Executive Assistant / Operations Manager

About the Role

We are seeking a highly organized, detail-oriented Executive Assistant / Operations Manager to work directly with the CEO of a boutique luxury concierge business in Beverly Hills. This is a hands-on, in-person role supporting a fast-moving founder who operates at a strategic level and needs a strong executor to bring structure, follow-through, and precision to daily operations.

This role is ideal for someone who thrives behind the scenes — someone who takes pride in flawless execution, organization, and anticipating needs before they arise.

What You’ll Do

• Manage day-to-day execution of tasks, priorities, and follow-ups
• Coordinate schedules, meetings, and internal workflows
• Draft, proofread, and organize professional documents and communications
• Build and maintain systems (SOPs, checklists, trackers)
• Support operational processes including onboarding, vendors, and logistics
• Ensure nothing falls through the cracks — you are the final layer of detail and accountability

Who You Are

• Exceptionally detail-oriented and highly organized
• Proactive, reliable, and able to manage tasks independently
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, founder-led environment
• Discreet and professional — able to handle confidential information
• Enjoys creating order, systems, and structure

Preferred Background

• Experience as an Executive Assistant, Operations Coordinator, or similar role
• Experience supporting a founder, executive, or small business
• Familiarity with Google Workspace and task management tools (Asana, Notion, etc.)
• Background in luxury services, healthcare, or client-facing environments is a plus

Role Details

• Location: In-person, Century City
• Schedule: ~30 to 40 hours per week
• Compensation: $30/hour
• Growth Potential: Opportunity to expand into a larger operations role over time

How to Apply

Please submit:

• Your resume
• A brief note on why you’re a strong fit for this role
• (Optional but encouraged) An example of a system, process, or workflow you created or improved

Pay: $30.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person