Executive Assistant / Operations Manager (Right Hand to Founder) – Remote

About Patriot

Patriot Companies is a group of growing businesses built on a simple belief:

How you work matters just as much as what you produce.

We value:

• humility
• kindness
• personal responsibility
• follow-through
• high standards without ego

How We Work

At Patriot, our values show up in how we operate every day:

• We take responsibility for our work
• We follow through without being asked
• We treat people with respect and kindness
• We solve problems instead of assigning blame
• We do what we say we’re going to do

People who thrive here tend to be steady, dependable, and focused on doing the right thing even when no one is watching.

We are a small, high-performing team that works hard, moves quickly, and expects people to do what they say they will do.

Our Work

Our companies operate across multiple industries, including:

• Natural Resource Management
• Native Plant Nursery Operations
• Fire Service Products & Community
• Organizational Management & Systems Development

We are continuing to expand into additional areas including real estate and charitable initiatives.

This role supports execution across all brands — the ability to operate across different types of work is important.

The Opportunity

We are hiring a high-level Executive Assistant / Operations Manager to work directly with the Founder as a true right hand.

This role exists because:

• the company is growing quickly
• there are more opportunities than time
• and we need someone who can ensure execution across the organization

This is not a traditional assistant role.

This is a high-trust, high-responsibility position responsible for helping the Founder and team move faster, stay organized, and follow through.

What Success Looks Like

• Nothing important sits
• Tasks and priorities move forward consistently
• Team members feel supported and responded to
• The Founder is no longer the bottleneck

Core Responsibilities

• Work directly with the Founder to execute priorities across multiple businesses
• Ensure tasks, requests, and projects are followed through completely
• Oversee and support administrative team members
• Help manage communication, priorities, and workflow across the company
• Maintain organization across systems, documents, and tasks
• Support financial organization and oversight (QuickBooks experience preferred)
• Step in wherever needed to keep operations moving

Who This Role Is For

This role is ideal for someone who:

• naturally takes ownership without being asked
• follows through without needing reminders
• is highly organized and detail-oriented
• can manage multiple priorities without dropping the ball
• is comfortable working closely with a driven Founder
• takes pride in being useful, reliable, and consistent

You are likely someone who:

• has been the person others rely on
• has supported leadership or run operations behind the scenes
• prefers getting things done over talking about them

Who This Role Is NOT For

• someone looking for a title or recognition
• someone who prefers to “do things their own way”
• someone who struggles with follow-through
• someone who needs constant direction or motivation

Systems & Tools (Helpful Experience)

• Google Suite
• Slack
• Asana
• QuickBooks
• Zapier / automation tools
• Shopify / online systems

Work Environment

• Fully remote
• Direct communication
• High standards, low drama
• Minimal unnecessary meetings

Compensation

• $80,000 – $110,000 based on capability
• Paid time off and holidays
• Opportunity to grow in responsibility and compensation

Final Note

We are not looking for the loudest or most impressive resume.

We are looking for someone who:

quietly gets things done at a high level and takes pride in doing them well.

If that sounds like you, we’d like to hear from you.

Pay: $80,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Application Question(s):

• This role involves executing priorities set by leadership rather than creating independent strategy. Does that align with how you prefer to work?
• This is a full-time, high-responsibility role requiring consistent weekday availability and responsiveness. Are you able to commit to that?
• Are you comfortable managing multiple priorities across different areas of a business at the same time?
• Do you have experience working with financial systems (QuickBooks or similar) at a basic operational level?
• Which do you take more pride in: being right or being useful? Why?
• If you are given more priorities than can realistically be completed in a day, what do you do?
• In one sentence: Why does this role interest you?

Work Location: Remote