

To be considered, please apply through this posting. Qualified candidates will be invited to complete a structured evaluation process as part of our commitment to hiring with intention, clarity, and discipline.

This is not a passive administrative role. We're looking for someone who is organized, detail-driven, and technically capable-a professional who can manage priorities, support estimating and material coordination, and ensure operational excellence across the business. This role includes light AutoCAD work (2D drawings and revisions) in support of pre-construction and operations.

You will act as a force multiplier for leadership, while also supporting key pre-construction workflows that directly impact project success.

What You'll Do

Executive & Operational Support

• Own and manage executive calendars, scheduling, and meeting coordination
• Act as a gatekeeper and communication hub for leadership
• Organize and track priorities, projects, and follow-ups across the business
• Support administrative functions, including document management, reporting, and coordination
• Help build, document, and refine internal processes and workflows
• Assist with light project coordination across operations and field teams
• Ensure consistency, professionalism, and follow-through in daily operations

Pre-Construction & Technical Support

• Review and interpret construction drawings and blueprints
• Assist with basic estimating and takeoffs
• Support creation and maintenance of Excel-based estimating and tracking sheets
• Coordinate and order materials from suppliers, ensuring accuracy and timeliness
• Maintain organized records of project specifications, materials, and pricing
• Collaborate with leadership and field teams to ensure alignment between plans, estimates, and execution

What We're Looking For

• 3+ years of experience in an Executive Assistant, Operations, or Administrative role
• Strong organizational skills with exceptional attention to detail and follow-through
• Proactive, resourceful, and able to operate with minimal direction
• Strong written and verbal communication skills
• Professional, composed, and solution-oriented under pressure
• Comfortable working in a fast-paced, growing environment

Technical & Functional Requirements

• Proficiency in AutoCAD required (ability to produce and modify light 2D drawings) or ability to navigate construction drawings
• Strong skills in Excel (tracking, basic formulas, and data organization)
• Experience reading and interpreting blueprints and construction plans
• Exposure to estimating, takeoffs, or material coordination
• Experience ordering materials and coordinating with suppliers

Preferred

• Experience supporting leadership in construction, design-build, or a trade-based business
• Familiarity with construction management platforms (Buildertrend, Procore, or similar)

Why Join Interior Carpentry Design

• Work directly with leadership and play a key role in both operations and project execution
• Be part of a growing, high-quality brand in the construction/design space
• Opportunity to help shape systems, processes, and internal structure
• Clear path for growth as the company scales

Compensation

• Competitive base salary (commensurate with experience)
• Performance-based bonus potential
• W-2 employment

Important Application Instructions

To be considered, please apply through this posting. Qualified candidates will be invited to complete a structured evaluation process as part of our commitment to hiring with intention and clarity.