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Executive Assistant - Outdoor Representative
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- 2-5 years Years
- Full Time
- Santacruz West , Mumbai
- As per industry standard
- Reporting HR Contact Details
- hr@ftv.ind.in
- Opening - 1 Positions
Job Description
- Support the senior outdoor and event management team in the planning and execution of Fashion TV's outdoor activities and events .
- Handle administrative tasks, including scheduling, communication, and documentation related to outdoor events .
- Coordinate event logistics, such as venue selection, vendor coordination, transportation, and accommodations .
- Serve as the main point of contact for external vendors, sponsors, and clients throughout the event process .
- Ensure seamless communication between internal teams and external stakeholders, ensuring all event requirements are met .
- Assist with budget tracking, ensuring event costs remain within allocated limits and preparing expense reports .
- Contribute to the promotion and marketing of events through social media, digital platforms, and event listings .
- Provide on-site support during outdoor events, resolving issues promptly to maintain smooth operations .
- Help with event evaluation post-execution, ensuring feedback is collected and documented for future improvements .
- Maintain a well-organized system for tracking event progress, deadlines, and deliverables .
Key Responsibility Areas
- Provide administrative support to senior management in planning and executing outdoor events .
- Assist in coordinating logistics, including venue selection, vendor management, transportation, and accommodations .
- Act as the primary contact for vendors, sponsors, and clients for outdoor events .
- Manage scheduling and ensure timely completion of all event-related tasks .
- Prepare and distribute internal and external communications regarding event schedules and updates .
- Assist in managing event budgets and handling expense reports .
- Support promotion and marketing of events via social media and digital platforms .
- Provide on-site support during events, ensuring smooth operations and addressing challenges .
Qualifications
- Bachelor or Masters in Business Administration
- Business Management .
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